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Hiring hub

Centralize hiring processes in one single source of truth.
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A central hub for hiring.

From kicking off your role, defining the recruiting strategy, mapping out the interview process, to evaluation—your critical info should live in one convenient place!

Get started by making a copy of the template:
Copy Template
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Use the
role kickoff
⁠
checklist below as a guide to strategically define the details and criteria for your search.
Use the
Weekly check-in
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section to capture weekly progress notes.
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Role kickoff

In hiring you want to set a strong foundation from the start, a well executed and complete
role kickoff.
⁠

It provides alignment on the role and target candidate profile for your hiring team.
It defines a consistent and equitable process, and helps foresee potential blockers in hiring.
It aids interviewer preparation and provides clarity on the rubric: ie. skill set and attributes being evaluated.
It defines the role exercise and prep material if applicable, and anything else unique to the role. A streamlined process enables the team to move fast, which is important for strong candidates.

Instructions

Flesh out the details for the candidate profile and role with this list of
Intake questions
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.
Write your
Job description
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.
Define your
Interview process & panel
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, map candidate touch points with the team, exercise for the role, the interview panel and rubric for the team.
Use the
checklist
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to get started.
Detailed checklist
0
When
Owner
Step
Complete
Pre Kick Off
Recruiter
Share this page to your Hiring Team
Schedule a Kickoff meeting with Hiring Team
Hiring Manager
Fill out the
Intake questions
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After filling out intake questions, Recruiter and HM will go through these together and finalize prior to setting up the role
Set a clear
Interview process & panel
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to minimize bias
Use the
Job description
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template to draft/finalize the JD
Sourcer
If possible, do some market research to come prepared with candidate example profiles
During Kick Off
Recruiter
Ensure panel is set up well from a qualitative stand point
Are these the right focus areas and interviewers to test for the bar?
Cover intake questions relevant to understanding how to best sell and evaluate candidates early on in process
Set expectation on overall hiring pipeline and hiring manager participation
What metrics should we set on a weekly basis, and how difficult is this role to fill?
What strategies should we employ to maximize chance of success?
What does recruiter need from the HM to be successful and what can HM expect from recruiter?
Hiring Manager
Share business context and details for selling on role
Finalize take home exercise
Role exercise
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Set
Interview process & panel
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with diversity in mind
Coordinator
Stress test panel set up
Is this candidate experience friendly? Consider length, diversity of interviewers, etc.
Is this panel likely to cause scheduling bottlenecks with internal team?
Is the panel completely filled out, including interviewers, focus areas, example questions, and rubrics?
Sourcer
Cover intake questions relevant to understanding where to find and source candidates from, as well as how to best sell the role in messages
Market Intelligence and Pipeline Expectations
Share view of the market and set expectations on what sort of weekly pipeline to expect.
If possible, have a couple of example profiles to review.
After Kick Off
Recruiter
Post role to Greenhouse and career site if panel is fully set up
Hiring Manager
Share the completed kickoff doc with your hiring team
Ensure any new interviewers are trained on focus areas and rubric.
Coordinator
Check set up in Greenhouse to ensure all the scorecards and interview slots are set up correctly and notifications turned on
Sourcer
Start building pipeline and set up any sourcing jams necessary
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Next:

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Intake questions
A list of intake questions to go over while setting up a role.
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Job description
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Interview process & panel
List the interview stages and duration for role, as well as details for the interview panel.
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Role exercise
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