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New Employee Onboarding
Welcome to Simi Valley Toyota! This comprehensive guide outlines your first few days with us, focusing on essential administrative tasks, required training modules, and key introductions. From HR meetings to safety training, we've designed this onboarding process to help you integrate smoothly into our team and understand our company culture. Let's get started on your journey with Simi Valley Toyota!
What to Expect Upon Arrival
Meet with HR
Your first stop will be Human Resources to submit required documents. Bring your , including your Direct Deposit Form, Text Opt-In Form, and your full SSN (this can be provided verbally). You'll also need to provide I-9 documents for employment verification.
IT Set-Up
Next, you will connect with IT to ensure you can access the various company systems you'll be using during onboarding and beyond.
Set Up Your Digital Workspace
To ensure you're ready to hit the ground running, you'll need to set up several digital tools. Our IT Department is here to assist you, but here’s a high level overview of what to expect:
🖥️ Workstation Setup
You will be assigned to a workstation at the Dealership to complete all of your onboarding tasks. This workstation will be prepared with the necessary hardware and software needed. Familiarize yourself with the setup and reach out to
if you encounter any issues.✒️
After providing your full SSN to Human Resources, you will receive new login credentials for HR HotLink (our HR management system). Registration instructions can be found
.Once your Account is set up, you’ll have assigned trainings to complete and company policies to acknowledge and sign. To reference these policies and documents at a later time, they can be found
.📫
Human Resources will provide login credentials for your company email and Microsoft 365 suite. Be sure to keep them in a safe place. Make sure you are able to access your email and take some time to familiarize yourself with the platform.
🛡️ DUO Security
Hopefully you’ve downloaded the . We will assist you in getting DUO setup on your first day. You should expect to receive a text message with a link to associate your DUO Account with Simi Valley Toyota - it is important that you do not delete this text.
🚧
Once you get setup with your email access, keep an eye out for an email from KPA / VeraSuite, which will include a registration link.
Once you’ve completed the registration, you’ll be assigned specific Safety Training courses that must be completed within your first couple days onboard. Be sure to prioritize these, as they are essential to ensuring a smooth and compliant start in your new role.
🕐 R&R Mobile App
For your convenience (though it’s not mandatory), you have the option to download the R&R mobile app, which makes clocking in and out much easier. HR will provide your login credentials to you. Download instructions can be found
👉🏼 Next: HR HotLink Training and Policies
Login to to complete the required training modules that have been assigned to you and read / acknowledge & sign the assigned policies. Click
for assistance on navigating to the Policy and Training area. These documents and training sessions form the foundation of your employment agreement with Simi Valley Toyota. To reference these Policies at a later time, click
.Click button below to send an email notifying Human Resources once you’ve completed all items assigned in HR HotLink.
👉🏼 Next: KPA/VeraSuite Training
Safety is a top priority at Simi Valley Toyota. You'll complete comprehensive safety training through the platform. Click
for assistance on navigating to the Training and Policies area. This training is crucial for maintaining a safe work environment for both employees and customers.Click button below to send an email notifying Human Resources once you’ve completed all items assigned in KPA / VeraSuite.
If you encounter any technical difficulties during regular working hours (Monday - Friday, 9 AM - 5 PM), contact Keoni Ibana (IT) at (805) 702-7959. For after-hours emergencies, reach out to COEUS via phone (602) 899-4357 or to submit an email. For non-emergent issues outside working hours, to submit an email to IT.
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