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Completing Your Paperwork

Before you can begin work, there are certain documents you need to upload. If you are under 18, you must also bring a work permit with you to your first day of work. Please read the following instructions carefully to learn what you need to do.

If you have questions or need help completing your paperwork, please contact

ymca@positivelypartners.org⁠

⁠

Get Your Work Permit

If you are under 18 years old, you must get a work permit. When you accepted your offer, we sent you a personalized work permit application. You must complete this application and submit it to the City of Boston before you can work. When you submit it to the City of Boston, they will give you your work permit.

If you will be 14 or 15 when you start work: you must have a doctor or nurse practitioner sign the Certificate of Health section of your work permit application. You can also use a school or camp form from your doctor's office with a digital signature instead of completing this section.

To get your work permit you must:

Print the Work Permit application,

Ask your parent or guardian to sign the Work Permit Application

Submit your work permit application online or in-person.

Submit your Permit Application

You can submit your work permit application

online⁠

or in person.

To submit your permit application you will need:

Your completed work permit application

If you are under 16, the Certificate of Health section must be completed and signed by your doctor

One of the following documents that proves your age:

A school ID with graduation date

State issued identification cards

BPS Aspen (or other SIS) print-out with a date of birth

Birth Certificate

Passport

Immigration Documents

And a document that proves you are enrolled in school (If you are 16 or 17 and are not enrolled in school you instead need a document that proves you have completed the sixth grade).

To submit online:

Upload the completed work permit application

here⁠

To submit in-person:

Bring your completed application, your proof of age documentation, and your school enrollment document to one of the following places to receive your work permit:

Boston Public School guidance counselors

PIC Career Specialists in BPS High Schools

Youth Employment and Opportunity Office

1483 Tremont Street, Boston

617-635-4202

They will review your paperwork and give you your work permit.

You must bring your work permit with you on your first day of work. The YMCA will keep your work permit on file for the duration of your employment.

Don’t forget to upload your work permit, following the instructions to Upload Your Documents.

Upload Your Documents

Before you can begin work at the YMCA, you must

upload certain documents⁠

. You can also bring them to your YMCA family center during orientation.

You will need to provide the following:

⁠

Proof of identity and age⁠

⁠

Proof of school enrollment⁠

⁠

Proof of Boston residency⁠

⁠

Your Work Permit⁠

⁠

IMPORTANT: you must upload your Work Permit, and not your Work Permit Application.

Upload your documents here:

https://arsl.at/Bjx5q4OG⁠

⁠

You must enter the same personal email address you used when you applied to upload your documents. You do not need to upload all your documents at once and you can come back as often as you need to.

Proof of Identity and Age

You must upload one of the following documents:

U.S. Birth Certificate

U.S. Passport (cannot be expired)

Certificate of Citizenship or Naturalization

Puerto Rican Birth Certificate (issued after 07/01/10)

Alien Resident Card (cannot be expired)

Foreign Passport with Visible I-551 Stamp (cannot be expired)

Employment Registration Card (cannot be expired)

Proof of School Enrollment

You must upload one of the following documents:

Current student ID card / BPS One card

Current online student management profile page showing profile and home address, such as the BPS Aspen "Info" page

Current year Report Card or Progress Report

Signed letter from school administrator on school letterhead with home address from current school year

If you just graduated or are no longer in school, provide documentation from the most recent grade you completed.

Proof of Boston Residency

These documents must include a home address that matches your school enrollment document. These documents can be in your parent or guardian’s name. These documents must be current. If using a bill or bank statement, it should be issued within the last 90 days.

Upload one of the following:

Current Lease Agreement

Gas or Oil Bill

Electric Bill

Cable Bill

Home Phone Bill

Bank Statement

Credit card statement

Water Bill

Car Registration or Insurance (must be current)

A Letter from an Approved Government Agency (Department of Revenue (DOR), Children and Family Services (DCF), Transitional Assistance (DTA), Youth Services (DYS), Social Security, Commonwealth of Massachusetts.

This residency policy does not apply to homeless or displaced youths. If you are currently homeless or displaced, please contact

ymca@positivelypartners.org⁠

for more information.

Your Work Permit

When you give your work permit application to the City of Boston, they will give you your work permit.

Your work permit will look like this:

⁠

IMPORTANT: You must upload your work permit, and not your work permit application. The application alone does not authorize you to work for the summer.

If you are under 18, you cannot begin work until you have your work permit.

References

At least three references are required from all employees working at the YMCA. When you accept your employment offer, you will receive an email from Checkster with instructions to provide references.

Background Check

All employees of the YMCA must pass a background check. When you accept your offer, you must fill out a form that authorizes your background check.

If you are working with very young children, your background check will include fingerprinting. If you’re working in a role that requires fingerprinting, you need to complete a fingerprint authorization form that must be submitted in addition to the background check authorization form mentioned above.

I-9 Employee Verification Documents

Before you can work, you must show documents that prove your identity and your eligibility to work in the United States. You will need to bring these documents with you on your first day of work.

You must bring original documents. Photocopies are not accepted. Documents must be current and unexpired. Certified copies of documents issued by the state or town which include an original seal and signature are accepted.

The documents you need are divided into three categories: List A, List B, and List C:

List A documents prove both your identity and your authorization to work.

List B documents only prove your identity.

List C documents only prove your authorization to work.

If you have a List A document, that is the only document you need.

If you don’t have a List A document, then you need both a List B and a List C document.

⁠

⁠

List A Documents:

US Passport or US Passport Card

Permanent Resident Card or Alien Registration Receipt Card (Form I-551)

Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa

Employment Authorization Document that contains a photograph (Form I-766)

Foreign passport with Form I-94 or Form I-94A with Arrival-Departure Record, and containing an endorsement to work

Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI

List B Documents:

Driver’s license or state ID card with a photograph and other identifying information

ID card issued by federal, state or local government agencies with a photograph and other identifying information

School ID card with a photograph

Voter registration card

US Military card or Military dependent’s ID card

Native American tribal document

Driver’s license issued by a Canadian government authority

If you do not have one of these List B documents, you can use a school record or report card, or a clinic or doctor’s record, as long as it includes your identifying information (such as your name, age, and address.)

List C Documents:

US Social Security Card

Original or certified copy of birth certificate issued by a State, county, municipality, or territory of the United States

Certification of Birth Abroad issued by the US Department of State

Native American tribal document

US Citizen ID card

ID card for the use of resident citizen in the US

Employment authorization document issued by the Department of Homeland Security (DHS)

More details about the I-9 document requirements can be found here:

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents⁠

⁠

Worklio Onboarding

Once your forms are signed and you submit your documents, you will receive an invitation to complete a final onboarding step through the Worklio system. During this process, you will complete your new employee profile and confirm your banking and tax information.

You must complete this onboarding in order to record your hours and receive your pay.