Leave Policy

What type of leave does this cover?

Life has a funny way of getting in the way of things sometimes, and sometimes you need to take time out of work for being ill, or if someone you take care of is ill, or if you need some time to get back to your best self.

This is why we’ve decided to combine different types of leave into one leave policy that you can use when life throws unforeseen circumstances at you. This leave will cover -

Sick leave for when you are ill

Leave for when someone you take care of is ill (such as your child or an elderly relative)

Mental Health leave for when you need some time to recover

Compassionate leave for life’s inevitabilities (such as a death of a loved one)

Parental leave associated with pregnancy or adoption, which is more than half a day

If you need to pick up your child from school, or have a medical appointment (including those related to pregnancy or adoption), our flexible working policy should cover that, just be sure to let your team and partners know!

Contractual sick pay

At RORA we offer our employees enhanced sick pay, which also covers the above mentioned types of leave.

If you are absent from work due to sickness, injury, or the other types of leave mentioned above, and provided that you have fully complied with your obligations set out relating to sickness absence reporting (above), we will continue to pay you your full salary until the expiry of a period of three weeks (whether consecutive or not) in the calendar year and thereafter your salary shall continue to be paid as follows:

Weeks 1-3: 100% of full pay

Weeks 4 – 8: 50% of full pay

Weeks 9 – 12: 25% of full pay

Week 13+: Statutory Sick Pay (SSP)

*From the 1st of January 2023, the period of the three weeks was updated based on the calendar year rather than a rolling period of 12 months.

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How to report sick leave

✔️ Create a sick leave on Resource Guru. You should do so by 8.30am UK time, each and every day you will be off. This forms a part of your Core Responsibilities.

✔️ We expect you to inform any partners that you are due to work with on the day and to let your RORA teams know especially if there were any urgent tasks that you were due to pick up on the day

✔️ Provide the reason for your absence and an indication of when you may return

What about cover while off sick

We’re not usually able to provide same day cover for short term sickness.

Where there is no availability, the team will rearrange tasks required that day/ week and a credit note will be issued to the partner for the time unworked.

Where there is availability at the same grade, this will be used as immediate cover. The systems team will provide all relevant access on a temporary basis.

Where there is availability at a more senior grade this will be utilised in emergencies and for very urgent tasks. This time will be billed as covered at the rate in the invoice.

How long will you be off

If absence continues for more than 7 days (Saturday and Sunday included) a medical certificate signed by your doctor needs to be sent to PeopleOps. This should continue at weekly intervals for as long as the absence continues.

During all periods of absence we’ll maintain contact with you. Your health and wellbeing is our primary concern and we will make all decisions with this in mind.

If you’re absent for more than 4 weeks you may be considered long-term sick. We may at any time require you to have a medical examination at our expense or under the government ‘fit for work’ scheme. In the very rare case of persistent repetition of, or prolonged absence due to sickness or injury, we reserve the right to terminate your employment without notice.

During periods of long-term absence, holiday will accrue in line with the statutory allowance.

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Phased return to work

A ‘phased return to work’ is where you come back to work at RORA on reduced hours following a prolonged absence.

Pay during your phased return to work:

Where you have a doctor’s note that advises a phased return to work, you will get your normal rate of pay for the hours worked. You will be entitled to your contractual sick pay for the hours not worked.

Where your doctor does not recommend a phased return to work, you may still come back to work on reduced hours and will get your normal rate of pay for those hours worked. You will not receive contractual sick pay for the hours not worked.

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