Invoicing for our time

Managing your bookings and scope

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Resource Guru ⁠

(RG) is used to track any and all changes to your scope.

If you agree to work additional time with a partner, update it in RG; if you are sick, update RG; if you need to swap your days this week, update RG.

You will all be responsible for keeping your RG up to date.

You’ve all been given access to make changes to all bookings in your RG.

NB: if you work over your scope, let your partner know, agree to bill it and ask Teri to add the time into your RG.

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Invoicing our partners

We bill our partners the agreed scope for the calendar month as shown in Resource Guru at the start of each month.

We then bill at the end of the month for any deviances from the time billed at the start of the month, this could be a credit note for sick or compassionate leave, or another invoice for any additional time worked.

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Tracking your time

You should keep a track of your own time with partners, using whatever works for you.

Some people block out their calendars or use a timesheet software, like Clockify.

We’ll trust that you are ensuring you work the time billed to partners and being mindful of any additional time worked.

It is in your best interests to keep an eye of how much time you spend with each partner, as with increasing work loads, we can have the conversation about increasing scopes.

Partner Payments

We expect all partners to be setup and make payments for our invoices through GoCardless. A new partner should be helped to signup to GC as soon as possible.

If they do not sign up for a month, we will add the 5% non-DD fee to their invoices.

Our finance team will review unpaid invoices on a monthly basis, if there is anything long term overdue they will first contact the partner team to make aware and if not quickly corrected we will again have to cease work until this is paid.

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