Expenses

Expense policy

Do what’s best for Quantico.

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Partner Expenses

Any expenses incurred specifically for a partner, e.g. travel, postage, meeting room booking etc., should be reclaimed through the partner’s own expenses process as we are part of their finance team.

Process to Claim Expenses

If you’ve made a business purchase on a personal card that needs to be reimbursed, please retain a copy of the receipt (or other proof of purchase) with a VAT number, wherever applicable.

For the UK, expenses are handled through Payfit. Upload your receipt/proof of purchase and fill in the expense details in the form provided, add a quick comment to confirm what the expense was for and submit the expense. These claims will be reviewed and subsequently paid in line with payroll at the end of the next payroll month (payroll is usually finalised around two weeks before pay day, so if you submit during this period it will be reimbursed in the following month). We would always recommend submitting your expenses as soon as you incur them to ensure you are reimbursed ASAP.

For India or Pakistan, continue to email the receipt to

finance@quanticofinancial.com⁠

with a brief description of what the expense was for and this will be reviewed and paid to you in your next pay cheque.

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Expense policy FAQ

Q: Can I claim for an eye test?

A: Yes. Employees that can see is important to us.

Q: Can I charge back travel to the office/ to partners?

A: Your ‘usual’ commute can’t be claimed back - the taxation gets very messy. With partners, if you’re going above and beyond your usual commute, this can be claimed back. NB: Your usual commute doesn’t mean from bed to kitchen table. Sorry.

Q: What should I do if I need replacement computer equipment or equipment for a new laptop?

A: Any pieces of equipment required should be requested through systems rather than purchased personally. This only covers items like laptop chargers and other essential items required to do FinOps work!

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