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Copy of Organizing an event or webinar
Copy of Organizing an event or webinar

In-person meetups are on pause until further notice. The community used to host many offline events, and we hope to get back there once it's safe.

⁠

Notion Meetup Guide⁠

⁠

Here's a guide that can help with virtual events:

Benefits of hosting a virtual event

Accessible - Anyone can join regardless of their location. Plus, you may have a recording afterward for anyone who'd like to watch at a later point.

Easy to set up - It's relatively quick to set up an online event if you have the right tools.

Scalable - For public events, an unlimited number of people can join.

Examples

Below are a few examples of events and webinars from August 2020:

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Notion Australia #3: Life as a gaming adventure in Notion⁠

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Notion at Work: Bulletproof Task Management⁠

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Notion Session for Beginners⁠

(Korean)

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Notion For Course Creators⁠

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Tools we recommend

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Zoom⁠

: you can use Zoom video calls for up to 100 people in one room.

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Crowdcast⁠

: this platform is great for public events with 1-3 speakers. You can also stream Crowdcast directly to your YouTube channel.

You are not required to use these tools - they're just recommendations!

Setting up

Choose a date.

Pick a format for your event. Having a "co-pilot" can be very helpful - consider bringing someone else on board to host with you.

Guest presentation

Invite a speaker to give a talk. For a smaller crowd of 1-30 people, we'd recommend using Zoom. However, if you're looking to broadcast this to an audience larger than 30 people, give Crowdcast a go.

Here are some potential topics - but the content is totally up to you!

Bullet journaling

Digital organization

Knowledge management for startups

Building an operating system for your company

Inspiring creativity and thought

Building a second brain and PARA

Creating your morning workflow

Building your personal wiki

Ramp up your learning habits

Coding and design processes

Computing pioneers and history

Self improvement, personal growth

Documentation for fast growing startups

Modern education, alternative teaching systems

How to manage your finances

Managing a creator schedule (YouTube, Newsletters, etc)

Workshop & skill building

Teach your community something new.

Here are a number of ideas for you:

Goals & OKRs in Notion

Building a no code website

Creating a knowledge base from scratch

Building CRMs in Notion

Digital organization workshop

Simplification and unification of your tooling systems

Advanced formulas in Notion

How to build a beautiful resume

Show & tell from the attendees

This works best for audiences of 5-30 people using Zoom.

Ask each attendee to share something live. That could include their Notion setup, something they've built recently, a custom template, or anything else you come up with. The goal here is learn from each other, ask questions and get inspired.

Choose the tool you'd like to use. This depends on the format and size of the crowd.

Before

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Promote your event.

Share in Notion groups.

Send out an email blast to your contacts.

Reach out to other groups to promote (i.e. a design community, productivity group)

Post on Twitter, Instagram and other social networks.

⁠

Submit your event⁠

to our team so we can help!

Take a practice run ahead of time. Make sure you know how the tools you're using work.

Double check your speakers and microphone ahead of time.

Send instructions beforehand to any speakers presenting.

During

⁠

Make sure you're in a quiet place with good internet.

If you have a set schedule, watch the clock.

Make sure anyone speaking has a good microphone connection.

After

⁠

Follow up with attendees.

Include any resources, links, or products mentioned during the event.

Ask for feedback. Here's an example

survey⁠

. We'd recommend using Typeform for this.

Post about the event on Twitter and tag

@NotionHQ⁠

More resources

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How to rock your first Crowdcast event⁠

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Getting started with Zoom webinars⁠

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Notion on Crowdcast⁠

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📌

Submit your event⁠

to the community calendar.

⁠

Questions? Send us a note and we'll get right back to you.

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