Bullpen meeting
Bullpen meeting
The simple solution to scale your Bullpen meetings
What is Bullpen?
This template is built to help foster a company ritual that we call Bullpen. The term "bullpen" is often used metaphorically to describe an open workspace where employees work closely together, often in a shared area without individual offices or cubicles. This template is designed to cultivate a similar dynamic in a hybrid work / distributed work setting. The Bullpen should be implemented for all employees within a specific team, department, or the entire company. At Coda, we regularly run a Bullpen with over 200 participants, occasionally covering as much as 50 different topics. This template helps to make Bullpen effective and scale it to large groups of people, by scheduling topics for discussions that can be of different length and finding time during the bullpen meeting for everyone needed for the topic.
A Bullpen can be run as a one-off (e.g. during OKR planning, as in my ) or as a weekly recurring meeting. At Coda, the entire company blocks of time a weekly 1h Bullpen. Topics are added and scheduled in advance, in 15 minute blocks. Participants can join any topic, or skip the meeting if not requested for any topic.
This template features the ability to:
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Current Bullpen Schedule
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Current Bullpen Topics
Done
Created on
Attendees Needed
Attendees Optional
Search
Done
Breakout Room
Topic
Length
Attendees Needed
Attendees Optional
Double booked
Schedule
Slot
Notes
1
1
What impact do social media platforms have on mental health?
Scheduled
12:00 PM
Open
2
2
What do you think is the most important issue facing our society today?
Scheduled
12:15 PM
Open
3
3
"Exploring alternative work schedules and their impact on productivity and employee satisfaction.”
Scheduled
12:15 PM
Open
4
4
"Exploring the benefits and drawbacks of remote work for both employers and employees”
Scheduled
12:45 PM
Open
5
5
How can we improve communication and collaboration within our team?
Scheduled
1:15 PM
Open
6
6
"Exploring the benefits and drawbacks of remote work for companies and employees”
Scheduled
12:30 PM
Open
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Optimize Schedule
This button reschedules all meetings, aiming to ensure all participants are available. If that's not possible, it will prioritize the availability of the 'Must-Have' participants.' This button is also useful if a lot of topics have changed the duration needed. If there are conflicts, it prioritizes older topics over newer topics.
Optimize Schedule
Zoom Breakout Rooms
To manage many parallel meetings over video conferencing can be challenging. We recommend to use a single Zoom link for the entire bullpen, and to create breakout rooms in Zoom for the individual topics. The template automatically assigns a breakout room to each topic. If you want to reassign breakout rooms, use this button.
Reassign Rooms
All Completed Topics
⚙️ Getting started & Setup
Start Time
12:00 PM
Duration of Bullpen hour(s)
0
2Zoom/VC link of Bullpen
Update Timeslots
Slots
View of Bullpen Topics
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