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Mobile App PRD

1. Overview

The Ecosystem Mobile App serves as the unified access point for our integrated suite of products:
Strategy Management
Project Management
Task Management
Workflow Management
Meeting Management
ATS (Applicant Tracking System)
LMS (Learning Management System)
PMS (Performance Management System/Appraisal)
The app is designed to deliver real-time dashboards, push notifications, and mobile-optimized reports - empowering users to monitor performance, manage operations, and make data-driven decisions on the go.
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2. Target Users

Executives & Senior Managers

Needs: Strategic insights, performance dashboards, and quick access to key metrics across all products.
​Use Cases: Monitoring KPIs from Strategy Management, project statuses from Project Management, and appraisal results from PMS.

HR & Operations Teams

Needs: Real-time access to ATS, LMS, and PMS data, efficient review processes, and actionable analytics.
​Use Cases: Reviewing employee appraisals, tracking hiring processes, and monitoring training progress.

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3. User Persona

Demographics:

Name: Mohamed Ali Aziz
Age: 39
Role: CBO at innovaDigits Software House
Industry: Software
Location: Mansoura, Egypt
Profile:
Company Size: Manages a team of 120 employees
Experience: Extensive background in business strategy and technology integration
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Goals:

Seamless Access
Quick, mobile-first access to key metrics and reports
A unified dashboard that aggregates data from multiple systems
Insights:
Real-time insights to inform decision-making
Detailed analytics for evaluating performance and identifying opportunities
Reporting:
Generation of Phase 1 reports that summarize strategic and operational performance
Customizable reports that support various business scenarios
Approval Workflows:
Streamlined processes for approvals, with clear accept/reject options
Automated alerts to ensure timely decision-making and follow-ups
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Pain Points:

Lack of unified dashboards across disparate systems.
Delays in receiving critical operational updates.
Difficulty in accessing comprehensive reports on mobile devices.
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How the App Helps:
Quickly view key metrics from all systems in one place.
Generate simple, customizable reports to review business health.
Approve or reject decisions with a few taps.
Access everything on the go, anytime, anywhere.
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4. Funcitional Requiements

1. User Authentication & Security

Secure Login:
Support for Single Sign-On (SSO)
Implementation of multi-factor authentication (MFA)
Role-Based Access Control:
Define user roles (e.g., Admin, Manager, Employee)
Enforce permissions based on roles across the app
Data Encryption:
End-to-end encryption for data in transit
Encryption for data at rest on mobile devices
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2. Unified Dashboard

Consolidated Data Display:
Pull key performance indicators (KPIs) from:
Strategy Management (e.g., strategic objectives, OKRs)
Project Management (e.g., project status, milestones)
Task Management (e.g., task completion rates)
PMS/Appraisal (e.g., performance scores)
Customizable Widgets:
Allow users to add, remove, or reposition widgets
Support for different types of visualizations (charts, graphs, tables)
Real-Time Data Feeds:
Integrate API endpoints to fetch live data
Auto-refresh mechanism for updated insights
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3. Push Notifications

Notification Types:
Alerts for appraisal completions and review updates
Reminders for pending tasks and deadlines
Alerts for project milestones and meeting schedules
Configurable Settings:
Options for users to customize notification preferences
Ability to opt in/out of certain notification categories
Delivery Mechanism:
Integration with mobile push notification services (Firebase)
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4. Reporting & Analytics

Mobile-Optimized Reports:
Develop reports that adjust to different screen sizes
Create summary reports for key products:
Strategy Reports from Strategy Management
Project Status Dashboards from Project Management
Employee Performance Metrics from PMS/Appraisal
Dynamic Charts & Graphs:
Include visualizations such as line charts, bar charts, and pie charts
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