As long as you have the proper due dates attached to your tasks, it doesn’t matter what project those todos are for. What matters is your ability to do those tasks in an energy-efficient way. Productivity is about mind management, not time management. - David Kadavy
Why mental state matters for your to-dos
You want to do the right to-do for your current mental state at any given moment. When you tie this together with your estimated hourly rate for each mental state, you’ll start to see how much your time is worth based on the projects and duration of those projects. The main goal of organizing your to-dos by mental state, you can increase your productivity through mind management instead of time management. This leads to more efficient work and more creative output.
The 7 mental states
Prioritize: Decide what needs to be done, and what can’t or shouldn’t be done.
Generate: Generate creative products, such as writing a blog post or brainstorming a podcast conversation.
Explore: Collect raw materials for creative insights. This may be reading about a topic that interests me, or listening to past appearances of potential podcast guests.
Research: Research to answer specific questions for a project, such as the year an event happened, or reviewing a scientific paper.
Polish: Refine a product and get it ready to ship. For example, editing a book.
Administrate: Take care of the pesky details of keeping my business running. This may be reviewing finances, or tweaking ad campaigns.