icon picker
Overview

“What rock did you crawl out from under?”
(Ref GSlides: ; Figma: ) Nothing stays buried - Burn the disguise. Have the hard conversation. Jiggle out the hidden genius stuffed deep in the couch cushions. Flagrant is at its best when it lets the light in.
Come out from under your rock so we can share, learn, and build together.
Whether we’re rallying around an outside designer, mobbing on broken code, making a client laff with butt jokes, or unearthing sensitive research, we seek to expose all the 🪲 bugs and treasure under the rock. 🪨

Words We Live By:

Genuinely desire success in the people around us and do what we can to make it happen
We are unabashedly our true selves.
We can be humane and thoughtful while having serious fun.
We stop. Collaborate. And listen.
We work for equitable outcomes.
We unlearn what’s expected so we can deliver the unexpected.

We Value

Respect
Transparency
Rest
Authenticity

Quick Links

Next Steps

Joyce to start project in a NEW Asana
Non-profits to collab with?
Schools to collab with?
Art projects/grants?

Our Team
0
Department
Name
Role
Capacity
Notes & Fun Facts
⚙️ Operations
7
🐯 Jim
Event Manager/ Lead
50%
Open
🐘 Jen
Event Manager/ HR & Accounting
25%
Open
🧜🏼‍♀️ Joyce
Event Coordinator
50%
Open
💼 Legal
Legal
5%
Open
Some Person
Volunteer
25%
Open
Some Person
Volunteer
25%
Open
Some Person
Volunteer
25%
Open
💬 Mouth
2
🐊 Jack
Biz Dev & Marketing
50%
Open
✨ Metis
Marketing
5%
Open
🎨 Design
4
🦋 Val
Designer
50%
Open
🐝 Kelly
Designer
50%
Open
🪲 Glynnis?
Designer
5%
Open
Some Design Person
Volunteer/Freelancer
25%
Open
✨ Development
2
🐬 Cody
Developer
50%
Open
🐧 Yossef?
Developer
5%
Open


Roadmap & Timeline

I want one easy place to see:
Where we are in the timeline
Major milestones coming up
What’s left to do
Who’s doing what AND when
Links to where things are stored - Figma, GitHub, GDrive etc.

Website phase timeline

Ref:
Landing page
Logo & theme
Date & where
Description & videos
Latest news - changes as we get closer to event
Call for
Speakers
Sponsors
Volunteers
Exhibitors/Vendors? Different than sponsors?
Exhibitor FAQs
Code of conduct
Handling Harassment
Location - lodging & transportation
Points of interest
Speakers
bio
Image
Description
Social media
sessions
Sponsors/vendors?
blurb, link to website + booth number
Schedule
Social benefit project
Registration to Buy tickets - Integrating w/
Contact Us
Footer
FAQ
Handling Harassment
Code of Conduct
Privacy
Exhibitor FAQ
Lodging
CFP

Marketing & copy timeline

Remember Event Hashtags! (#MadisonPlusRuby)



Timeline
1
12-9 months before event
6-3 months before event
2-1 month before event
Week of event
Packing Check List
Prepare evaluation forms
Confirm Break Vendors (Invoices and orders set)
Confirm Sponosors and when they will be presented
Pack Banners and Mac for Miami
Prepare registration packets/swag materials
Conduct briefing for all staff
Table tents for Vendors
Pack Tshirts
Place Tshirt Sizes with Name Badges
Confirm last of Meetup/External ticket request
Create Stipends and Thank You letters for Speakers
Reserve 2 parking spots
Pack materials for transport
Finalize script
Prepare name badges
Request hotel room list
Finalize staff/volunteer assignments and schedule
Prepare and copy attendee list
Travel to event city (as needed)
Transport last minute materials
Conduct final work through of venue and meet with facility staff to confirm details
Set-up registration station
Review invoice/graduities paid
Conduct/Manage event
Distribute event survey to attendees
Manage Social Media (twitter, facebook, etc.)
1-2 months after event
Oct 2023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Nov 2023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Dec 2023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Jan 2024
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Feb 2024
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Mar 2024
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Apr 2024
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
May 2024
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Jun 2024
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
12-9 months before event28
6-3 months before event21
2-1 month before event22
1-2 months after event10
Month
TodayFit

Add task
Task tracker
1
Milestones
Task
Assigned
Department
Status
Notes
Start date
End date
Prerequisite
Prerequisite end date
Dependent tasks
Dependent task start date
12-9 months before event
30
30
Count
6-3 months before event
21
21
Count
2-1 month before event
22
22
Count
Week of event
27
27
Count
1-2 months after event
10
10
Count
110
Count


References:


Want to print your doc?
This is not the way.
Try clicking the ⋯ next to your doc name or using a keyboard shortcut (
CtrlP
) instead.