Floorplan + Production

Supplies & Equipment

Food & Catering

Walk-Thru Checklist

Cue to Cue

Printing

Explore

Cue to Cue

General To-Do:

Deadline for workshop RSVPs to give you time to send attendees details.

Automate^ create an auto email in Eventbrite that goes out to accepted attendees.

Buy a clicker

Note: Invite all workshop faciliators to come atleast 1 hour before their workshop. To-do: Have someone execute Streamyard on their laptops. Also making sure they have connections for their laptop to the displays.

Sunday

Hire someone for Streaming

Hire Chakira’s security

Monday & Tuesday

Technical Walk Through with StreamYard

Send attendees logistics for Friday.

Send sponsor logo.

Buy supplies for ??? (Supply Run)

Create opening ceremony presentation

Wednesday at 12pm

Send the waiver.

Place order for snacks. (Snack Run)

Buy Trifolds (Supply Run)

Buy Giant Post (Supply Run)

Buy Velcro ALL THE VELCROs (Supply Run)

Review “Code of Conduct” and Hacker Experience guide:

https://www.mediawiki.org/wiki/Code_of_Conduct⁠

Create a policy for escalation for hackers. (Help Desk & Form)

Thursday at 12pm

Team (JS + DG + JO) arrives on site.

Furniture in rooms setup by MDC (Floorplan)

Lounge Furniture Delivered

Lighting and AV to be delivered.

Electrical supplies.

Bring all branded supplies.

Add posters to the A-Frames

Opening Ceremony Rehearsal

Order Pizzas

Coffee Arrives at 1 PM

Sponsors Arrive Set-up

Friday

Jose arrives at 6AM

Team arrives at 8AM

Team does a final walkthrough and sync.

Opening Ceremony Rehearsal

Review staff rule, expectations, escalation.

Review roles and person responsible

Check-In process

What to do in an emergency. (CALL 911 NOT JOSE)

Setup Begins at 9AM

DJ Booth

Registration Table

Signage

Banners

Sponsor Tables

Snack Bars (Hacker)

11:00 AM Sergio’s Catering Delivery to arrive

11:30 Registration Person in Position

1:00 PM Opening Ceremony Starts

1:30 PM Pizza Arrives

2:00 PM Walk Hackers to Hacker Space for Team Formation & Rules

2:00 PM Set-up Workshop Snack bar is Coworking Space

2:00 PM Lunch Set-up Begins

2:30 PM Hacker Lunch (Pizza)

6:00 PM Dinner

7:00 PM Dinnertime Cleanup

8:00 PM Team Formation Pt 2

9:00 PM Dim Lights

10:00 PM Team Sync & Walkthru of Next Day

11:00 PM Snack Replenish

Saturday

5:30 AM Breakfast Team Arrival

6:00 AM Breakfast Arrival

7:00 AM Hacker Breakfast Open

8:00 AM Rest of Team Arrival

12:00 PM Snack Bar replenish

11:00 AM Lunch Arrival

12:30 PM Hacker Lunch

12:35 PM Play City Furniture video in HackerSpace

1:30 PM Space Walk-thru / Clean-up

5:00 PM DevPost Demo in Hackerspace

5:00 PM Dinner Arrival

5:00 PM Snack Bar Replenish

6:00 PM Hacker Dinner

6:00 PM Salsa Night Setup

Laser Set-up

A/V Set-up

Move Tables

Close Coworking Space

6:00 PM DJ Arrives

6:30 PM Salsa Dancers Arrive

7:00 PM Salsa Night Begins

9:30 PM Conf 2106 Clean-up

10:00 PM Project Deadline Announcement & Countdown Begin

10:30 PM Deadline Extension Announcement

10:45 PM Lights Dim

10:45 PM Walk-Thru of Sunday & Closing Ceremony

Sunday

6:00 AM Team Arrival

6:00 AM Breakfast Arrival

7:00 AM Breakfast Serverd

8:00 AM Numbers placed on Tables

9:00 AM Pitching Workshop

8:00 AM Judges Arrival (Prelim & Final)

8:00 AM Closing Ceremony Setup

Lights