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Planning Master Table


Task Table
7
Task Name
Team
Category
Owner
Timeframe
Status
Due Date
Dependencies
1
Design the invitation
🎨 Marketing Design
Mailing
Adam Davis
📃 Pre Dinner
Complete
1/1/2023
2
Design the save the date postcard
🎨 Marketing Design
Mailing
Adam Davis
Felix Marlin
📃 Pre Dinner
In Progress
1/16/2023
3
Design the invite RSVP card
🎨 Marketing Design
Mailing
Adam Davis
📃 Pre Dinner
Complete
1/10/2023
4
Design the invite pledge card
🎨 Marketing Design
Mailing
Adam Davis
Felix Marlin
📃 Pre Dinner
Not Started
1/8/2023
5
Design the digital banner / web site
🎨 Marketing Design
Mailing
Adam Davis
Felix Marlin
📃 Pre Dinner
Delayed
12/1/2022
6
Design journal honoree letter
🎨 Marketing Design
Mailing
Adam Davis
📃 Pre Dinner
Complete
1/15/2023
7
Design the reminder postcard
🎨 Marketing Design
Mailing
Adam Davis
Felix Marlin
📃 Pre Dinner
Complete
1/28/2023
8
Send Save The Date letter and email
✉️ Marketing Distribution
Mailing
Alan Chowansky
📃 Pre Dinner
Complete
12/1/2022
Design the save the date postcard
Design the digital banner / web site
9
Send invitation with honoree letter, RSVP card and pledge card
✉️ Marketing Distribution
Mailing
Alan Chowansky
📃 Pre Dinner
Complete
2/25/2023
Design the invitation
Design the invite pledge card
Design the invite RSVP card
10
Send reminder postcard
✉️ Marketing Distribution
Mailing
Alan Chowansky
📃 Pre Dinner
Complete
4/1/2023
Design the save the date postcard
Design the digital banner / web site
11
Design the video trailer
🎨 Marketing Design
Email
Adam Davis
📃 Pre Dinner
In Progress
1/28/2023
12
Send the video trailer email
✉️ Marketing Distribution
Email
Alan Chowansky
📃 Pre Dinner
In Progress
3/15/2023
Design the video trailer
13
Finalize mailing list
✅ Event Coordination
Guest List
Buck Dubois
Felix Marlin
📃 Pre Dinner
Complete
10/1/2022
14
Conduct video interview with honorees
✅ Event Coordination
Honoree Media and Gifts
Buck Dubois
Felix Marlin
📃 Pre Dinner
Not Started
4/1/2023
15
Write journal message for each of the honorees
✅ Event Coordination
Physical & Digital Journals
Buck Dubois
Felix Marlin
📃 Pre Dinner
Not Started
4/1/2023
16
Hire photographer
🚀 Media and Production
Photography
James Booth
Joel Davis
📃 Pre Dinner
Complete
1/15/2023
17
Hire videographer
🚀 Media and Production
Video
James Booth
Joel Davis
📃 Pre Dinner
Not Started
3/15/2023
18
Hire band
🚀 Media and Production
Music & Sound
James Booth
Joel Davis
📃 Pre Dinner
Delayed
11/29/2022
19
Hire AV Group
🚀 Media and Production
Music & Sound
James Booth
Joel Davis
📃 Pre Dinner
Delayed
11/30/2022
20
Prepare honoree gifts
✅ Event Coordination
Honoree Media and Gifts
Buck Dubois
Felix Marlin
📃 Pre Dinner
Not Started
4/1/2023
21
Design outdoor building banner
✅ Event Coordination
Banners
Buck Dubois
Felix Marlin
📃 Pre Dinner
Complete
12/1/2022
22
Set up digital journals
✅ Event Coordination
Physical & Digital Journals
Lawrence Fitzgerald
🕛 Day of Execution
Not Started
4/15/2023
23
Set up table reserve cards
✅ Event Coordination
Table Displays
Lawrence Fitzgerald
🕛 Day of Execution
Not Started
5/11/2023
24
Set up table displays within lobby and event space
✅ Event Coordination
Table Displays
Buck Dubois
Felix Marlin
🕛 Day of Execution
Not Started
5/11/2023
25
Organize lottery prizes
✅ Event Coordination
Give Aways
Buck Dubois
Felix Marlin
🕛 Day of Execution
Not Started
4/25/2023
26
Bring table reservation cards
✅ Event Coordination
Miscellaneous
Buck Dubois
Felix Marlin
🕛 Day of Execution
Not Started
5/10/2023
27
Bring center piece inserts
✅ Event Coordination
Miscellaneous
Buck Dubois
Felix Marlin
🕛 Day of Execution
Not Started
5/10/2023
28
Bring table candles
✅ Event Coordination
Miscellaneous
Buck Dubois
Felix Marlin
🕛 Day of Execution
Not Started
5/10/2023
29
Bring journals
✅ Event Coordination
Physical & Digital Journals
Buck Dubois
Felix Marlin
🕛 Day of Execution
Not Started
5/10/2023
30
Bring speech program
✅ Event Coordination
Miscellaneous
Buck Dubois
Felix Marlin
🕛 Day of Execution
Not Started
5/10/2023
31
Bring podium and stage banner
✅ Event Coordination
Banners
Buck Dubois
Felix Marlin
🕛 Day of Execution
Not Started
5/10/2023
32
Bring honoree awards
✅ Event Coordination
Honoree Media and Gifts
Buck Dubois
Felix Marlin
🕛 Day of Execution
Not Started
5/10/2023
33
Pay vendors
✅ Event Coordination
Vendor Management
Buck Dubois
Felix Marlin
🕛 Day of Execution
Not Started
3/15/2023
34
Bring laptop
✅ Event Coordination
Miscellaneous
Buck Dubois
Felix Marlin
🕛 Day of Execution
Not Started
5/10/2023
35
Finalize attendee list
✅ Event Coordination
Guest List
Buck Dubois
Felix Marlin
🕛 Day of Execution
Complete
2/11/2023
36
Conduct review with event venue staff
✅ Event Coordination
Miscellaneous
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