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Planning Master Table
Task Table
Task Name
Team
Category
Owner
Timeframe
Status
Due Date
Dependencies
Design the invitation
🎨 Marketing Design
Mailing
📃 Pre Dinner
Complete
1/1/2023
Design the save the date postcard
🎨 Marketing Design
Mailing
📃 Pre Dinner
In Progress
1/16/2023
Design the invite RSVP card
🎨 Marketing Design
Mailing
📃 Pre Dinner
Complete
1/10/2023
Design the invite pledge card
🎨 Marketing Design
Mailing
📃 Pre Dinner
Not Started
1/8/2023
Design the digital banner / web site
🎨 Marketing Design
Mailing
📃 Pre Dinner
Delayed
12/1/2022
Design journal honoree letter
🎨 Marketing Design
Mailing
📃 Pre Dinner
Complete
1/15/2023
Design the reminder postcard
🎨 Marketing Design
Mailing
📃 Pre Dinner
Complete
1/28/2023
Send Save The Date letter and email
✉️ Marketing Distribution
Mailing
📃 Pre Dinner
Complete
12/1/2022
Design the save the date postcard
Design the digital banner / web site
Send invitation with honoree letter, RSVP card and pledge card
✉️ Marketing Distribution
Mailing
📃 Pre Dinner
Complete
2/25/2023
Design the invitation
Design the invite pledge card
Design the invite RSVP card
Send reminder postcard
✉️ Marketing Distribution
Mailing
📃 Pre Dinner
Complete
4/1/2023
Design the save the date postcard
Design the digital banner / web site
Design the video trailer
🎨 Marketing Design
Email
📃 Pre Dinner
In Progress
1/28/2023
Send the video trailer email
✉️ Marketing Distribution
Email
📃 Pre Dinner
In Progress
3/15/2023
Design the video trailer
Finalize mailing list
✅ Event Coordination
Guest List
📃 Pre Dinner
Complete
10/1/2022
Conduct video interview with honorees
✅ Event Coordination
Honoree Media and Gifts
📃 Pre Dinner
Not Started
4/1/2023
Write journal message for each of the honorees
✅ Event Coordination
Physical & Digital Journals
📃 Pre Dinner
Not Started
4/1/2023
Hire photographer
🚀 Media and Production
Photography
📃 Pre Dinner
Complete
1/15/2023
Hire videographer
🚀 Media and Production
Video
📃 Pre Dinner
Not Started
3/15/2023
Hire band
🚀 Media and Production
Music & Sound
📃 Pre Dinner
Delayed
11/29/2022
Hire AV Group
🚀 Media and Production
Music & Sound
📃 Pre Dinner
Delayed
11/30/2022
Prepare honoree gifts
✅ Event Coordination
Honoree Media and Gifts
📃 Pre Dinner
Not Started
4/1/2023
Design outdoor building banner
✅ Event Coordination
Banners
📃 Pre Dinner
Complete
12/1/2022
Set up digital journals
✅ Event Coordination
Physical & Digital Journals
🕛 Day of Execution
Not Started
4/15/2023
Set up table reserve cards
✅ Event Coordination
Table Displays
🕛 Day of Execution
Not Started
5/11/2023
Set up table displays within lobby and event space
✅ Event Coordination
Table Displays
🕛 Day of Execution
Not Started
5/11/2023
Organize lottery prizes
✅ Event Coordination
Give Aways
🕛 Day of Execution
Not Started
4/25/2023
Bring table reservation cards
✅ Event Coordination
Miscellaneous
🕛 Day of Execution
Not Started
5/10/2023
Bring center piece inserts
✅ Event Coordination
Miscellaneous
🕛 Day of Execution
Not Started
5/10/2023
Bring table candles
✅ Event Coordination
Miscellaneous
🕛 Day of Execution
Not Started
5/10/2023
Bring journals
✅ Event Coordination
Physical & Digital Journals
🕛 Day of Execution
Not Started
5/10/2023
Bring speech program
✅ Event Coordination
Miscellaneous
🕛 Day of Execution
Not Started
5/10/2023
Bring podium and stage banner
✅ Event Coordination
Banners
🕛 Day of Execution
Not Started
5/10/2023
Bring honoree awards
✅ Event Coordination
Honoree Media and Gifts
🕛 Day of Execution
Not Started
5/10/2023
Pay vendors
✅ Event Coordination
Vendor Management
🕛 Day of Execution
Not Started
3/15/2023
Bring laptop
✅ Event Coordination
Miscellaneous
🕛 Day of Execution
Not Started
5/10/2023
Finalize attendee list
✅ Event Coordination
Guest List
🕛 Day of Execution
Complete
2/11/2023
Conduct review with event venue staff
✅ Event Coordination
Miscellaneous
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