Contents: gather all content managed in the document. You don’t need to change or include any register in this table to use the document.
Status: these are the statuses available in the content management board. If you want to change any of the statuses, just add, change, or remove these registers. It may be necessary some changes in the document views.
Types: the example is set up with two types: post and newsletter edition. The template available for the content will change according to the type selected. Feel free to edit the existing templates or to add another type.
Categories: used to classify the contents. These values are used for grouping the published content.
References: used to organize content references. It’s edited in a Details View in the
Displays the content production numbers. The first block displays the number of contents in the available statuses and the number of published contents using the document.
The page also includes two charts: one for the content types and one for the content categories.
Page with the useful information about your publishing environment. It can contain links, access data, and any other frequently used information.
Shows the upcoming contents to be published. The first board contains the contents in which the publication date is due to the current week, and the second board contains the contents in which the publication date is due to next week.
The color coding shows which content is not “Ready for publishing” in red and the “Ready for publishing” and “Published” in green.
Bellow the boards, the page contains the “Content calendar”, in a month view display all the upcoming contents.
allows you to concentrate in one place your content production process.
Page containing a checklist of ideas you may want to register during inspiration moments. In case you use any of the ideas, you may check it off the list.
When researching for content producing, you may find good references that can be used in future pieces. Use this page to keep it well organized. Besides the link, there’s a “Notes” field for including excerpts, reminders, and essential information about the reference.
When writing, you may want to organize a flow, so you don’t publish anything bellow your quality standard. To help you with that, the document includes a flow based in the content statuses that will help you focus on the right production stage.
When the content is in this status, you may be gathering information, so you can create the base of your content. It can be either a research result, a book excerpt, or an idea. In this view, you will be able to organize all that into the “Notes” field.
When your research is ready, click the “Ready for writing” button so the content will be pushed to the writing phase.
New content can be added by click “New content” at the top of the page.
When in writing, you will still be able to read and edit your notes and the “Content” field will be shown right below. For a better view during the writing process, you can click “View row fullscreen” ↙️↗️ in the top right corner.
If you want to start with a template, click the “Apply template” button. It will fill the content field with the corresponding category template. The button is disabled when the content is not empty, to avoid accidental overwriting.
When you are done writing, click the “Ready for review” button, so the content will be shown in the Review page.
In this step, the “Content” and “Publishing date” fields will be displayed, so you can review your text and define a date for publishing. Even though you can set a publishing date in the previous steps, setting it in the Review phase will help you achieve a compassionate planning.
To schedule contents in different phases of the flow, you may want to use the
Lists every content checked as published in the previous step. The content is grouped by the content category.
🚨 When clicking any of the buttons in Details View, the content will only go forward when the changed field lose focus. This means that you will need to click the button, then click outside the content to see it vanishing from the current flow step.
Every data generated using this document will be stored in the tables in the