Coda template meeting room reservations

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Meeting room reservations

Select available time slots only

No pack required - a daily automation does the job

Every day at midnight the date of today is removed.

you can change this time setting in the automation for example putting it on 11:00 PM (23:00)

Every day at midnight a new date is added to keep the list of available dates in line.

you can decide if you want to have 2 or 3 months availability online (or longer or shorter)

You can manually remove dates from the list feeding the options

this may be of interest when you go on holiday for example and you are closed.

you better add a column with a condition that is for example standard on ‘open’ and can be put on ‘closed’

this condition becomes part of the calculation.

I did not integrate this option, but it is easy to add and does not change the main set up

this explains difficult steps in this doc, you can have it for free!

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Checking for open slots in Coda Apply advanced filtering via options inside relations huizer.medium.com⁠

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Q&A

Q&A

Can I send payment links?

Yes, you can connect a Gmail pack, create an email template and include a payment link. This part is not included in this template. In my region we often use

Mollie

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and I would simply create a few links that remain valid for a long time, one for each room and share them with the client. I would also put back the rooms for sale when the payment does not follow in for example an hour. That you can automate partly.

You can use AI to create the email content in the language of the guest, once you ask for her language preference.

Note that not all automations reduce your work. Some will add work instead of reducing it. That is why this template is stripped from extras. Keep it simple.

Is this approach limited to rooms?

No it is not. When you rent out cars it works as well or anything else that gets out and comes back in (moving like cars or fixed like meeting rooms). When you have bookings with time slots, it works. This also works for hotel rooms. When you rent out the room for the night, the clients leaves early, you clean and you can rent the room for (a part of the day) before the next client comes in for the night. It works for all ‘things’ time related like renting cars, bikes etc. Anything, isn’t it wonderful we can achieve that in Coda? To keep the doc fast reservations older than a week are moved to another table. This limits the filter reach and helps to keep the doc fast.

Why is it expensive?

The Coda market is tiny. Only a few templates will be sold. These few buyers have to compensate for the lack of volume. Nevertheless it is cheaper than asking an expert building this for you. Although the solution looks simple, it is not, but I promise you it is elegant. On top it includes elements from other templates as well, like this

one

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Over time this template will become more expensive (that is by the way true for all templates). Make your own calculation and accept that sometimes a manuel process is the best practice. Once you have a processes requireing automation, his one may be of interest for it limits the room to make mistakes. In that context, you best add other functionalities to fully automate your process.

The

HLPR Reservations

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only permits for selecting available time slots.

There are no rows in this table

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How to use this Template?

You copy the tables in your own workspace and from there you can use parts of it as you see fit. Have a good look at the automations, they are essential.

Is there support?

If you need support, we can set up online training. Once the payment is in, you have 30 min for free.

This template is for sale.

4479.95 Euro →

paypal.me/huizerbv,⁠

Ref: Meeting room booking

You receive access to a copy you can duplicate in 14 days after your payment.

Something I need to know?

You find my

T&C here⁠

. The summary is that once you have access to the doc and its content (including the formulas) you can use it as you see fit. How you apply them is your and yours alone, I am not involved. If you have purchased this template, you also do not intend to share the formulas on a commercial basis with somebody else. This I cannot check, it is a matter of courtesy.

I assume I can trust, may I be mistaken don’t hesitate to correct me.

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christiaan@huizer.be⁠

https://huizer.be⁠

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https://huizer.medium.com/⁠

@CodaExpert⁠

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