Hatch Handbook

Explore

Special Projects

September 2024 Off-site

Looking at Hatch’s current team size and growth expecting. I’m estimating a team size 35 employees by September. Working with those estimates however the Per Person Total (PP Total) is also listed. You can also find the estimated offsite costs in the

Off-sites⁠

template.

Accomodation

Option 1: Lovedale AirbnB

PP / Night : $196 (4 nights @ 35 people).

Distance from Sydney: 1 hr 52 mins

Mean Max: 22.6 Mean Min: 7.1 Mean Rain: 44.4 Mean Rain Days: 9.9

⁠

Loading www.airbnb.com.au⁠

⁠

Notes: Extremely large selection of ammenities including, close to vine yards, hot airballoning, golf and more.

Option 2: Glamping in Glenworth

PP / Night: $200 (4 nights @ 35 people).

Distance from Sydney: 60 mins Mean Max: 22.0 Mean Min: 12.9 Mean Rain: 63.1 Mean Rain Days: 9.8

⁠

Loading…⁠

⁠

Notes: Features eco-cabins for execs if needed.

Option 3:

Rydges Hunter Valley⁠

PP/Night: $135. Blended 11 individual rooms, 12 queen shares. Distance from Sydney: 60 Minutes

⁠

⁠

Option 5:

Little Forest, Alpine, Southern Highlands⁠

PP/night: $135

⁠

⁠

Option 4:

Sutton Forest Retreat⁠

PP/Night: $112.05 Distance from Sydney: 1 hour 40 mins

⁠

⁠

Additional Notes

Leadership Accomodation

Occasionally in companies I’ve worked with Leadership would get single suites while other employees would share rooms this slightly alters costs but is already counted for the above estimates

Procurement

All these rates are likely negotiable down with each estate or extra inclusions like discounted activities or meals.

Rydges Hunter Valley

For the purpose of planning we’ll choose Rydges Hunter valley for the offsite. Food

Choosing a homestay and cooking our own food brings costs down significantly but also increases time spent on those tasks each day. Home stays are sometimes also more costly than Hotel accomodations. This cuts food costs by approximately half.

Breakfast: Depending on rates at Rocksalt on site or a part of conference room rental during out stay Lunch: Catered through conference room rental Dinner: At Rocksalt with something special planned for the final night

Activities

Great location to go for hikes, or Go Karting, Paint Balling or even Hot Air Balloon rides

Travel

Depending on the location of activities for the offsite it might be more convenient to rent cars or have team with vehicles reimbursed for fuel costs rather than rent a Coach bus to the location.

⁠

Turo⁠

is a great option for this and we should enquire for better rates since we have an existing partnership as a Hatch Customer.

Estimated Expense
`$56,600.00`
⁠
⁠

Expense category:

Food +4

⁠

Date:

September 3-7, 0001

⁠

Summary of spending:

⁠

Price Per Person: $1617 (35 people)

Rydges Expense Tracker (Hotel)

Rydges Expense Tracker (Hotel)

Description

September 2024 Off-site

Accomodation

Additional Notes

Estimated Expense $56,600.00⁠⁠

Estimated Expense
`$56,600.00`
⁠
⁠