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Special Projects
September 2024 Off-site
Looking at Hatch’s current team size and growth expecting. I’m estimating a team size 35 employees by September. Working with those estimates however the Per Person Total (PP Total) is also listed. You can also find the estimated offsite costs in the template.
Accomodation
Option 1: Lovedale AirbnB
PP / Night : $196 (4 nights @ 35 people).
Distance from Sydney: 1 hr 52 mins
Mean Max: 22.6
Mean Min: 7.1
Mean Rain: 44.4
Mean Rain Days: 9.9
Notes: Extremely large selection of ammenities including, close to vine yards, hot airballoning, golf and more.
Option 2: Glamping in Glenworth
PP / Night: $200 (4 nights @ 35 people).
Distance from Sydney: 60 mins
Mean Max: 22.0
Mean Min: 12.9
Mean Rain: 63.1
Mean Rain Days: 9.8
Notes: Features eco-cabins for execs if needed.
PP/Night: $135. Blended 11 individual rooms, 12 queen shares.
Distance from Sydney: 60 Minutes
PP/night: $135
Additional Notes
Leadership Accomodation
Occasionally in companies I’ve worked with Leadership would get single suites while other employees would share rooms this slightly alters costs but is already counted for the above estimates
Procurement
All these rates are likely negotiable down with each estate or extra inclusions like discounted activities or meals.
Rydges Hunter Valley
For the purpose of planning we’ll choose Rydges Hunter valley for the offsite.
Food
Choosing a homestay and cooking our own food brings costs down significantly but also increases time spent on those tasks each day. Home stays are sometimes also more costly than Hotel accomodations. This cuts food costs by approximately half.
Breakfast: Depending on rates at Rocksalt on site or a part of conference room rental during out stay
Lunch: Catered through conference room rental
Dinner: At Rocksalt with something special planned for the final night
Activities
Great location to go for hikes, or Go Karting, Paint Balling or even Hot Air Balloon rides
Travel
Depending on the location of activities for the offsite it might be more convenient to rent cars or have team with vehicles reimbursed for fuel costs rather than rent a Coach bus to the location.
is a great option for this and we should enquire for better rates since we have an existing partnership as a Hatch Customer. Estimated Expense $56,600.00
$56,600.00
Expense category:
Food +4
Date:
September 3-7, 0001
Summary of spending:
Price Per Person: $1617 (35 people)
Rydges Expense Tracker (Hotel)
Description
Category
Total
Accomodation
Accomodation
$18,800.00
Transport
Travel
$1,500.00
Food (Breakfast)
Food
$4,500.00
Food (Lunches)
Food
$4,900.00
Food (Dinner)
Food
$8,400.00
Activities
Entertainment
$14,000.00
Snack + Achohol
Food
$4,500.00
There are no rows in this table
$56,600.00
Sum
Expenses by category
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