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DB Event checklists
DB Event checklists
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1
I need to rent a venue
I need to rent a venue
Venue
Does the venue suit your theme?
Is there a safe place for guests to store coats and personal belongings?
How many restrooms are available for guests?
Does the facility have the proper licenses and insurance?
What is the cancellation/postponement policy?
Visit your venue at the time of day your reception will take place.
Meet the manager beforehand to go over details.
Enquire about staff.
Enquire about the security.
Confirm dates, times and details with a written contract.
Do they have equipment you can use?
Is it big enough to accommodate all your guests?
Are there adequate parking facilities?
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13
13
13 / 13
2
Must have indoor space
Must have indoor space
Venue
How many restrooms are available for guests?
Chair(s)
Table(s)
In case of rain, can the indoor space hold all attendees?
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4
4
4 / 4
3
A stage is required
A stage is required
Venue
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0
0
0 / 0
4
Venue must be able to seat all attendees
Venue must be able to seat all attendees
Venue
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0
0
0 / 0
5
Venue must have wifi
Venue must have wifi
Venue
Ensure Wifi coverage
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1
1
1 / 1
6
Parking must be onsite
Parking must be onsite
Venue
Are there adequate parking facilities?
What is the max number of devices that can connect at one time?
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2
2
2 / 2
7
My event will have only 1 person performing at one time
My event will have only 1 person performing at one time
Performer
Podium(s)
Handheld Mic(s)
Discover Performer(s)
Evaluate Performer(s)
Select Performer(s)
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5
5
5 / 5
8
Performer(s) will need to connect a computer to a display
Performer(s) will need to connect a computer to a display
Performer
Will the presenter bring their own computer?
Video Display Adapter(s)
Slide Advancer(s)
Confidence Monitor(s)
Projector(s)
Computer(s) (Windows or Mac?)
#r407
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7
6
6 / 7
9
Handheld microphones
Handheld microphones
Audio
1/4 inch to XLR cable(s) 15ft.
Handheld Mic(s)
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2
2
2 / 2
10
Lavalier microphones
Lavalier microphones
Audio
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0
0
0 / 0
11
Amplified speakers
Amplified speakers
Audio
Amplified Crowd Speaker(s)
Power Cable(s) 15ft.
Bass Amp(s)
Guitar Amp(s)
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4
4
4 / 4
12
People speaking
People speaking
Audio
Podium(s)
Handheld Mic(s)
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2
2
2 / 2
13
Prerecorded music (Spotify etc.)
Prerecorded music (Spotify etc.)
Audio
Audio Source (i.e. iPhone)
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1
0
0 / 1
14
Audio Equipment Vendor Needed
Audio Equipment Vendor Needed
Audio
Discover Vendor(s)
Evaluate Vendor(s)
Select Vendor(s)
#r404
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4
0
0 / 4
15
Basic stage lighting
Basic stage lighting
Light Visuals
Overhead Lighting
Accent Lighting
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2
2
2 / 2
16
Photography
Photography
Digital Capture
Photographer(s)
Battery Pack(s)
Charger for Battery Pack(s)
Memory Card(s)
Tri-pod(s)
Gaf Tape Roll(s)
Photo Camera(s)
Discover Vendor(s)
Evaluate Vendor(s)
Select Vendor(s)
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10
0
0 / 10
17
Cameras for video recording
Cameras for video recording
Digital Capture
Video Camera(s)
Battery Pack(s)
Charger for Battery Pack(s)
Memory Card(s)
Tri-pod(s)
Gaf Tape Roll(s)
Photographer(s)
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7
0
0 / 7
18
Videographer and/or producer
Videographer and/or producer
Digital Capture
Video Camera(s)
Battery Pack(s)
Charger for Battery Pack(s)
Memory Card(s)
Gaf Tape Roll(s)
Tri-pod(s)
Discover Vendor(s)
Evaluate Vendor(s)
Select Vendor(s)
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9
0
0 / 9
19
Photography and/or recording vendor needed
Photography and/or recording vendor needed
Digital Capture
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0
0
0 / 0
20
Facebook (posts, ads)
Facebook (posts, ads)
Promotional
Create Event Page
Discover/Create Event Image(s)/Graphic(s)
Select Event Image(s)/Graphic(s)
Invite Attendees to Event
Create Event Business Page
Create Event
Create Event Bio
Add Event Bio
Create Event Schedule
Add Event Schedule
Schedule Weekly Post(s)
Send Post(s)
Link to Other Online Event Resources
Determine Voice of Event
Display Sponsor(s)
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Disable
15
0
0 / 15
21
Instagram (posts, ads)
Instagram (posts, ads)
Promotional
Create Event Page
Discover/Create Event Image(s)/Graphic(s)
Select Event Image(s)/Graphic(s)
Invite Attendees to Event
Create Event Business Page
Create Event
Create Event Bio
Add Event Bio
Create Event Schedule
Add Event Schedule
Schedule Weekly Post(s)
Send Post(s)
Link to Other Online Event Resources
Determine Voice of Event
Display Sponsor(s)
Create missing checklist items
Enable
Disable
15
0
0 / 15
22
Email
Email
Promotional
Discover/Create Event Image(s)/Graphic(s)
Select Event Image(s)/Graphic(s)
Create Event Bio
Add Event Bio
Create Event Schedule
Add Event Schedule
Schedule Weekly Post(s)
Gather Contact List
Create Email Invitation
Send Post(s)
Link to Other Online Event Resources
Display Sponsor(s)
Create missing checklist items
Enable
Disable
12
0
0 / 12
23
Text message alerts
Text message alerts
Promotional
Discover/Create Event Image(s)/Graphic(s)
Select Event Image(s)/Graphic(s)
Create Event Bio
Add Event Bio
Create Event Schedule
Add Event Schedule
Schedule Weekly Post(s)
Send Post(s)
Gather Phone List
Create Twilio Account
Determine Voice of Event
Display Sponsor(s)
Create missing checklist items
Enable
Disable
12
0
0 / 12
24
Google ads
Google ads
Promotional
Create Event Page
Discover/Create Event Image(s)/Graphic(s)
Select Event Image(s)/Graphic(s)
Invite Attendees to Event
Create Event Business Page
Create Event
Create Event Bio
Add Event Bio
Create Event Schedule
Add Event Schedule
Schedule Weekly Post(s)
Send Post(s)
Link to Other Online Event Resources
Determine Voice of Event
Display Sponsor(s)
Create missing checklist items
Enable
Disable
15
0
0 / 15
25
LinkedIn ads
LinkedIn ads
Promotional
Create Event Page
Discover/Create Event Image(s)/Graphic(s)
Select Event Image(s)/Graphic(s)
Invite Attendees to Event
Create Event Business Page
Create Event
Create Event Bio
Add Event Bio
Create Event Schedule
Add Event Schedule
Schedule Weekly Post(s)
Send Post(s)
Link to Other Online Event Resources
Determine Voice of Event
Display Sponsor(s)
Create missing checklist items
Enable
Disable
15
0
0 / 15
26
Flyers
Flyers
Promotional
Discover/Create Event Image(s)/Graphic(s)
Select Event Image(s)/Graphic(s)
Create Event Bio
Add Event Bio
Create Event Schedule
Add Event Schedule
Send Post(s)
Link to Other Online Event Resources
Discover Vendor(s)
Evaluate Vendor(s)
Select Vendor(s)
Determine Voice of Event
Display Sponsor(s)
Create missing checklist items
Enable
Disable
13
0
0 / 13
27
Other
Other
Marketing
Other
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1
0
0 / 1
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