Coda Distributed Protocol Library (Master)

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Doc Permissions

Coda is designed with collaboration in mind. Whether want to invite your teammates to help build out your task tracker, share a wiki with your entire company, or just show off something cool you’ve built - sharing your doc is easy. To make it most convenient for you, we’ve even built a variety of options for how you can share your doc. Check them out below.

Begin Sharing

To open advanced sharing settings, click the slider icon in the upper right of the pop-up.

In the pop-up, change the access level for anyone with the via and for anyone in your domain.

Changing the Anyone with the link option to No access will make the doc no longer accessible to the public.

Changing all permissions to No access will make the doc private (i.e only visible to the doc owner).

When sharing a doc for editing with someone outside of your workspace, they will be added to the doc but not to your workspace.

To change ownership of a Coda doc, request ownership of the doc in the upper right corner of the doc.

To share the doc with a Google group, click on “Connect Google groups” on the banner that's shown or start typing a Google group email address and click on the “Invite Google group” button.

Publishing is a way to share Coda docs with the world in our beautiful

Doc Gallery⁠

. You can read through trending docs, search through different categories and learn the manner ways you can use Coda. In this doc, we’ll go over the following:

Within this article you’ll find...

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Invite specific people to your doc⁠

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Share with members in your workspace⁠

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Share with your email domain⁠

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Share via folders⁠

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Share broadly with links⁠

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Advanced share settings⁠

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FAQs⁠

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Discoverability

Toggling on the Discoverable by anyone will allow the world to find your doc on search engines, and in the

Gallery⁠

. The good news is that when you’re manually publishing a doc (not via the API) and have this toggled on, Coda will automatically update the sharing permissions accordingly.

For example, if you originally had a published doc that was on View mode but decided you wanted to allow others to edit it, the Anyone with the link access will be changed to Can Edit when you select Edit mode.

Click through the cards to read more about the different levels of interactivity for your published docs accessible by the world.

Discoverability ON - Doc Interaction

Discoverability ON - Doc Interaction

View Mode 👁️

Play Mode ▶️

Edit Mode ✏️

Now, anyone can view your doc — but can’t interact with or edit it. Good for blog posts.

Now, anyone can use buttons and reactions in your doc — but their changes won’t be saved. Good for quizzes, calculators, worksheets, etc.

Now, anyone can use buttons and reactions in your doc or add rows to tables and their changes will be saved. They will not be able to edit the canvas text. Good for voting, brainstorming, crowdsourcing, etc.

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▪️ ▪️ ▪️

But sometimes you want to be more private and share with just your Team and that’s totally okay! For this, you’ll want to make sure that the Discoverable by anyone is toggled OFF. Learn more about

Publishing to your Team⁠

As you click through the cards you’ll see that “anyone” is now replaced by “anyone in your domain”.

Discoverability OFF - Doc Interaction

Discoverability OFF - Doc Interaction

View Mode 👁️

Play Mode ▶️

Edit Mode ✏️

Now, anyone in your domain can view your doc — but can’t interact with or edit it. Good for blog posts.

Now, anyone in your domain can use buttons and reactions in your doc — but their changes won’t be saved. Good for quizzes, calculators, worksheets, etc.

Now, anyone in your domain can use buttons and reactions in your doc or add rows to tables and their changes will be saved. They will not be able to edit the canvas text. Good for voting, brainstorming, crowdsourcing, etc.

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IMPORTANT: If you do not have a domain (ie. yourname@domainname.com) set up as your login with Coda, publishing a doc will still share to the world even with discoverability settings toggled off. Learn how to set up your company’s domain

here⁠

Similar to the Anyone with the link share permissions updating automatically when you click through the different modes, the same will occur for your access control list for your domain. The Anyone at [YOUR DOMAIN NAME] signed into Coda access setting will be updated automatically.

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Mode & Share Settings

Though we make it easy for you when Discoverability is turned on (and for your domain when Discoverability is turned off), it’s helpful to understand the permissions needed for your editable doc link, also known as the “d link”. You access this d link to edit your own Coda docs and share with collaborators via the Share and Publishing settings. An easy way to check is to look at your doc’s URL.

Do you see a coda.io/d? You’re looking at the d link of an editable doc.

Do you see a coda.io/@[your maker url]? You’re looking at a published doc URL.

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If you have your domain set up with us, there may be times where you want to be able to share your published doc link to those outside of your domain and not have it listed in our Doc Gallery at the same time. Ex. A client, research group or students.

In the cards below, you’ll see screenshots of what your published doc will look like depending on the mode and the Anyone with the link share setting.

View Mode 👁️

View Mode 👁️

No access

Description

User be prompted to sign in but will not have access once signed in.

Access to d link

No access.

Can view

Description

User can view the published doc but controls and action buttons are disabled.

Access to d link

View-only access.

Can edit

Description

User can view published doc but controls and action buttons are disabled.

Access to d link

Edit access. Changes will be saved.

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Play Mode ▶️

Play Mode ▶️

No access

Description

User be prompted to sign in but will not have access once signed in.

Access to d link

No access.

Can view

Description

User can use controls and buttons but no changes will be saved.

Access to d link

View-only access.

Can edit

Description

User can use controls and buttons but no changes will be saved.

Access to d link

Full doc edit access. Changes will be saved.

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Edit Mode ✏️

Edit Mode ✏️

No access

Description

User be prompted to sign in but will not have access once signed in.

Access to d link

No access.

Can view

Description

User can view the published doc but controls and action buttons are disabled even when signed in.

Access to d link

Edit access. Changes will be saved.

Can edit

Description

Access to d link

Full doc edit access. Changes will be saved.

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IMPORTANT: Be mindful that if and when a user has access to your d link and your share setting is set to Anyone with the link - Can edit, the edits go beyond what they can do in a published doc including but not limited to making changes to the text on the canvas, adding/deleting pages & tables, etc.

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Abilities By Role

Abilities By Role

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Doc Sharing Usage & User Limits

Coda is designed for collaboration, and you can invite anyone to collaborate on your document with their email address. You can also choose their access level, such as:

View: Read-only access

Comment: Add feedback

Edit: Make changes to the document

You can also share your document with everyone in your Coda workspace.

You can add selectable people by using the +Invite person option. You can also browse through people in your Coda workspace and in other apps you may have connected, such as Slack, Google, or Outlook, by using the More results option.

Coda's free tier has some limits, including:

Each document is capped at 50 “objects”

Shared docs can have up to 1,000 rows

Some customers have reported that Coda can handle thousands of concurrent users, depending on the content of the document.

Resource Link⁠

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SOURCE DOC⁠

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Want to print your doc?
This is not the way.

Try clicking the ⋯ next to your doc name or using a keyboard shortcut (

CtrlP

) instead.