Skip to content
Untapped Energery + Calgary UX
CCC - November 2023 Event
ADMINISTRATION
Planning Team:
Luis Berumen (CUX)
Heidi Lacey (UE) - can engage after November
Lee Henderson (INF)
Tim Chan (UE)
Andy Nguyen (UE)
Raul Nemes - mini- hackathon judge
Yogi Schulz - mini-hackathon judge
Leanne Li (UE) - Tim to confirm for planning or day of
Karen Song (UE) - Tim to confirm for planning or day of
Mini Hackathon - Wearables (moved to dedicated subpage: )
For future topics:
How to address non-nuclear families and the accessibility of data
Health data portability across jurisdications e.g. baseline medical results done in BC can’t be accessed by Alberta
Logistics and Event Planning
Venue:
Option 1: Stephen Avenue Place - due to ongoing ownership issues, this venue may not be available; Lee, while consulting with Heidi, will put in a request during the week of Oct 16
Option 1a: Platform Calgary as part of Innovation Week () - West Hall and Pitch Stage -Monday November 20 - Essmaa Kachour - ,
Option 1b: Hunter Hub for Entrepreneurial Thinking (U of C) Thursday November 16 in partnership with Design Alberta (subsidiary of AC Robotics) during their Propel event (): multi-day student led innovation event - would be Day 1 “After Party”
Info Package (3).pdf
1.1 MB
Option 2: Library - Luis to check
Option 3: Neo Financial - HBC Building - Tim to check with Phil
Always have AV for sound reinforcement
Hospitality - food:
• If ordering pizza, order more!
Spreadsheet to calculate food
Snacks (prepackaged, low maintenance): budget of $250 (includes pop/water)
• Beer (no alcohol allowed at Hunter Hub): Water Only
ALGC Liquor License?
Permit for server
Andy volunteers for YYC-Chinatown - connected to food vendors
Security for storing items, for physical safety
Registration:
heidi.lacey@gmail.com
PW: IamUntappedEnergy
Discount codes:
Talent - 100%, unlimited - for prospective employers and other talent seekers
Friend - 100%, unlimited - personal referral, volunteers, additional marketing purposes
Eventbrite main: TDB
Eventbrite - TBD
Meetup - TBD
NON PROFIT SHOWCASE
Centre for Affordable Water and Sanitation Technology B12 - 6020 2 Street SE, Calgary, Alberta T2H 2L8 Canada 403.243.3285 ext. 251 | |
RUN OF PROGRAM
Run of Program:
4:30 - volunteers show and set up: refreshments
5:00 - Welcome and housekeeping (thank organizers and volunteers, land acknowledgement (Tim), amenities and hospitality, expectations and code of conduct: https://www.calgaryux.com/code-of-conduct/); pass to Tim - Lee
5:15 - Non profit: Made By Momma - door prize draw
1. Joanna to have a sign up sheet at the Made By Momma table
2. During your presentation, invite me up at the end and I can show the doorprize and invite participants to sign up to receive more information about Made By Momma (and to talk to your team)
3. Sign up will close by 6 p.m. (so they have 45 minutes to complete this action)
4. A volunteer will enter the names into a Google Form
5. We will use wheelofnames.com to choose a name from that Google Form
6. Our emcee, Lee, will announce the winner of the Made By Momma doorprize
5:20 - introduce Mini Hackathon: Wearable Data - Raul, (Yogi)
5:25 - 6:10 - MINI HACKATHON - submission
6:10 - Charcuterie Board - Made By Momma - door prize draw - Lee (using wheelofnames from sign up form)
6:10 - 6:45- judging
6:10 - 6:45 - Lee to do a couple of door prize draws
6:45 - judging completed and announce winners - presentation by winning team
7:30 - close event and transition to after after party at McEwan Hall
Marketing
Manpower - Cecilia Keating
Credivera - Robert Forget - emailed on 11/01
Tykans - Kirk Graham - emailed on 11/01; Kirk leaving Tykans on 11/13 - emailed Anna Silverman on 11/1
Neo - Phil Burns
Snowflake (current Untapped Energy sponsor) - Puja Patel, Mack Snow
Health-tech:
TALENT SEEKERS:
Showcase Opportunity: One way to elevate Manpower's presence is by dedicating space within the event, perhaps a small table that can be staffed by members of your group during the event, with more details that participants can receive. We would charge a nominal fee for this, $100, but it would include free tickets to the event and pre-event marketing that includes your logo.
Benevity -> Corporate Giving (800+ employees) -
‣ Neo Financial -> Financial Services (800+ employees) - Phil - Tim emailed Phil on Aug 14
‣ SMART Technologies -> Smart Educational Hardware (600+ employees)
‣ Jobber -> Field Service Software (600+ employees)
‣ BioWare -> Gaming (600+ employees)
‣ Pason Systems USA Corp. -> Energy Software and Hardware (600+ employees)
‣ Morgan Stanley Shareworks -> Equity Compensation Software (400+ employees)
‣ Absorb Software -> LMS Software (400+ employees)
‣ Attabotics Inc. -> Robotics (300+ employees)
‣ Blackline Safety -> Safety Hardware (300+ employees)
‣ Drivewyze -> Fleet Software and Hardware (300+ employees)
‣ PBS Systems -> Dealer Management Software (300+ employees)
‣ Peloton -> Oil and Gas Software (200+ employees)
‣ Symend -> Customer Engagement (200+ employees)
‣ Computer Modelling Group Ltd. -> Oil and Gas Software (200+ employees)
Upwardly recruiting firm - Andy’s contact
Platform Calgary - to help socialize on their calendar and network - Tim emailed Nora and Vanessa on Aug 13
Manpower - Technology Recruitment - Cecilia Keating - cecilia.keating@manpower.com
Door Prizes
Name
Column 2
Column 3
Column 5
Notes
Company
Provided
Comment
Website
Open
Home And Way Bar and Games Room
$100 gift card
Dustin Cheong
Open
Go Go Golf
Sure I can provide 2 free hours for 4 people. Our gift cards work for everything we serve, so instead of issuing a gift card, the winner can claim the package by booking via email, with subject line 2023 University of Calgary Event prize winner, email to info@gogogolf.ca, must provide desired date/time and contact information including full name, phone number and email address.
Senghee Kang
Open
Calgary Sports and Social Club
4 x$100 CSSC Gift Certificates
Cooper Woycheshin
Open
Vertigo Theatre
2 ticket voucher valued at $146, to one of our shows this season
Lisa Floyd
Open
The Military Museums
Family Day admission ticket to the museum
Blessing Obonomen
Open
There are no rows in this table
Other
Raul’s woodworking () - event to purchase a product for door prize and showcase for lead generation
10% discount on any item current inventory.
a special one-off for this event with the event name, date, and UE and CUX logos engraved and epoxy filled into the board - a nice large piece of black walnut (approx 24" wide) - $200 (normally $275+ for a piece like this: )
The cost for the custom piece would be $200 (I normally charge $275+ for a piece like this). Of course I don't know what the budget is but I can make other recommendations; just let me know.
FINANCIALS
View 2 of Action Items
Action
Responsible
Notes
Completed
Create Meetup invitation (see below for respective URLs)
Luis, Tim
Open
Create poster for event
Luis
Open
Acquire more coloured name tages
Luis
Open
Purchase and bring refreshments: snacks, beverages
Tim and Andy
Open
Registration table: use Meetup digital check in - complicated by having 2 registrations - meetup organizer
Luis
Open
Develop a sponsorship package
Tim
Open
Market and promote event (see below)
All
Open
Send organization logos to Lee: CalgaryUX, Untapped, others?
Luis and Tim
Open
Meetup - create free tickets/discount code for volunteers, talent seekers and to support marketing
Luis
Open
Other volunteers:
Open
Door prize draw: use finalized meetup page and connect to randomizer (wheel of names)
Open
There are no rows in this table
Wearable companies in Calgary
Want to print your doc?
This is not the way.
This is not the way.
Try clicking the ⋯ next to your doc name or using a keyboard shortcut (
CtrlP
) instead.