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CCC - November 2023 Event

Mini-Hackathon: Wearables

Overview and Challenge

Retrospective

ADMINISTRATION

MS Teams Space:

Nov 2023 Event files⁠

⁠

Planning Team:

Luis Berumen (CUX)

Heidi Lacey (UE) - can engage after November

Lee Henderson (INF)

Tim Chan (UE)

Andy Nguyen (UE)

Raul Nemes - mini- hackathon judge

Yogi Schulz - mini-hackathon judge

Leanne Li (UE) - Tim to confirm for planning or day of

Karen Song (UE) - Tim to confirm for planning or day of

**Volunteer code of conduct - all volunteers to sign:

CCC - Volunteer Code of Conduct.docx⁠

⁠

Mini Hackathon - Wearables (moved to dedicated subpage:
`Mini-Hackathon: Wearables`⁠
)

For future topics:

Data Equity:

Talking Data Equity (weallcount.com)⁠

⁠

Data Equity Framework:

Data Equity Framework (weallcount.com)⁠

⁠

How to address non-nuclear families and the accessibility of data

Health data portability across jurisdications e.g. baseline medical results done in BC can’t be accessed by Alberta

Logistics and Event Planning

Venue:

Option 1: Stephen Avenue Place - due to ongoing ownership issues, this venue may not be available; Lee, while consulting with Heidi, will put in a request during the week of Oct 16 Option 1a: Platform Calgary as part of Innovation Week (

Innovation Week YYC⁠

) - West Hall and Pitch Stage -Monday November 20 - Essmaa Kachour -

essmaa.kachour@platformcalgary.com⁠

Option 1b: Hunter Hub for Entrepreneurial Thinking (U of C) Thursday November 16 in partnership with Design Alberta (subsidiary of AC Robotics) during their Propel event (

https://www.propelalberta.ca/⁠

): multi-day student led innovation event - would be Day 1 “After Party”

Registration details with Propel: Link:

http://www.propelalberta.ca/register⁠

⁠

Info Package (3).pdf

1.1 MB

⁠

Option 2: Library - Luis to check

Option 3: Neo Financial - HBC Building - Tim to check with Phil

Always have AV for sound reinforcement

Hospitality - food:

• If ordering pizza, order more! Spreadsheet to calculate food

https://docs.google.com/spreadsheets/d/1FvBGKOHWFaw4l0sngCLMHtbVba8LqSAFb7l3X3K8K1g/edit?usp=sharing⁠

⁠

Snacks (prepackaged, low maintenance): budget of $250 (includes pop/water) • Beer (no alcohol allowed at Hunter Hub): Water Only

ALGC Liquor License?

Permit for server

Andy volunteers for YYC-Chinatown - connected to food vendors

Security for storing items, for physical safety

Registration:

heidi.lacey@gmail.com

PW: IamUntappedEnergy

Discount codes:

Talent - 100%, unlimited - for prospective employers and other talent seekers

Friend - 100%, unlimited - personal referral, volunteers, additional marketing purposes

Eventbrite main: TDB

Eventbrite - TBD

Meetup - TBD

NON PROFIT SHOWCASE

Non-profit showcase as volunteer recruitment event

Sample non-profit showcase deck:

https://untappedenergy.sharepoint.com/:b:/s/CollaboratorsCodersandCreatives/EazdeN95FJ9ApEcCYukpgAUB8hX2d_Z0_vY7unCA_sEWLw?e=A1AmtI⁠

⁠

Possible non-profits:

Made By Momma - Cameo Delisle, Volunteer Coordinator and Joanna Low (VP) -

www.madebymomma.org⁠

volunteer@madebymomma.org⁠

- meeting on Oct 26

Crisis intervention agency; grassroots and volunteer run; Joanna Low - VP - great presenter; Cameo - Volunteer coordinator

Provide 5 minutes in agenda, table for outreach and recruitment

Blurb: Made by Momma is a grassroots for-impact organization and registered Canadian charity located in Calgary. We help families facing situations of adversity and crisis by providing healthy homemade meals, wholesome baked goods, baby essentials, children’s items, supportive in-home visitors and other services to allow mothers the time they need to rest, recover and focus on their families and their health.

Logos circulated to Lee and kept here:

⁠

https://volunteercalgary.net/nonprofit-organizations/⁠

⁠

Local Laundry - Conor

Making Changes - Women in Technology Program (

https://www.makingchangesassociation.ca/women-in-technology⁠

) - Shalzah Visram, Women in Technology Program Manager (

WIT@makingchangesassociation.ca⁠

) - emailed on 4/24 - no response

ARCS - Lisa Makinson, Karin King

CAWST

Joshua Ho, B.A. (hons.) - Donor Initiatives Officer

Centre for Affordable Water and Sanitation Technology B12 - 6020 2 Street SE, Calgary, Alberta T2H 2L8 Canada 403.243.3285 ext. 251 |
jho@cawst.org⁠
|
cawst.org⁠
⁠

PrairiesCan - Derek Armstrong

Sean and Muhannad - Urban Assault idea

⁠

Distress Centre Calgary⁠

- via Geoff Zakaib

⁠

Canadian Cultural Mosaic Foundation⁠

- via Geoff Zakaib

⁠

Social Ventures Partners⁠

- via Geoff Zakaib

⁠

Calgary Homeless Foundation⁠

- via Geoff Zakaib

⁠

Intrinsic Innovations⁠

- Uliana Yildirim (no longer with this organization)

Reskill - Al Del Degan

RUN OF PROGRAM

Run of Program: 4:30 - volunteers show and set up: refreshments

5:00 - Welcome and housekeeping (thank organizers and volunteers, land acknowledgement (Tim), amenities and hospitality, expectations and code of conduct: https://www.calgaryux.com/code-of-conduct/); pass to Tim - Lee

5:15 - Non profit: Made By Momma - door prize draw

1. Joanna to have a sign up sheet at the Made By Momma table

2. During your presentation, invite me up at the end and I can show the doorprize and invite participants to sign up to receive more information about Made By Momma (and to talk to your team)

3. Sign up will close by 6 p.m. (so they have 45 minutes to complete this action)

4. A volunteer will enter the names into a Google Form

5. We will use wheelofnames.com to choose a name from that Google Form

6. Our emcee, Lee, will announce the winner of the Made By Momma doorprize

5:20 - introduce Mini Hackathon: Wearable Data - Raul, (Yogi)

5:25 - 6:10 - MINI HACKATHON - submission

6:10 - Charcuterie Board - Made By Momma - door prize draw - Lee (using wheelofnames from sign up form)

6:10 - 6:45- judging

6:10 - 6:45 - Lee to do a couple of door prize draws 6:45 - judging completed and announce winners - presentation by winning team

7:30 - close event and transition to after after party at McEwan Hall

Marketing

LinkedIn Post:

Join us for the next Collaborators, Coders, Creatives - technology networking event. This time, we're joining forces with Propel 2023, a 2-day celebration of student creativity and innovation (https://www.propelalberta.ca/) to host an After Party on Thursday November 20 starting at 5 p.m. at the NEW Hunter Hub for Entrepreneurial Thinking at the University of Calgary. Featuring food, drinks, tons of door prizes, a mini-hackathon on WEARABLES DATA and a spotlight on Made By Momma, an amazing non-profit delivering crisis intervention to families facing adversity across Calgary! You don't want to miss this! When you register, you also get access to the full Propel 2023 event: https://www.propelalberta.ca/register

Platform Calgary events:

different posters for attendees and potential hirers

target recruiting firms: AMTA, TEEMA, IT-IQ, ; also NEO who is in search of senior designers

Luis onto Innovation Week’s calendar

Untapped Energy Meetup:

https://www.meetup.com/untappedenergy/events/297223723/⁠

⁠

Calgary UX Meetup:

https://www.meetup.com/calgaryux/events/297090944/⁠

⁠

Manpower - Cecilia Keating

Credivera - Robert Forget - emailed on 11/01

Tykans - Kirk Graham - emailed on 11/01; Kirk leaving Tykans on 11/13 - emailed Anna Silverman on 11/1

Neo - Phil Burns

Snowflake (current Untapped Energy sponsor) - Puja Patel, Mack Snow

Health-tech:

Kelly Cherniwchan -

Chata.AI⁠

⁠

20 Best Calgary Medical Device Startups Revolutionising Healthcare - The Startup Pill (startupill.com)⁠

⁠

TALENT SEEKERS:

Showcase Opportunity: One way to elevate Manpower's presence is by dedicating space within the event, perhaps a small table that can be staffed by members of your group during the event, with more details that participants can receive. We would charge a nominal fee for this, $100, but it would include free tickets to the event and pre-event marketing that includes your logo.

Benevity -> Corporate Giving (800+ employees) -

‣ Neo Financial -> Financial Services (800+ employees) - Phil - Tim emailed Phil on Aug 14

‣ SMART Technologies -> Smart Educational Hardware (600+ employees)

‣ Jobber -> Field Service Software (600+ employees)

‣ BioWare -> Gaming (600+ employees)

‣ Pason Systems USA Corp. -> Energy Software and Hardware (600+ employees)

‣ Morgan Stanley Shareworks -> Equity Compensation Software (400+ employees)

‣ Absorb Software -> LMS Software (400+ employees)

‣ Attabotics Inc. -> Robotics (300+ employees)

‣ Blackline Safety -> Safety Hardware (300+ employees)

‣ Drivewyze -> Fleet Software and Hardware (300+ employees)

‣ PBS Systems -> Dealer Management Software (300+ employees)

‣ Peloton -> Oil and Gas Software (200+ employees)

‣ Symend -> Customer Engagement (200+ employees)

‣ Computer Modelling Group Ltd. -> Oil and Gas Software (200+ employees)

Upwardly recruiting firm - Andy’s contact

Platform Calgary - to help socialize on their calendar and network - Tim emailed Nora and Vanessa on Aug 13

Manpower - Technology Recruitment - Cecilia Keating - cecilia.keating@manpower.com

Door Prizes

Door Prizes

Name

Column 2

Column 3

Column 5

Notes

Company

Provided

Comment

Website

Open

Home And Way Bar and Games Room

$100 gift card

Dustin Cheong

https://homeandawaybar.com/locations/calgary/

Open

Remnant Woodworks

Charcuterie Board

Raul Nemes

https://www.remnantwoodworks.com/

Open

Go Go Golf

Sure I can provide 2 free hours for 4 people. Our gift cards work for everything we serve, so instead of issuing a gift card, the winner can claim the package by booking via email, with subject line 2023 University of Calgary Event prize winner, email to info@gogogolf.ca, must provide desired date/time and contact information including full name, phone number and email address.

Senghee Kang

https://gogogolf.ca/

Open

Calgary Sports and Social Club

4 x$100 CSSC Gift Certificates

Cooper Woycheshin

CalgarySportsClub.com

Open

Vertigo Theatre

2 ticket voucher valued at $146, to one of our shows this season

Lisa Floyd

https://www.vertigotheatre.com/

Open

The Military Museums

Family Day admission ticket to the museum

Blessing Obonomen

https://themilitarymuseums.ca/

Open

There are no rows in this table

⁠

Other

Raul’s woodworking (

https://www.remnantwoodworks.com/⁠

) - event to purchase a product for door prize and showcase for lead generation

10% discount on any item current inventory.

a special one-off for this event with the event name, date, and UE and CUX logos engraved and epoxy filled into the board - a nice large piece of black walnut (approx 24" wide) - $200 (normally $275+ for a piece like this:

Open link

⁠

)

The cost for the custom piece would be $200 (I normally charge $275+ for a piece like this). Of course I don't know what the budget is but I can make other recommendations; just let me know.

FINANCIALS

⁠

https://untappedenergy.sharepoint.com/:x:/s/CollaboratorsCodersandCreatives/EXAfF9uX89tIqXh94YUa1vgBNX7omPauG89kw7G_DHPdhA?e=bMUjqF⁠

⁠

View 2 of Action Items

View 2 of Action Items

Action

Responsible

Notes

Completed

Create Meetup invitation (see below for respective URLs)

Luis, Tim

Open

Create poster for event

Luis

Open

Acquire more coloured name tages

Luis

Open

Purchase and bring refreshments: snacks, beverages

Tim and Andy

Open

Registration table: use Meetup digital check in - complicated by having 2 registrations - meetup organizer

Luis

Open

Develop a sponsorship package

Tim

Open

Market and promote event (see below)

All

Open

Send organization logos to Lee: CalgaryUX, Untapped, others?

Luis and Tim

Open

Meetup - create free tickets/discount code for volunteers, talent seekers and to support marketing

Luis

Open

Other volunteers:

Open

Door prize draw: use finalized meetup page and connect to randomizer (wheel of names)

Open

There are no rows in this table

⁠

Wearable companies in Calgary

⁠

https://tracxn.com/d/explore/wearable-technology-in-calgary-canada/__HLjEqT-_6UhEoCJ4cQUdHGfCEN5lxTgmrGVPJ50N3JU/companies⁠

⁠

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Try clicking the ⋯ next to your doc name or using a keyboard shortcut (

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CCC - November 2023 Event

ADMINISTRATION

Mini Hackathon - Wearables (moved to dedicated subpage: Mini-Hackathon: Wearables⁠)

Logistics and Event Planning

Venue:

Hospitality - food:

Registration:

Other

FINANCIALS

Mini Hackathon - Wearables (moved to dedicated subpage:
`Mini-Hackathon: Wearables`⁠
)