Explore

Jan 15 - MegaTech Meetup

Volunteer Roles

Volunteer training

Volunteer Lead:

@Akshay Gulati

⁠

Important questions:

Are we going to have support from the Library personnel?

Do we assign a single volunteer coordinator across multiple communities?

Planning

Planning

Role

Description

Assignees

Notes

Project manager

Open

Website / Registration coordinators

Manage the event's online registration system, ensuring a user-friendly and efficient sign-up process.

Regularly update the event website with the latest information, schedules, and speaker details.

Handle inquiries and provide support for registration-related issues, maintaining clear communication with attendees.

Open

Social Media Coordinators

Post live updates, photos, and highlights on various social media platforms.

Engage with online audiences and respond to queries.

Promote the event before, during, and after to increase visibility.

Open

There are no rows in this table

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Day of the event

Event set up

Event set up

Role

Description

Assigness

Notes

Registration Desk Volunteers

Greet attendees and check them in.

Distribute event name tags.

Answer general questions about the event schedule and layout.

Open

Tech Support/AV Team:

Assist with setting up and managing audio-visual equipment.

Help presenters with any technical issues.

Ensure microphones, projectors, and other AV equipment are functioning properly.

Open

Set-Up and Tear-Down Crew

Arrive early to help set up tables, chairs, signage, and technology.

Stay after the event to help dismantle and clean up.

Open

Speaker Liason

Wait for the speakers to arrive, show them their seats and review the agenda.

Owen/Keagan

Open

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During Event

During Event

Name

Description

Assignees

Notes

Information Guides

Roam the event spaces to offer assistance and directions.

Answer questions about event programming and Library facilities.

Help with crowd control and ensuring smooth transitions between sessions.

Open

Photographers/Videographers

Capture key moments and essential aspects of the event.

Create content for future promotional materials.

Ensure coverage of various aspects of the event, including speakers, attendees, and activities.

Open

Emergency Response Team

Be prepared to contact Library security

Stay informed about the nearest medical facilities and emergency procedures.

Maintain a calm demeanour and provide assistance as needed.

Open

Room Split Support

Help guests find the other rooms

Guide them throughout the library

Open

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After event - Party

After event - Party

Name

Description

Column 3

Notes

Tear-Down Crew

Arrive early to help set up tables, chairs, signage, and technology.

Stay after the event to help dismantle and clean up.

Open

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Event follow up

Post Event

Post Event

Name

Column 2

Column 3

Notes

Open

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