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RescueTime Timesheets AI Beta - Guide

Welcome!

Thank you for participating in our Timesheets AI Beta Test. You are one of the first people to ever use RescueTime’s new Timesheet feature! We are still early in development, but we hope you will take some time to test it out and let us know what you think.

What is Timesheets AI

Timesheets AI is an exciting new Timesheet feature from RescueTime. Our goal with Timesheets AI is to take the pain out of tracking time spent across various projects and filling out a timesheet. We have heard from hundreds of users who spend hours per week filling out timesheets and we think there is a better way.

How Does Timesheets AI Work?

Timesheets is built on RescueTime - the most powerful and accurate time tracking software on the market. While RescueTime is running on your computer, it logs your work activity - including the various apps and websites you use. Timesheets AI then uses this data to help you accurately and quickly fill out your daily timesheet.

While on the Timesheets AI webpage, you immediately notice your timeline highlights - these include the documents and websites you used that were likely most important to what you were doing at the time.

Eventually, the AI offers suggestions for which project it thinks you were working on at various points throughout the day. This allows you to easily review the suggestions and either accept them, or make adjustments as necessary.

In addition to the AI suggestions, the simple interface allows you to easily drag, drop and slide projects on your timeline ensuring an accurate and complete timesheet.

Objectives for Beta Test

As you use Timesheets AI during our Beta Test, we really want your feedback in a few key areas...

Are you experiencing any errors?

Are you unclear or surprised about how something in Timesheets AI works?

Is the AI providing you with helpful project suggestions?

Are the timeline highlights providing useful context for what you were working on?

Are there aspects of the experience that prevent you from using it?

Are there features you would like to see added that would improve its usefulness?

Note, we are continuously making changes and things may break from time-to-time - we appreciate your patience

What You Need to Do

Log into your RescueTime account

Make sure you are running RescueTime on your computer (Mac/Windows)

Connect your calendar if not already connected (can be connected in settings)

How to Provide Feedback/Report Bugs

On the side of the Timesheets UI interface, there is a button for providing Ideas & Feedback

Select “Give Feedback”

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How Timesheets AI Works

Adding Projects

When you first use Timesheets AI, you will need to enter the projects you wish to track. Simply click the “New Project” button and enter your project’s name and any “hints” that might be useful for the AI to help classify your activity to the project (note, the AI will still work without hints).

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Timeline Highlights

Your work activity throughout the day is displayed on your timeline - this includes apps and documents you worked in and relevant websites you spent time on.

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Screen Shot 2023-06-22 at 4.15.06 PM.png

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Labeling Time

In addition to accepting AI suggestions, you can manually add project time to your timeline by simply dragging from the project names on the left side of the screen onto your timeline. Once placed on your timeline, you can drag the top and bottom edges of the project block to adjust its timeframe.

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Enabling AI

We have an AI tool that will help associate your time with projects and tasks automatically. If you would like to use our assistant

click here⁠

in settings to enable it for your experience.

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AI Assistant

Predicting Your Timesheet

When you open the Timesheet AI page, the AI will begin preparing your timesheet - note, this can take a couple of minutes.

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Confirming the AI Suggestion

Once the AI is finished processing, it will present project suggestions on your timeline. From there you can either accept all of the draft suggestions or begin editing/deleting them.

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Deleting the AI Suggestion

To delete the AI suggested project, simply click on the block and select “Delete time”

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Exporting a Summary of Time

To export your weekly project times, export links are located below the project list.

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Things We Are Still Working On

Smarter AI

The AI aspects of Timesheets AI will get smarter over time - especially as it considers your previous project classifications. We are continuing to develop this capability and expect it to get much better in coming weeks.

Reporting Feature

Currently, the only way to view your project totals over the course of a week or month is to export to CSV or Excel and calculate them. Eventually, Timesheets AI will have a dedicated reporting feature - allowing you to generate powerful reports across your clients and projects. If you have thoughts on what types of reports you would like to see, please let us know!

Client Tracking

Allows you to assign a “Client” to a project which will be useful in separating reporting by different clients.

Task Tracking

Allows you to designate any block of project time to a specific “Task” - providing a more granular-level of reporting that some users require.

Billable/Non-Billable Flag

Flag any block of time as Billable or Non-Billable which will be useful in reporting

Team Administration

Manage a team environment with Administrator, Manager, User roles offering varying levels of control and visibility. Also will allow administrators to lock clients/projects/tasks to avoid inconsistencies in reporting across the team.

Manual Timer

We know some people like to manually start and stop a timer to track their project time. We plan to build a timer right into the app that is always running in your taskbar or system tray.

Known Issues

We will keep a list of known issues below - if you are experiencing something not listed, please

provide feedback to our team⁠

No mobile support

Timesheets AI is only supported in desktop browsers currently.

No mobile support

Notes

Timesheets AI is only supported in desktop browsers currently.

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