Request for data - Confirm process, replace with Coda request form?

Requirements:

The screenshots below (from Databricks) need removing

The Data Access Request form (currently Jira) should raise ticket for either Data Science Direct or the Support team.

Request ideally needs to go to Data Science (FDT?), not Alfonso anymore as he should not be part of process.

Actions:

Confirm process for Data Access Request:

Who receives the request - support or DS (speak to Ben)? Should be a Linear project set up

Confirm if we keep Jira or generate Coda form with email, or what

Do we anonymise all data at once or do as requests are received?

Researchers can ask for tailored data subset that they will be using for their research studies. One of the conditions is that the data needs to be fully anonymized, with no possibility to user re-identification, and no possibility to download or share this data with unauthorised third parties.

The data request is a form that will include the following fields. Each data request will be used for a single data subset from one individual dataset from the data catalog.

Researchers must ensure that the type of data they are asking is the best they can infer, as due to risks of re-identification of uses, the same data can be denied to a researcher if seems that this data, mixed with another data subset could lead to re-identification.

Data request form : Service desk request is a Jira form that data researchers have to fill out when they ask for a data subset. In order to execute the anonymisation and process the request properly data scientists need specific information to be provided by the data researchers about the data they need.

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https://intenthq.atlassian.net/servicedesk/customer/portal/11/group/12/create/76⁠

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At the very bottom of the data catalogue, there is a link that will lead the user to a data request form.

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The form will contain the following information:

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The objective is double:

A.- Have an easy to use data request form for researchers to be able to complete.

B.- Have the most completed information regarding the data requested, so the data scientists can evaluate and execute the data extraction.

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Once the data request form has been completed, the data will be stored in the Project Folder allocated to the Researcher or the research group

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