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Employee

Last edited 45 days ago by Vundemodugula Sowmya.

The Employee tab is used to manage employee onboarding, job profile assignment, invitations, and skill validation tracking within the platform. Employees can be added either manually or through bulk import and mapped to specific job profiles during the onboarding process.

Key Capabilities

The Employee tab enables users to:

Add employees manually or via Excel import

Assign job profiles by mapping the Job Code

Send invitations to employees

Monitor learner invite status, iMocha invite status, and skill validation status

Update employee skill data after skill validation completion

Search Functionality

A search bar is available to quickly identify and locate employees using relevant details such as name, employee ID, or email address.

Employee Onboarding Methods

1. Import (Excel Upload)

Employees can be added in bulk using the Excel Import option. This method is recommended for onboarding multiple employees at once.

2. Add New (Manual Entry)

Employees can also be added individually by manually entering employee details and clicking on Import.

Mandatory Fields

While importing employees (either manually or via Excel), the following fields are mandatory and must be filled with accurate information:

Employee ID

First Name

Last Name

Email ID

Job Code

Manager Email ID

Note: The Job Code is used to map the employee to a specific job profile.

Post-Import Status

After successful import, employees are listed on the dashboard with the following default statuses:

Learner Invite Status: Yet to Invite

iMocha Invite Status: Yet to Invite

Skill Validation Status: Pending

Important: Importing an employee does not automatically invite the employee to the platform.

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3. Send Invitation

To invite employees to the platform:

Select one or more employees from the list

Click on the Send Invitation button

Once invited, the skill validation test status will progress through the following states:

Pending

In Progress

4. Update Skill Data

After an employee completes the skill validation test, the Update Skill Data action must be triggered to refresh and reflect the latest skill validation results in the system.

Note: Skill validation status is updated only after clicking Update Skill Data.

Access and Limitations

Employee data can be added and managed only through the Employee tab

Skill validation results are not auto-synced and require manual update

Invitation and skill validation are two separate actions

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