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Residency Pipeline

Residency Pipeline Management

VOLTA Resident Application Process

Last Updated: Mar 20, 2023

Website Application

The starting point for all startups interested in Catalyst for Growth Residency is to apply through the website at

https://voltaeffect.com/apply-for-residency/⁠

. In the event that a VOLTA team member has already spoken or communicated with the team, they should be directing them to apply on the website to start our internal process.

System of Record: VOLTA CRM (Airtable) Application table.

Application Kanban Board⁠

⁠

Qualifying

In this phase we review the application details to ensure that they meet the

ISP requirements⁠

. If there is any question that the applicant is not a fit, the Application Lead is to reach out and collect the information needed to confirm. Email or discussion is at the discretion of the Application Lead. Once information is collected, the Application Lead is responsible for creating a “Related Application Review” and adding their notes in the Qualification notes section.

System of Record: VOLTA CRM (Airtable) Application table.

Application Kanban Board⁠

⁠

Action Checklist:

Application Lead reviews the application for ISP requirements

Reach out to the applicant for additional information if needed

Create a "Related Application Review" with qualification notes

⁠

Qualified

Once the application has been reviewed and is deemed qualified by the Application Lead, the application can be put into Qualified status by the Application Lead. This status can be used if there is a backlog of applications and the applicant is qualified but not yet invited to interview. Notes should be added in the Qualification Notes section of the Application Review to provide details as needed.

Note: This phase can be skipped if the Application Lead is able to move them from qualification to interview.

System of Record: VOLTA CRM (Airtable) Application table.

Application Kanban Board⁠

⁠

Action Checklist:

Application Lead updates the application status to "Qualified"

Add qualification notes for further clarification

⁠

Invited to Interview

This status is used when the Application Lead has reached out or is in the process of coordinating the interview meeting.

System of Record: VOLTA CRM (Airtable) Application table.

Application Kanban Board⁠

⁠

Action Checklist:

Application Lead initiates contact to schedule an interview

Coordinate interview timing and logistics

⁠

Interview Scheduled

This status is used to communicate that we have scheduled a time for the interview but it is set for a date in the future. When put in this stage, the Application lead should have confirmed the VOLTA team that will be conducting the interview and have it confirmed in everyone’s schedule.

System of Record: VOLTA CRM (Airtable) Application table.

Application Kanban Board⁠

⁠

Action Checklist:

Confirm interview time and date

Identify VOLTA team members to conduct the interview

Add the interview to everyone's schedule

Confirm participants accepted meeting request

Book appropriate resources (Virtual via zoom or In Person)

⁠

Interview

During the interview phase, the applicant meets with the VOLTA team to discuss their startup in more detail. The interview provides an opportunity for both parties to explore the potential fit and clarify any questions or concerns. This phase is essential to evaluate the applicant's suitability for the Catalyst or Growth Residency and ultimately determine if they will be approved for support, contingent on the successful completion of due diligence. Interview notes need to be added to Application Review to provide clarity around information collected in the interview.

System of Record: VOLTA CRM (Airtable) Application table.

Application Kanban Board⁠

⁠

Action Checklist:

Conduct the interview with the applicant

Discuss startup details and address any questions or concerns

Assess the applicant's suitability for the residency program

⁠

Residency Acceptance Decision

Approved

This status is used when the Chief Innovation Officer has made the decision to accept the startup for support contingent on Due Diligence being completed successfully. The application lead is responsible for

updating the status of the application and initiating the Due Diligence process.

System of Record: VOLTA CRM (Airtable) Application table.

Application Kanban Board⁠

⁠

Action Checklist:

Update the application status to "Approved"

Application Lead initiates the Due Diligence process

Not Approved

In the event that a startup is not approved for residency, the application status is updated to "Not Approved" within the VOLTA CRM (Airtable) Application. Chief Innovation Officer is responsible for documenting the reasons for the decision in the Application Review associated with the application, ensuring transparency and providing valuable insights for future reference. This feedback must also be communicated to the applicant by the Application Lead, offering them an understanding of the areas where they may need to improve or adjust their approach, which can be beneficial for their growth and development.

System of Record: VOLTA CRM (Airtable) Application table.

Application Kanban Board⁠

⁠

Action Checklist:

Update the application status to "Not Approved"

Document the reasons for the decision in the Application Kanban Board

Application Lead to communicate feedback to the applicant

Application Lead confirms acceptance of residency from the startup

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