Grants

Applying for a club grant • Apply using the Grant Application Form via the Student Life portal • Different grants are available for different purposes. • Grant funding must only be spent for the purpose(s) laid out in the grant application. • Clubs may not receive more than $5000 in grant funding per calendar year. Base funding and incentive grants do not count towards this limit. • Clubs will only receive grants for the exact amount of planned expenditure. If actual expenditure ends up being less that what was expected and approved, excess grant funds will not be transferred to the club account. • Grant applications will be assessed at Club Grant Application Assessment Meetings. • After approval, it might be up to two weeks before the funds can be used for expenditure, so plan accordingly! Grant assessment • Clubs may not receive more than $5000 in grant funding per year (excluding base funding and incentive grants) • Only registered clubs can apply for grants. • Incomplete grant applications will not be assessed. • The activity or purchase for which funds are being requested must occur at least two weeks after the grant application deadline unless otherwise approved by the Swinburne Student Life Clubs and Sport Officer. • Grants are assessed by Swinburne Student Life Grant Assessment Panel. • With the exception of Base Funding and Incentive Grants, grant funding can only be used for the purpose specified in grant application and will not be transferred to the club account. • Swinburne Student Life will pay for all purchases on behalf of the Club. Grant funding must not be used for: o Unapproved events o Expenses at club events that are used to promote candidate/s for any office or appointment. o Personal or individual transport costs. o Cash prizes. o Off-campus event grant funds cannot be used to purchase food or drink. Available Grants

Table 1

Table 1

Column 1

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Grant

Purpose

Equipment and Resources Grant

For the purchase or hire of equipment or resources for the ongoing activities of clubs. This includes off-campus training facilities. Example: Locker hire, costumes, games or activity kits- not for individual hire of equipment to be used at a single event.

Promotion and Marketing Grant

For the purchase of materials or gear for the ongoing promotion of the club. Example: Banners, apparel, fliers, etc.- not for promotional materials for one single event.

Club Development Grant

For an event or initiative that improves the level of service or opportunities provided to Swinburne students.

Online Initiative Grant

For an event or initiative which is practicably accessible to and targeting Swinburne students who are studying online.

Incentive Grants

Sometimes Swinburne Student Life will offer additional funds to reward clubs for participating in Swinburne Student Life events. Clubs will be informed when Swinburne Student Life is releasing extra one-off grants.

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