Club Governance & Management Policy

This policy establishes the governance framework and management requirements for clubs to ensure they operate effectively, inclusively, and transparently.

The policy applies to all Student Life-affiliated clubs and covers the establishment, affiliation, governance, management, and dissolution of clubs. It emphasizes the importance of adhering to SSAA's values and the need for clubs to maintain accurate records and manage finances responsibly.

Establishment and Affiliation

To establish a club and affiliate with SSAA, a group must submit a constitution, have at least 10 members, and ensure their objectives are not duplicated by existing clubs. Affiliation grants access to resources and support from SSAA.

Relevant Policies

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Governance

The policy outlines the need for a committee structure, including roles such as President, Secretary, and Treasurer. Clubs must hold Annual General Meetings (AGMs) and ensure decisions are made democratically.

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Financial Management

Financial management includes maintaining a bank account in the club's name, keeping accurate records, and submitting an annual financial statement to SSAA. Clubs are also subject to auditing by SSAA.

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Dissolution

In the event of dissolution, clubs are required to settle debts and distribute remaining assets as per their constitution or return them to SSAA if no instructions exist.

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Policy Review and Amendments

Amendments to the policy can be made by the SSAA Board of Directors, ensuring that the governance and management of clubs remain relevant and effective.

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