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Shishir's To-Do List Philosophy
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Getting started

Setup Tasks

Now set up your main Tasks table, and remember that less is more!
Decide which columns you want → Hint: Less is more! Less gardening.
Decide which columns you'd like to keep. Hint: try to keep this to a minimum. My set is:
Frog: Set a (single!) task to be the 🐸🐸🐸 task for the day - this should be highlighted and be handled first in the day
Task: The top level description - note that mine often feel like "projects" than tasks
Next Step: The smallest next step I can do to move that task forward
Future Steps: The rest of the steps that need to be done to complete the task
When: Maps to the
Setup: Priority Timeframes
⁠
above
Category: Maps to the
Setup: Category Buckets
⁠
above
Next Who: Maps to the
Setup: Me vs Not Me
⁠
⁠
Decide which colors you want → Hint: Less is more! Glanceable Views.
I also set up a handful of
colors
⁠
to highlight:
⁠
⁠
The 🐸🐸🐸 task for the day should stand out as much as possible (dark green). If there is more than one, they both turn
⁠
.
⁠
⁠
Everything marked for
@1 Today [1/25]
⁠
and on My Plate has a light green background - these are the next most important to focus on today.
Everything on my plate has Green text while everything else has Grey text, and if it's due today, it's Bold.
If it's
@5 Done
⁠
, then it's crossed out and grey.
You can make those as fancy as you like, but keep in mind that the primary point is to be able to tell at a glance what's important right now vs not.

Tasks
6
Frog?
Task
Next Step
Future Steps
When
Category
Next Who
Frog?
Task
Next Step
Future Steps
When
Category
Next Who
1
🐸🐸🐸
Board Meeting Prep
Set agenda / assign owners
Open
1 Today [1/25]
0 General
Me
2
​
Publishing Launch
Publish a great doc
Open
1 Today [1/25]
1 Tech
Me
3
​
Create an awesome new to do list 😀
Review all the Coda To Do list templates
Open
1 Today [1/25]
8 Personal
Me
4
​
Hire another product evangelist
New job description
Open
1 Today [1/25]
4 People
Not Me
5
​
Taxes 2019
Accountant's 1st pass
Open
1 Today [1/25]
8 Personal
Not Me
6
​
Coach daughter's robot league team
Kids decide on new route plan for robot
Open
1 Today [1/25]
8 Personal
Not Me
7
​
Bitcoin Startup
Figure out what an ICO is
Open
2 This Week [1/29]
7 Advisorships
Me
8
​
Formula Language Feedback
Summarize user feedback on formulas
Open
2 This Week [1/29]
1 Tech
Not Me
9
​
Packs Feedback
Collect feedback on which Packs to build next
Open
2 This Week [1/29]
1 Tech
Not Me
10
​
New welcome email
Collect feedback on current welcome mail
Open
2 This Week [1/29]
2 Business
Not Me
11
​
Gather charity items for donation
Extra clothes in basement
Open
2 This Week [1/29]
8 Personal
Not Me
12
​
Community post
Write "pre-draft" of next community post
Open
3 This Month [Jan]
2 Business
Me
13
​
Coda Block Party
Write kickoff speech
Open
3 This Month [Jan]
2 Business
Me
14
​
New employee onboarding approach
​
Open
3 This Month [Jan]
4 People
Me
15
​
Monthly board email
​
Open
3 This Month [Jan]
0 General
Not Me
16
​
Set Annual Budget
Schedule budget review meeting
Open
3 This Month [Jan]
3 G&A
Not Me
17
​
Self-driving stroller startup
Build prototype
Open
3 This Month [Jan]
7 Advisorships
Not Me
18
​
Quarterly team offsite
​
Open
4 Someday
3 G&A
Me
19
​
New office location
​
Open
4 Someday
3 G&A
Me
20
​
Cover Images
Ship it!
Open
5 Done
1 Tech
Me
21
​
Collapsible content
Ship it!
Open
5 Done
1 Tech
Me
22
​
Launch Coda 2.0
​
Open
5 Done
2 Business
Not Me
23
​
Taxes 2018
​
Open
5 Done
8 Personal
Not Me
There are no rows in this table
⁠
⁠
Add New Task
⁠
⁠

⁠
👉 Next up:
Triage by Category
⁠
⁠
⁠

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