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Shishir's To-Do List Philosophy
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Setup Tasks

Now set up your main Tasks table, and remember that less is more!
Decide which columns you want → Hint: Less is more! Less gardening.
Decide which columns you'd like to keep. Hint: try to keep this to a minimum. My set is:
Frog: Set a (single!) task to be the 🐸🐸🐸 task for the day - this should be highlighted and be handled first in the day
Task: The top level description - note that mine often feel like "projects" than tasks
Next Step: The smallest next step I can do to move that task forward
Future Steps: The rest of the steps that need to be done to complete the task
When: Maps to the above
Category: Maps to the above
Next Who: Maps to the
Decide which colors you want → Hint: Less is more! Glanceable Views.
I also set up a handful of to highlight:
The 🐸🐸🐸 task for the day should stand out as much as possible (dark green). If there is more than one, they both turn
.
Everything marked for
@1 Today [5/12]
and on My Plate has a light green background - these are the next most important to focus on today.
Everything on my plate has Green text while everything else has Grey text, and if it's due today, it's Bold.
If it's
@5 Done
, then it's crossed out and grey.
You can make those as fancy as you like, but keep in mind that the primary point is to be able to tell at a glance what's important right now vs not.

Tasks
6
Search
Frog?
Task
Next Step
Future Steps
When
Category
Next Who
1
🐸🐸🐸
Board Meeting Prep
Set agenda / assign owners
Hold prep meetings
1 Today [5/12]
0 General
Me
2
Publishing Launch
Publish a great doc
Publish 5 more!
1 Today [5/12]
1 Tech
Me
3
Create an awesome new to do list 😀
Review all the Coda To Do list templates
1 Today [5/12]
8 Personal
Me
4
Hire another product evangelist
New job description
Post job description
1 Today [5/12]
4 People
Not Me
5
Taxes 2019
Accountant's 1st pass
1 Today [5/12]
8 Personal
Not Me
6
Coach daughter's robot league team
Kids decide on new route plan for robot
Regional Championship: In 2 weeks!
1 Today [5/12]
8 Personal
Not Me
7
Bitcoin Startup
Figure out what an ICO is
Decide whether to invest in the ICO
2 This Week [5/15]
7 Advisorships
Me
8
Formula Language Feedback
Summarize user feedback on formulas
...
2 This Week [5/15]
1 Tech
Not Me
9
Packs Feedback
Collect feedback on which Packs to build next
...
2 This Week [5/15]
1 Tech
Not Me
10
New welcome email
Collect feedback on current welcome mail
2 This Week [5/15]
2 Business
Not Me
11
Gather charity items for donation
Extra clothes in basement
Kids toys
2 This Week [5/15]
8 Personal
Not Me
12
Community post
Write "pre-draft" of next community post
Revise in Week 3 of the month
3 This Month [May]
2 Business
Me
13
Coda Block Party
Write kickoff speech
3 This Month [May]
2 Business
Me
14
New employee onboarding approach
3 This Month [May]
4 People
Me
15
Monthly board email
3 This Month [May]
0 General
Not Me
16
Set Annual Budget
Schedule budget review meeting
Solicit budget requests
3 This Month [May]
3 G&A
Not Me
17
Self-driving stroller startup
Build prototype
3 This Month [May]
7 Advisorships
Not Me
18
Quarterly team offsite
4 Someday
3 G&A
Me
19
New office location
4 Someday
3 G&A
Me
20
Cover Images
Ship it!
5 Done
1 Tech
Me
21
Collapsible content
Ship it!
5 Done
1 Tech
Me
22
Launch Coda 2.0
5 Done
2 Business
Not Me
23
Taxes 2018
5 Done
8 Personal
Not Me
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