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Communications Management Plan

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Project Kickoff Meeting Announcement

XYZ Website Redesign
⁠
3/1/2021, 11:00 AM
⁠
PST (-8:00)
Location:
https://us04web.zoom.us/j/5672205353?pwd=VW1CVGRKWmk2aDQzNkhXZ2pySGVxQT09
⁠
⁠
Invitees
1
Role
Name
Organization/Department
1
Project Sponsor
Lisa Sellers
XYZ Company
2
Project Manager
Seagram Kern
ABC Company
3
Senior Developer
Jason Morris
ABC Company
4
Senior Web Designer
Scott Fassett
ABC Company
5
Web Designer
Helen Peters
ABC Company
6
Consulting Analyst
Cindy Lewis
ABC Company
7
Manager of XYZ Facilities
Tom Kane
XYZ Company
8
CFO
Roger Wilson
XYZ Company
9
XYZ Product Manager
Edward Speck
XYZ Company
10
XYZ Professional Services Manager
James Pulliam
XYZ Company
11
XYZ Warehouse Manager
Carol Donners
XYZ Company
There are no rows in this table
⁠
⁠

Introductions

Welcome
Intros/Icebreaker

Project Background

High-level overview
Historical context and insight into current pain points

Project Purpose

The big picture and long game
Mission statement; short, articulate, and inspiring
What makes this project a success, when is it over
Create Team Chatter

Scope

A short description and key features or functions, inclusions/exclusions, and any assumptions and constraints

Plan

Share built roadmap/project timeline
Define deliverables, resources, milestones
Create WBS

Roles

Define who does what within the team(s)
Set clear expectations

Collaboration

Decide how your team will work together to efficiently meet deadlines and milestones
Identify a central location to host project processes, document versions, notes, and feedback.
Communications and Meeting Plan

Questions

Time for questions

Next Steps

Each person should leave with an understanding of what comes next and what is needed to get started
⁠

Additional Information

Handouts

Project Background Visual

Decisions


Issues


Action Items for Follow-up


Invitees
Introductions
Project Background
Project Purpose
Scope
Plan
Roles
Collaboration
Questions
Next Steps
Additional Information
Handouts
Decisions
Issues
Action Items for Follow-up
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