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Workflow Descriptions

1. The Standard Path (SOP 1 and SOP 2 )

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2. The Flare-Up Path (SOP 3)

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Immediate Protection: If a student has a documented flare-up, their attendance requirement is automatically waived.

Integration: The student continues to follow SOPs 1 and 2 to ensure that academic adjustments are recorded.

Flexibility: The 14-day notice requirement for assessment formats is waived for flare-ups.

3. Record System & Review (The Loop Closure)

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Logging: After an assessment is completed, the lecturer and student provide brief feedback on the effectiveness of the adjustment.

Centralised Archiving: All records (IAPs, Declaration Forms, Attendance Waivers) are stored in a secure central database for legal compliance and auditing.

Review Cycle: At the end of each semester, the IEC reviews the data. If the adjustments were insufficient or the student's condition has changed, they loop back to SOP 1 to update the IAP.

Roles and Responsibilities

Student: Responsible for disclosure, timely submission of choice forms, and providing feedback on adjustment effectiveness.

IEC Office: Responsible for auditing documentation, issuing binding mandates, and managing the Central Support Database.

Lecturer: Responsible for logistical implementation and logging the outcome of adjustments in the record system.

Addendum (to be discussed)

SOP 4: Reducing Financial Burden

A student with IAP can apply for financial assistance and apply/automatically avoid/waive penalties related/due to the agreed medical/physological condition.

The lecturer/s that have to handle the students with IAP will be allowed to claim an additional hour or given an extra allowance since they have to do extra work.

SOP 5: Quality Assurance

Validates that "Alternative Formats" meet the same learning outcomes as traditional ones.

Manage Record as part of the quality procedure/ proof of UDL related to MQF 2.0, etc.

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