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Payments and payables

Invoice and Receipt Management

Dext

Last Updated:

5/3/2024 5:39:18 AM

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Update 13 Dec 2021

Major changes happening in this Coda document which will soon be retired

This page has been copied to the Handbook (Bookkeeping)

Process Aim

Our Aim is to recognise all business expenses in the

accounting software⁠

This process is all about good bookkeeping. It is key to recognising expenses in the accounts and keeping track of payments. It is also important for VAT record keeping.

How do we meet our Aim?

At Quantico we recommend all our clients use

Receipt Bank⁠

(Dext). This avoids the need to perform manual input of data in to the accounting system (usually Xero).

Check the following pages for guidance on:

Receipt Bank (Dext) set up

Receipt Bank Overview

Group matches:

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Invoice and Receipt Management

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Overview

Group

System logo

Description

Preference

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Invoice and Receipt Management

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Dext is an invoice management system

Our preferred system for invoice management.

Pros

Reads documents and transfers the information

Integrates with accounting software

Set up is easy

Processing of invoices is simple just forward or upload electronic invoices

Edit in the software to correct invoices

Run employee expenses

Highlights duplicates

Cons

The data translation occasionally has errors

Expenses system is poor

Pleo Bills - The new kid on the bloc

Pleo has been a widely used tool for expense management and has now branched in to Invoice management too

Pros

Reads document information

Integrates with accounting software

Easy set up - if you already have Pleo just add it on

Can set up approval levels in Pleo

Payments can be made directly from Pleo.

Cons

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