Content migration from monolith CMS to headless
Problem Brainstorming: 😇
We are moving from our current content management system to headless CMS. Headless is a new buzz in content industry and I have no clue. I have to find a way to make sure only quality content item goes to headless CMS. Migrating 2000 content items is not making sense to me. Managing this content item have always been a headache. Migration is a costly activity in terms of time and money. Also, I have huge content inventory so it’s really really difficult for me to figure out what is the content item I can use. To be truthful - I even do not know what kind of digital asset I have. It’s a wild wild west
Content management system migration to headless CMS Ensuring only quality content items are migrated Costly in terms of time and money Dealing with a vast content inventor Difficulty in identifying usable content items Lack of knowledge about the digital assets available Describing the situation as a "wild wild west”
Identify the problem 👩🏻💻
Ensuring only quality content items are migrated
Identify People & Digital Channels 🌈
Collect who all can help you in this problem. Identify the appropriate digital channel to perform your social research for latest updated trends.
Information Gathering 🌟
Summary of Call Snippet with Rosa
Current Cost Calculation
If I identify the ROT ( Redundant, Obsolete, and Trivial )content, I can bring down the cost if I clean it! 😎
Inventory: Create a detailed inventory of all our existing content assets, including webpages, blog posts, articles, videos, and social media posts.
Develop an automated content inventory system that efficiently scans and categorizes all existing content assets.
Outline the solution 🗓
My first step
Add a task, due date, and directly responsible individuals. Once you’re done, get the satisfaction of checking off boxes. Overdue tasks (in red) can always be rescheduled.
Email Announcement for Content Audit and Migration
I hope this email finds you well. As part of our ongoing efforts to improve our website content, we will be conducting a content audit in the coming weeks. This means that we will be reviewing all of our current content and making decisions about what to keep, update, or remove.
The goal of this audit is to ensure that our website content is up-to-date, relevant, and valuable to our users. As we work through this process, we will be looking for opportunities to improve our content strategy and make our website even better.
I urge each team member to actively participate in this content audit process, as your contributions will be instrumental in shaping our content strategy moving forward. We will provide training and resources to support you in conducting the audit effectively.We understand that this may cause some disruption and inconvenience, but we believe that it is necessary to achieve our goals. We appreciate your patience and understanding during this time.
If you have any questions or concerns, please don't hesitate to reach out to us. Thank you for your cooperation.
Set up reminders for the meeting to educate team about content audit
To schedule a reminder, you’re going to need a few things: the task, the person to do the reminding, and the date. When you’re ready, gently nudge your team by hitting the Send reminder button.
To save yourself a button click, set up an automation by clicking ⚙️ in the top right of your doc.
Record Reflection 🧘🏻♀️
Include your lessons learned, aspects you disliked during the process, challenges you encountered, and any improvements you identified throughout the process.