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June 2021

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WVTC Strat Plan

Schedule of Works of WVTC
Tender Title: PROVISON OF CONSULTANCY SERVICES: DEVELOPMENT OF A FIVE (5) YEAR INTERGRATED STRATEGIC BUSINESS PLAN (ISBP) AND PERFOMANCE MANAGEMENT SYSTEM
Procurement No: SC/RP/WVTC-01/2021
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Client Details

TEL:
FAX:
E-mail:

Bid box location
WVTC
TsuKhoe //Gowases Street
KHOMASDAL
WINDHOEK, NAMIBIA
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WVTC Bid Summary
Requirements
Description
Bid Self-Score
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Compliance Requirements
Bidder Eligibility (Certified By Police if copies)
Certified Copy of Company Registration Certificate
Original Valid Good Standing Tax Certificate
Original Valid Good Standing Social Security Certificate
Original Affirmative Action Compliance Certificate (Equity Employment Commissioner)
Complete and sign an undertaking on the part of the Bidder that the salaries and wages payable to its personnel in respect of this proposal are compliant to the relevant laws, wage.
List of the proposed personnel by specialty and the tasks that would be assigned to each personnel
Proposed methodology and work plan in response to the Request for Proposal

Submission Requirements
Two Separate Envelopes (a. Technical Proposal: One original and one copy b. Financial Proposal: One original)
The proposals should follow the form given in Annexure 2
No Electronic email
Submission deadline
Tender Validity
60 Days (The price must be inclusive of VAT)

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2
Evaluation and Award of Contract
The evaluation process comprises of three stages as listed below: · Stage 1: Preliminary Evaluation · Stage 2: Technical Evaluation · Stage 3: Financial Evaluation
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Stage 1: Preliminary Evaluation
Certified copy of Founding Statement or Company Registration Certificate. Identity documents and the Share Certificates
A valid original or certified copy of Good Standing Tax Certificate
A valid original or certified copy of Good Standing Social Security Certificate
Affirmative Action Compliance Certificate
Bid Submission Form (Signed, Stamped)
Bid Securing Declaration (Stamped)
Bid Self-Declaration Form
An undertaking on the part of the Bidder (Labour Act form)
Consultants who fully comply with Stage 1: Preliminary Evaluation, will be further evaluated technically in Stage 2.
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Stage 2: Technical Evaluation Criteria (80 points)
1. Qualification of key professional staff: 40
Team leader or key persons in the assignment must possess at least 25 years proven professional work of experience in Strategic Development and Performance Management System- 10 Points
At least 20 years proven professional work of experience in Human Resources Development- 5 Points
Key persons in the assignment must possess a lean six sigma Black Belt Certification. - 10 Points
Experience in undertaking Strategic and business planning of public enterprise or company -5 Points
Experience in organizational restructuring and change in management - 5 Points
Experience in successful Business Processes Re-engineering implementation - 5 Points

2. Understanding Terms of Reference: 15 Points
Adequate and Detailed proposed methodology: 5 Points
Understanding of the assignment based on the appropriateness of the work plan: 5 Points
Work plan includes a list of the proposed personnel and the tasks that would be assigned to each personnel: 5 Points

3. Relevant years of experience on projects of similar nature, size and complexity: 5 Points
1 years or less - 1 Point
2 years - 2 Points
3-5 years - 3 Points
6 years or more - 5 Points

4. Three (3) reference letters on similar works must be submitted: 5 Points
No reference - 0 Point
1 reference - 2 Points
2 reference - 3 Points
3 reference - 5 Points
5. Reference Letters: 15 Points
Reference Letters should be current (not older than 1 year), stipulating the nature of work undertaken. - 5 Points
Evidence of a Digital Performance Management System implemented in the past 1 year - 10 Points
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STAGE 3: Financial Evaluation
Only Bids that have passed the minimum technical score of 70% shall have their prices evaluated.

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Overall Weights
Total: 100 points
Technical Proposal: 80 points
Financial Proposal: 20 points
Proposals from bidders should score at least 50% for the Tech Pro before Fin Pro is evaluated.
Only the bidder scoring a total of 50% and highest on the overall assessment shall be considered for the assignment.
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Compulsory Requirements
Qualification and experience of the Consultants shall be considered as the paramount requirement
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Project Key Goals
This assignment aims to development a five-year ISBP to enable WVTC to execute its mandate effectively.
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Scope of Services
Strategic Plan Development
Facilitate the development of a 5 year Strategic Business Plan for WVTC
Assist Management in the Validation of the Strategic Plan, Strategic Themes, Objectives and Key Performance Indicators (KPIs) by analyzing the actual baseline against the target organizational goals
Conduct an assessment and scanning different organizational environmental factors that may affect the smooth attainment of the WVTC goals.
Develop models for Strategy execution outcomes such as Strategic Maps, Annual Business Plans/Workplans
Present the Draft Strategic Plan to WVTC management, board and relevant stakeholders through a validation workshop
Design the final Strategic Plan for Media Presentation and Publishing
Provide any other value added services

Business Processes Re-Engineering and Organizational Development
Assess all functional processes and document the current (as-is) processes
Conduct comparative analysis of the current (as-is) processes/standards and benchmark with other available global standards
Identify all key workflow related pain-points among staff in all functions.
Conduct a gap analysis in the organizational structure, functions, processes and systems
Design WVTC’s to-be business processes, clearly showing functional interfaces and seamless workflows, and ensure alignment to the Strategic Plan
Review current organizational structure, skills and job functions and provide recommendations
Provide business automation recommendations relevant to the execution of the Strategic Plan
Design and implement change management initiatives to allow smooth transition of Strategic Plan, To-be Processes and any other organization transformation initiatives.

Strategic Plan Implementation through a Digital Performance Management System
Develop a suitable strategic management systems for the institution.
Facilitate the development of a performance reward system and policy.
Facilitate the development of WVTC performance agreements for all organizational levels
Design, Develop and Implement a Digital Performance Management System for WVTC
Training and capacity building on Strategic Planning, Business Process Management, Performance Management and Corporate Management.

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Deliverables
Strategic Plan Development
An Inception report and final work schedule
Environmental Scan Report
Strategic Workshop
Draft Strategic Plan
Validation Workshop
Final Draft Strategic Plan

Business Processes Re-Engineering and Organizational Development
Gap Analysis Report
As-Is-Processes Report
To-Be-Process Report
Ideal Organizational Structure
End-to-End Change Management Plan
Automation Blueprint

Strategic Plan Implementation through a Digital Performance Management System
Rewards and performance policy
Performance Agreement templates
Performance Management System Requirements Document
Digital Performance Management System
Capacity Building Program
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Proposals
Full Technical proposal.
Form TECH-1
A brief description of the consultants’ organization and outline of recent experience of the consultant
comments and suggestions on the terms of reference including workable suggestions that could improve the quality/effectiveness of the assignment.
A description of the approach, methodology and work plan for performing the assignment covering the following subjects
Technical approach
Methodology
Work plan
Organization and Staffing Schedule
CV’s of the professional staff signed by the staff themselves or by an authorized representative
Technical proposal shall not include any financial information

Financial Proposal
The consultant ,may be subject to local taxes.
Financial Proposal should be prepared using the attached standard forms

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Experience of the Consultant
Team Lead:
Experience SOE Strategic and business planning
Team Members:
Master’s degree in development, Economics, statistics
Degree in finance or analytical-related filed
Financial management Experience
References

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Evaluation Criteria: Technical Proposal
1. Completeness, neatness, and logical flow of the proposal: 5

2. Qualification of key professional staff: 15
Experience in undertaking feasibility of public enterprise or company
Experience in organizational restructuring and change in management
SOE Strategic and business planning
(Certificate 50%; Diploma 70%; Degree & higher 90% masters degree- 100%)
3. Relevant years of experience on projects of similar nature, size and complexity: 15
1 years or less -
2 years -
3-5 years -
6 years or more

4. Three (3) reference letters on similar works must be submitted: 5
No reference - 0%
1 reference - 20%
2 reference - 60%
3 reference - 100%
0.5
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Supplementary information: Technical Proposal
Form TECH-1 Technical proposal submission
Form TECH -2 consultant organization & experience
Form TECH-3 Comments and suggestions on TOR
Form TECH-4 description of work approach
Form TECH-5 Team composition
Form TECH- 6 CV’s
Form TECH- 7 staffing schedule Form TECH- 8 work schedule

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Payment
Payment shall be based on the completion of the project.
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Insurance
The consultant will be responsible for taking out any appropriate insurance coverage
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Notes
Where sub-contractors are used in the proposal, it should be made clear, and the qualifications submitted must include those of the sub-contracted service providers so that it is clear throughout the project that the people doing the work are the same people that were included un the bid proposal
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COMPETENCY AND EXPERTISE REQUIREMENTS
Must demonstrate evidence of a Digital Performance Management System implemented in the past 1 year
Team leader or key persons in the assignment must possess at least 25 years proven professional work of experience in Strategic Development and Performance Management System
Should have executed Business Processes and Organizational Development projects whose outputs were a key input for organization-wide transformation
At least 20 years proven professional work of experience in Human Resources Development
Key persons in the assignment must possess a lean six sigma Black Belt Certification.
Bidders must provide a minimum of three (3) clients who may be contacted for references in connection with the scope of work.
These references should be current (not older than 1 year), stipulating the nature of work undertaken, the financial value of the services offered and where the work was executed.
WVTC reserves the right to undertake a full background check on all references submitted prior to awarding the contract.
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REFERENCES
Bidders must provide a minimum of three (3) clients who may be contacted for references in connection with the scope of work.
These references should be current (not older than 1 year), stipulating the nature of work undertaken, the financial value of the services offered and where the work was executed
WVTC reserves the right to undertake a full background check on all references submitted prior to awarding the contract.
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Team
Business Development and Strategic Plan
Anna Kawana - Financial & Corporate Governance
Abisai Ndeunjema - Business Analysis, Strategic Advisory, Financial Modelling
Johannes Shivute - Financial Accounting
Nathanael Areseb - Policy Analysis
Ipupa Kasheeta - Master’s in Business Leadership, Bachelor of Business Administration: Human Resources Management, Certificate in Change and Organizational Development
Setson Shifidi

Performance Management System & Change Management
Boniface Mutumba - PMS
Shelley Mulenamaswe - Change Management Agent
Lisa Matomola - Organisational Design and Performance Management
Mike Munya

Business Processes
Mornay Vivier
Andrew Greef
Lamanguluka Henock
Levy Hamukoto
Johannes Haidula
Pombili Nekuta
Hannelie Eksteen
Moreblessing Maisva : B. Com Information Technology Management/ Degree in BPM

Technology Solutions
ICT Strength
Jan Coetzee

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