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June 2021

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Nampower IT Strategy

Tender Title: CONSULTATION SERVICES TO FACILITATE THE DEVELOPMENT OF AN IT STRATEGY ALIGNED TO NAMPOWER'S ISBP (INTEGRATED STRATEGIC BUSINESS PLAN)
Procurement No: SC/RP/NPWR-15/2021
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Client Details
Procurement Management Unit
Namibia Power Corporation (Pty) Ltd
TEL: +264 61 205 4111
FAX: +264 61 232 805
E-mail: bidclarifications@nampower.com.na

Bid box location
Entrance foyer
NamPower Center
15 Luther Street
WINDHOEK, NAMIBIA
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Nampower IT Strat Summary
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Requirements
Description
Bid Self-Score
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Mandatory Requirements
Bidder Eligibility (Certified By Police if copies)
Certified Copy of Company Registration Certificate
Original Valid Good Standing Tax Certificate
Original Valid Good Standing Social Security Certificate
Original Affirmative Action Compliance Certificate (Equity Employment Commissioner)
List of the proposed personnel by specialty and the tasks that would be assigned to each personnel
Proposed methodology and work plan in response to the Request for Proposal
Complete and sign the Bid Securing Declaration Form NP.F-2 and include the form in the Technical Proposal envelope
Formulate your Financial Proposal by completing Form NP.F-6. Please note that currency is Namibia Dollars. Form NP.F-6 shall be included in the Financial Proposal envelope.
Complete and sign the self-declaration of the conditions of non-eligibility. Use Form NP.F-7.
Complete and sign an undertaking on the part of the Bidder that the salaries and wages payable to its personnel in respect of this proposal are compliant to the relevant laws, wage determinations, and Award, where applicable and that it will abide to sub-clause 6.2 of the General Conditions of Contract if it is awarded the Contract or part thereof Form NP.F-8.

Submission Requirements
Two Separate Envelopes (a. Technical Proposal b. Financial Proposal)
Technical Proposal:
marked “Technical Proposal”
marked with Bid Number “RFP No: SC/RP/NPWR-15/2021”
Titled “Consultation Services to facilitate the development of an IT Strategy aligned to NamPower's ISBP (Integrated Strategic Business Plan)”
Financial Proposal
marked “Technical Proposal”
marked with Bid Number “RFP No: SC/RP/NPWR-15/2021”
Titled “Consultation Services to facilitate the development of an IT Strategy aligned to NamPower's ISBP (Integrated Strategic Business Plan)”
Please make sure that your Financial proposal (Form NP.F-6) is properly sealed
Bidders must note that if technical and financial proposals are packaged in one document, it will warrant automatic disqualification.
Bidders Information Sheet
Articles of Incorporation or Registration of firm
In case of JV, letter of intent to form JV or JV agreement
Documents establishing legal and financial autonomy and compliance with commercial law
The proposals should follow the form given in Annexure 2
No Electronic email
Submission deadline -25 June 2021, 11am (Ground Floor: bid box)
Contract Duration
3 Months
Proposal Validity
6 Months from 25th June 2021
4. Commencement date of Contract
The successful bidder will be expected to commence work within 60 days after the closing date (25 June 2021) of this RFP.
Invitation Acknowledgement
Due date not specified
Respond via email
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Technical Proposal
The Consultant shall submit the CV’s detailing the qualification and experience of all team members.
Certified copies of qualifications shall be attached for Consultant’s team leader and team members.
Use Form NP.F-4 and include form in the Technical envelope.
An outline of recent experience on assignments / projects of similar nature executed in the last five years. Use Form NP.F-5 and include form in the Technical envelope.
A description of the way/manner the consultant plans to execute the work.
In the event a Joint Venture submits a proposal, the identification of the leading consultant.
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Project Background
NamPower was established in terms of the Companies Act and mandated to provide cost effective, reliable supply of energy through generation, transmission, and energy trading. To archive these goals, NamPower needs an effective and reliable IT division with a formal and approved strategy. An IT Strategy is a comprehensive plan that outlines how Information Technology will support business strategy over a set of periods. A robust, coherent, and proactive IT Strategy means that NamPower can harness the power of IT, leverage the synergies between business processes, and capitalize on the efficiencies of the economies of scale. With the recent development of NamPower's Integrated Strategic Business Plan (ISPB), it is extremely important that IT division comes up with a strategy that best supports the organizational goals and objectives. The last IT strategic document came to an end in 2015, hence the company wishes to engage the services of an experienced consultancy company to facilitate the development of an IT Strategy aligned to the 2020 - 2025 NamPower's Integrated Strategic Business Plan (ISPB).
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Eligibility
Bidders should submit a statement on past and present declaration of ineligibility, if any, by any local/international agency or any termination of contract for unsuccessful completion of assignment, giving adequate details to enable a fair assessment.
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Evaluation and Award of Contract
The evaluation process comprises of three stages as listed below: · Stage 1: Preliminary Evaluation · Stage 2: Technical Evaluation · Stage 3: Financial Evaluation
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Stage 1: Preliminary Evaluation
Certified copy of Founding Statement or Company Registration Certificate. Identity documents and the Share Certificates
A valid original or certified copy of Good Standing Tax Certificate
A valid original or certified copy of Good Standing Social Security Certificate
Authentic / original letter from a commercial bank indicating company’s Credit Bank rating
Delivered three (3) IT Strategy projects to similar size organizations in Namibia/SADC within the last ten (10) years
References letters or completion certificate indicating the scope of work done, when it was done and the contact person
Affirmative Action Compliance Certificate
Bid Submission Form Form NP.F-1
Bid Securing Declaration Form NP.F-2
Bid Self-Declaration Form Form NP.F-7
An undertaking on the part of the Bidder (Labour Act form) Form NP.F-8
Consultants who fully comply with Stage 1: Preliminary Evaluation, will be further evaluated technically in Stage 2.
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Stage 2: Technical Evaluation Criteria (70 points)
Bidders are required to obtain a minimum score of 70% (i.e. 70 points) in order to be considered technically compliant.
Bidder's Experience (provide evidence (reference letter, completion certificate)): 20 Points
4 or more IT Strategy or Corporate Strategy assignments in the last 5 years: 20 Points
2-3 IT Strategy or Corporate Strategy assignments in the last 5 years: 10 Points
1 IT Strategy or Corporate Strategy assignment in the last 5 years: 5 Points
No similar assignments in the last 5 years: 0 Points

Understanding Terms of Reference: 40 Points
Adequate and Detailed proposed methodology: 20 Points
Understanding of the assignment based on the appropriateness of the work plan: 10 Points
Work plan includes a list of the proposed personnel and the tasks that would be assigned to each personnel: 10 Points

Competencies and capacity of key personnel (provide evidence (certified copies)): 10 Points
Team leader should have a master's degree in Information Technology or master's degree in Business Administration: 10 Points

Team members with any ITIL Certifications (provide evidence (certified copies)): 10 Points
3 or more team members: 10 Points
1-2 certified members: 5 Points
No certified members: 0 Points

Team members with any COBIT Certifications (provide evidence (certified copies)): 10 Points
3 or more team members: 10 Points
1-2 certified members: 5 Points
No certified members: 0 Points

Team members with any ISACA Certifications (provide evidence (certified copies)): 10 Points
3 or more team members: 10 Points
1-2 certified members: 5 Points
No certified members: 0 Points


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STAGE 3: Financial Evaluation
Only Bids that have passed the minimum technical score of 70% shall have their prices evaluated. The lowest Price from the technically compliant Bids will be recommended for award.

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Scope of Services
The scope of work to be carried out by the successful consultant includes the following activities:
a) To facilitate the review of the IT strategy that covers its vision, mission, goals, and core values.
b) Alignment of IT strategy to NamPower's ISBP
c) Analysis of Security and Governance requirements
d) An outline of the current and future IT projects and initiatives with timelines and milestones.
e) A catalog of existing enterprise architecture; IT capabilities and capacity.
f) A SWOT (Strength, Weaknesses, opportunities, and Threats) analysis of the IT division.
g) An analysis of internal and external forces that shape up current technology requirements and innovations (forces expected to shape up IT, e.g. Cloud Computing).
h) Current IT budget and spending forecasts
i) Provide a detailed IT strategic plan document
j) Human Capital requirements to support the IT strategy

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Facilities to be provided by NamPower
NamPower will be responsible for the provision of all the relevant documentation which might be required during this process as well as arrangements for workshop venues, and all costs associated to internal arrangements.
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Deliverables
An IT Strategy document aligned to NamPower's ISBP
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Payment
Payments will be done on a monthly basis based on milestones completed and within 30 calendar days from the day an invoice is received by the Client. Payments will be made in Namibia dollars only.
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