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October 2021

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NAMDIA

Tender Title: DESIGNING OF AN ONLINE TRADING PLATFORM

Procurement No: NCS/ONB/NAMDIA/01-2021

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Client Details
MR K Hamutenya
email: procurement@namdia.com
Bid box location
CNR OF SAM NUJOMA DRIVE AND DR KWAME NKURUMAH AVE,
KLEIN WINDHOEK.

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Due
15 OCTOBER 2021 AT 11H00
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Issued on:
NamDia 2
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Requirements
Description
Bid Self-Score
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Compliance Requirements
Bidder Eligibility (Certified By Police if copies)
Certified Copy of Company Registration Certificate
Original Valid Good Standing Tax Certificate
Original Valid Good Standing Social Security Certificate
Copy Affirmative Action Compliance Certificate (Equity Employment Commissioner)
Bid Securing Declaration (Signed and Stamped)
Written Undertaking in terms of section 138 (Signed and Stamped)
Company Profile
Power of Attorney

Submission Requirements
The number of copies of the Bid to be completed and returned shall be 2 copies
No Electronic email
Submission deadline
Contract Duration
Proposal Validity: 30 Days
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Overall Weights
Total: 100
Technical Proposal: 80 points
Financial Proposal: 20 points Only the bidder scoring a total of 80% and highest on the overall assessment shall be considered for the assignment.
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Scope and Applicability
The purpose of this assignment is to appoint a suitable and experienced service provider with requisite capacity and expertise to create an online trading platform
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Deliverables
Access to high resolution professional-grade pictures of the parcels as well as in-depth information on the breakdown of the composition of each parcel.
Remote viewing of the diamonds with confidence.
Ability to allow for competitive bidding process.
Ability to allow for automated appointment and results.
Ability to integrate with other solutions.
High security features, with encrypted authorized access and ensuring clients privacy.
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Project Key Goals/ Objesctive
The purpose of this assignment is to acquire a system that should meet the following requirements
The clients shall have access to high resolution professional-grade pictures of the parcels as well as in-depth information on the breakdown of the composition of each parcel.
The platform should allow clients to be able to view the diamonds with confidence in the information provided to them.
The system should allow for future bidding process, when NAMDIA introduces the competitive bidding process.
The platform should be able to allow for automated appointment and results.
High security features, with encrypted authorized access and ensuring clients privacy.

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Online, E-Commerce, Portal, Online shop Trading Platform
Core Website Pages, Features and Components
Clean, modern and responsive layout and design
Secure encrypted user login and registration
Encrypted user data storage and retrieval
Advanced Product Search Component
Responsive Product Gallery Page
Single Product Info Page with image zoom feature and 360 image view option
Product Bidding System
Automated Chat bot for Support, FAQ, Feedback etc.
Google Analytics for tracking purposes
Social Media (plugins and feeds from social media platforms) if needed
Online Payment option (to be discussed)
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Web Technologies
HTML 5 (Standard Markup Language for web Pages)
PHP 7 and higher (Server-side programming language)
JQUERY and AJAX (Client-side programming language)
CSS (Describes the style of HTML document)
MySQL (Database management system)
phpMyAdmin (Database user interface)
Structured Data: (SEO management)
Twilio messaging system for automated chat bots
Google Analytics and Tag Management: Website Tracking
Redis Engine for secure sessions and caching (Faster page loads)
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Hosting
Amazon Elastic Compute Cloud (Amazon EC2) is a web service that provides secure,
resizable compute capacity in the cloud. It is designed to make web-scale cloud computing
easier for developers. Amazon EC2’s simple web service interface allows you to obtain and
configure capacity with minimal friction.
AWS secure cloud hosting with S3 cloud storage.
Email hosting and support
Flexible AWS instance load balancer
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Phase 1: Website Strategy Discussion Timeline
Key Discussion points:
Establish a clear vision of clients’ needs
Discuss look and feel and design elements
Discuss site map and website structure
Discuss website content (Texts, Documents, Images and Videos etc.)
Establish domain and web host providers.
Discuss web and domain hosting environments and requirements
Establish project timelines and deadlines
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Phase 2: Website Frontend Layout & Design Stage
Key Stages:
Establish the mood and overall feel of the website
Design website structure and layout (Responsive layout for all devices)
Design a template for each featured page type
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Phase 3: Website Frontend Development
Develop each page according to their featured design structure and project specs
Implement all components, plugins and feeds accordingly
Test site responsiveness, browser compatibility and speed
Implement SEO (Search engine optimization)
Debug and testing stage
Client / Developer Feedback loop
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Phase 4: CMS Development and Implementation
Key Stages:
Design a database table structure for each CMS component
Develop each component, test and plug into website
Test site responsiveness, browser compatibility and speed
Debug and testing stage
Client / Developer Feedback loop
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Phase 5 Content Upload:
Key Stages:
Sign off all content
Schedule dates for CMS training
Train and upload initial content with client
Client / Developer Feedback loop
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Phase 6:
Sign off and go live
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Project Duration
shall accomplish the assignment within 6 consulting days.
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Notification period to Bidders
30 days After closing date
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Experience of the Consultant
Bachelor of Computer Science
Bachelor of Computer Science Honours
Bachelor Computer Science Honours: Software Development
Or Equivalent International Industry Certifications
ICT Governance and Policies
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Evaluation Criteria: Technical Proposal
The consultant is expected to submit an updated CV
The consultant is expected to submit a financial proposal, which should include the following:
Total fee for the consultancy additional expenses foreseen for the entire assignment (if applicable)
VAT (if applicable) should be quoted separately
proposals must indicate availability of the consultant(s) as per required timeline
The proposals will be evaluated according to the qualifications and requirements, as stated in the TOR, as well as regarding the total project cost
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Supplementary information: Technical Proposal
A complete Curriculum Vitae (CV), certified qualifications and other documentation in support of the CV;
Proof of technical knowledge or qualifications or experience of staff that will carry out the work as specified in the deliverables; and
A profile of the company/consultancy firm/ consortium;
Proof of registration with Business & Intellectual Property Authority of Namibia (BIPA);
Affirmative Action Compliance Certificate or confirmation of Non-relevant Employer;
Good standing certificates (Ministry of Finance and Social Security Commission).
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Team
Anna Kawana Abisai Ndeunjema
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