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Tender Title: Development and Implementation of a Web-based Performance Management System (PMS) for NAMCOR

Procurement No: NCS/RFQ/NC – 77/2021

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Client Details

Bid box location

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Due
15 October 2021
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Issued on: October 2021
NAMCOR
Requirements
Description
Bid Self-Score
Start date
End date
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Compliance Requirements
Bidder Eligibility (Certified By Police if copies)
Certified Copy of Company Registration Certificate
Original Valid Good Standing Tax Certificate
Original Valid Good Standing Social Security Certificate
Copy Affirmative Action Compliance Certificate (Equity Employment Commissioner)
Bid Securing Declaration (Signed and Stamped)
Written Undertaking in terms of section 138 (Signed and Stamped)
Company Profile
Power of Attorney

Submission Requirements
Consultant must submit the original and 2 copies of the Technical Proposal, and the original of the Financial Proposal
No Electronic email
Submission deadline
Contract Duration
Proposal Validity: 60 Days
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Overall Weights
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Notes
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Compulsory Requirements
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Project Key Goals/ Objesctive
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Financial Proposal
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Outer Envelope
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The Client will provide the following inputs and facilities:
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Project Duration
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Scope of Services
The system must be online & web based The system should be able to link organization employees performance agreement initiatives and KPIs to the strategic plan objectives The system should allow for different levels of organization structures such as business unit, departments, divisions, etc. The system should allow employees to be added to the organization structures (business units, departments, etc.) The system should allow for strategic objectives to be grouped into themes The system should allow for multiple KPIs per an objective. KPIs should have baseline and targets The system should allow the strategic plan to be rolled out to employees at all level The system should have capabilities for compilation of employees performance agreements including online acceptance thereof The system should allow for employees performance reviews quarterly or bi-annually The system should have functionality that allow for the establishment of a performance rating scale The system must have dashboard and reporting capabilities The system should be able to be customized and have new features added
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Notification period to Bidders
30 days After closing date
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Deliverables
1. Provide system documentations including users’ manual 2. Provide users training on using the system 3. Provide 12 months users, technical and maintenance support
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Experience of the Consultant
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Evaluation Criteria: Technical Proposal
Two (2) or more local references in implementing PMS 15
One or more local certified personal in a PMS framework (example Balanced Scorecard, etc.) 10
Documentation evidence showing that the PMS system link performance management with Strategic Plan 10
Documentation evidence showing that the PMS system allows for grouping the strategic objectives into themes 10
Documentation evidence showing that the PMS system allows for multiple KPIs per strategic objective/initiative 10
Documentation evidence showing that the PMS system allows for the setting of performance rating score10
Documentation evidence showing that the PMS system allow for quarterly or bi-annual review 10
Detailed project plan which indicates the phases of the consultancy project, timing, key deliverables, and milestones 10
Users and system support approaches 10
Overview of the stakeholders engagement strategy 5
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Supplementary information: Technical Proposal
A complete Curriculum Vitae (CV), certified qualifications and other documentation in support of the CV;
Proof of technical knowledge or qualifications or experience of staff that will carry out the work as specified in the deliverables; and
A profile of the company/consultancy firm/ consortium;
Proof of registration with Business & Intellectual Property Authority of Namibia (BIPA);
Affirmative Action Compliance Certificate or confirmation of Non-relevant Employer;
Good standing certificates (Ministry of Finance and Social Security Commission).
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Curricula vitae (CVs) of the experts designated for the project. The CVs are to be in tabular
form and should cover the following points in the given order:
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Team
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