Chapter: 04. Word Processor Mail Merge
Section A: Multiple Choice Questions (Tick the correct option)
What is the main purpose of the Mail Merge feature in Microsoft Word?
a. To draw pictures
b. To create personalized letters for many people
c. To do calculations like in a spreadsheet
d. To browse the internet Which tab in Microsoft Word contains all the Mail Merge commands?
a. Home
b. Insert
c. Mailings
d. Review Which command helps you add the recipient’s full address block to your letter?
a. Greeting Line
b. Insert Merge Field
c. Address Block
d. Highlight Merge Fields Which component of Mail Merge holds the unique information about each person, like their name and address?
a. Main Document
b. Merged Document
c. Data Source
d. Template Document When you want to create a new list of recipients from scratch, which option do you select?
a. Use an Existing List
b. Choose from Outlook Contacts
c. Type a New List
d. Select All Recipients Section B: Fill in the Blanks
The _ _ _ _ _ _ _ _ _ _ _ _ _ _ feature helps save a lot of time and effort when sending out many letters. The common text of a letter that is sent to everyone is part of the _ _ _ _ _ _ _ _ _ _ _ _ _ _. By default, a Mail Merge data source file is saved in the _ _ _ _ _ _ _ _ _ _ _ _ _ _ folder on your computer. To add a greeting like “Dear [Name],” to your letter, you use the _ _ _ _ _ _ _ _ _ _ _ _ _ _ command. The _ _ _ _ _ _ _ _ _ _ _ _ _ _ is the final document created after combining the main letter with all the recipient details. Section C: True or False (Write ‘T’ for True and ‘F’ for False)
Mail Merge is only useful if you want to send a letter to just one person. You should type the names and addresses of recipients directly into the main letter when setting up Mail Merge. The Data Source is a separate file that contains all the information about the recipients. You cannot see what the individual merged letters will look like before printing them. The “Print Documents” option under “Finish & Merge” creates a new document that you can edit. Section D: Short Answer Questions (Answer in one to two sentences)
What are the three main components required for Mail Merge to work? What is the first step you should do when starting to create a Mail Merge document for invitations? What is the purpose of the “Preview Results” command in Mail Merge? Section E: Diagram-Based Question
Look at the image description below, which illustrates the Mail Merge process. In your own words, explain how the three main components interact to produce the final outcome.
Section F: Long Answer Question (Answer in 2-4 sentences)
List and explain any four advantages of using the Mail Merge feature in Microsoft Word.
Section G: Application-Based Question
Your school needs to send out personalized progress reports to 200 parents. Each report needs to have the parent’s name, child’s name, and specific grades. Which Word feature should the school use to efficiently create and print these reports, and why is it the best choice for this task?
Practice Paper
