Key Terms

Prepared by: learnloophq@gmail.com

Last edited 10 days ago by Learn LoopHQ.

Chapter: 04. Word Processor Mail Merge

⁠

Mail Merge: A feature in Word used to create personalised letters to be sent to many people, saving a lot of time and effort.

Main Document: A document that contains the text of the letter which is to be sent to the recipients.

Data Source: A separate file that contains all the information about the recipients of the letter.

Merged Document: The final document created by merging the Main Document and Data Source, containing a list of letters with text and details about a person.

Start Mail Merge command: A command in the Mailings tab’s Start Mail Merge group, used to initiate the mail merge process and select the type of document being created (e.g., Letters).

Select Recipients command: A command in the Mailings tab’s Start Mail Merge group, used to choose or create the list of people who will receive the merged documents.

Type a New List option: An option under the Select Recipients command that allows the user to manually enter recipient details to create a new address list.

New Address List dialog box: The window that appears when creating a new recipient list, where users input details like names, addresses, and other information for each recipient.

Save Address List dialog box: The window that appears after entering recipient details, prompting the user to save the newly created data source file.

Address Block command: A command in the Mailings tab’s Write & Insert Fields group, used to insert a formatted block containing the recipient’s address into the main document.

Greeting Line command: A command in the Mailings tab’s Write & Insert Fields group, used to add a personalized greeting (e.g., “Dear [Name],”) for the addressee into the main document.

Insert Merge Field command: A command in the Mailings tab’s Write & Insert Fields group, allowing users to insert individual placeholders (tags) for specific data fields (like First Name) from the Data Source into the letter.

Preview Results command: A command in the Mailings tab’s Preview Results group, used to display how the merged letters will look by replacing the merge field tags with actual data from the Data Source.

Finish & Merge command: A command in the Mailings tab’s Finish group, used to complete the mail merge process by allowing users to print the merged documents or edit them individually.

Print Documents option: An option under the Finish & Merge command that sends all the merged letters directly to a printer.

Edit Individual Documents option: An option under the Finish & Merge command that creates a new Word document containing all the merged letters, each on a separate page, allowing for final edits before printing.

Want to print your doc?
This is not the way.

Try clicking the ⋯ next to your doc name or using a keyboard shortcut (

CtrlP

) instead.