Chapter: 02. File Management Organisation Of Data
Section A (Objective)
A. Tick (✓) the correct option.
The file format of the Word file is … is used to replace only a single character while searching. Sort by … option arranges files alphabetically. … helps the operating system to recognise different types of files. … command is used to move data from one drive to another. B. Write ‘T’ for true and ‘F’ for false.
We cannot open multiple application windows side by side. The .mp3 is a file extension of an audio file. We cannot sort files and folders on the basis of their type. We can search for a file that we have not saved yet by using the question mark symbol. JPEG stands for Joint Photographic Experts Group. C. Fill in the blanks using the words given below:
The format of a file can be identified through the extension of the file. The arrangement of files as per the name, size and type is called sorting. .pptx is the extension of the presentation in PowerPoint. The hard disk of a computer is divided into smaller parts called partitions. The asterisk symbol allows us to search a file on a computer, having any number of characters. Section B (Subjective)
A. Short answer type questions.
How is data arranged on a computer? Data on a computer is arranged in the form of files or folders. What is the use of sorting? Sorting is used to arrange files and folders on the computer in different ways (by type, size, name, or date of creation/modification) to help organize data and make it easier to find. Give examples of any two file extensions. .docx (for Word documents) .xlsx (for Excel spreadsheets) .pptx (for PowerPoint presentations) List the wildcard used for searching file. Which option is used to display multiple applications on the screen simultaneously in Windows? “Show windows side by side” (found by right-clicking on the empty area of the Taskbar). B. Long answer type questions.
What is the difference between Asterisk and Question mark while searching for a file or folder? The asterisk (*) is a wildcard character used to represent a string of characters (one or more). For example, comp* searches for files or folders beginning with ‘comp’ followed by any number of characters. The question mark (?) is a wildcard character used to represent a single character or symbol. For example, C?M searches for file or folder names that have three characters, where the first is ‘C’ and the third is ‘M’. What is File Explorer? What is the use of it? File Explorer is a tool in Windows that helps users organize and manage files and folders on their computer. Its use is to provide a graphical interface for tasks like browsing, creating, deleting, copying, moving, and searching for files and folders. Write the steps to sort files and folders by their size. Browse to the location where you want to sort the files and folders. Click on the Sort by command under the Current view group of the View tab. A drop-down menu appears. Select the Size option from the drop-down menu. The files and folders will then be arranged as per their size. What is the meaning of using multiple applications at the same time? Using multiple applications at the same time means having more than one software program or file open and active simultaneously on the computer. This allows users to perform different tasks concurrently, such as writing a document while browsing the internet or listening to music. Differentiate between copying and moving a file from folder A to folder B. Copying a file from folder A to folder B means that the original file in folder A remains unchanged, and an exact duplicate of that file is created and placed into folder B. So, the file will exist in both the original and new locations. Moving a file from folder A to folder B means that the original file is removed from folder A and is transferred to folder B. After the move, the file will only exist in the new location (folder B) and no longer in folder A. C. Application-based questions.
Aayat has saved one text document and one presentation with the same name. How can she identify the two files correctly? Aayat can identify the two files correctly by looking at their file extensions. The text document will likely have a .docx (or .txt) extension, while the presentation will have a .pptx extension. Arjun has a folder on his computer with many files named with different letters and numbers. He wants to quickly find his homework files which all start with “HW.” Can you help Arjun organise his files in alphabetical order? To quickly find his homework files that start with “HW,” Arjun can use the search feature in File Explorer by typing HW* in the search box. To organize his files in alphabetical order, Arjun should: Go to the folder containing the files. Click on the Sort by command under the Current view group of the View tab. Select the Name option from the drop-down menu. Higher Order Thinking Skills (HOTS)
Critical Thinking
How will you use wildcards for searching a file that starts with ‘k’ and ends with ‘d’? You would use the asterisk wildcard: k*d. This tells the search function to find any file name that begins with ‘k’, contains any number of characters in between, and ends with ‘d’. Why file formats are important? Explain using two points. Software Compatibility: File formats help the operating system and other applications understand what type of data a file contains (e.g., text, image, video). This allows the computer to open the file with the correct software that can interpret and display its content properly. Data Structure and Integrity: The file format defines the specific structure and encoding of the data within the file. Without a defined format, the computer would not know how to correctly read, process, or render the raw bits and bytes into meaningful information (like a readable document, a playable video, or a viewable image), which could lead to file corruption or incorrect display. Crack The Code
The six terms related to file management in the grid are:
FUN in LAB
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Teacher’s Corner
These are discussion and explanation prompts for teachers to guide classroom activities.
Answers to textbook exercises