Answer in one line

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Chapter: 02. File Management Organisation Of Data

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Answer in one line

What is the primary function of a folder on a computer?

The primary function of a folder is to group and save files that belong to the same category, helping to organize data.

What is a drive in the context of a computer’s storage?

A drive is a storage box inside the computer, usually a partition of the hard disk, where all files and folders are kept.

Name two common storage devices used to store data besides the hard disk.

Two common storage devices are CDs and pen drives.

When copying a file, what happens to the original file?

When copying a file, the original file remains at its initial location, and a duplicate is created in the new location.

What is the key difference in effect between moving and copying a file?

When moving a file, the original is removed from its location and placed in the new one, whereas when copying, the original remains and a duplicate is made.

How do you initiate the process of safely removing a pen drive from a computer?

You initiate it by clicking on the arrow button in the Notification Area on the Taskbar and then selecting the Safely Remove Hardware icon.

What does sorting by ‘Type’ do to files and folders?

Sorting by ‘Type’ arranges files and folders according to their specific file format or category, grouping similar types together.

In what situations can you use the search box in File Explorer to find files?

You can use the search box if you remember the complete or partial file/folder name, the date of last modification, or the file extension.

Explain what the search term comp*.xlsx would search for.

The search term comp*.xlsx would search for all Microsoft Excel files (.xlsx) whose names begin with the characters ‘comp’ followed by any string of other characters.

Give an example of how the question mark (?) wildcard can be used.

The question mark (?) wildcard can be used as in C?M to search for files or folders with three characters, where the first is ‘C’ and the third is ‘M’, such as “CAM” or “C2M”.

What does it mean to use multiple applications on a computer?

Using multiple applications means working with or having several different software programs open simultaneously, allowing for multitasking.

What is the purpose of a file extension?

The purpose of a file extension is to identify the type or format of a file, which helps the operating system recognize and open the file with the appropriate software.

What type of content is typically stored in an MP4 file?

An MP4 file is typically used to store multimedia content, including audio, video, movies, and still images.

Which file format is commonly used for presentations created in Microsoft PowerPoint?

The .pptx file format is commonly used for presentations created in Microsoft PowerPoint.

How are tables stored in an XLSX file?

Tables in an XLSX file are stored in the form of rows and columns, along with other elements like images, charts, pictures, and formulas.

Where is the hard disk of a computer typically found?

The hard disk of a computer is typically found inside the CPU box.

Besides the Copy and Paste commands, what are two other ways to copy or move files using the File Explorer?

Two other ways are using the ‘Copy to’ or ‘Move to’ commands from the Organize group of the Home tab, or by right-clicking on the file/folder and using the shortcut menu.

How does the process of moving files from a pen drive to a computer differ from copying them?

To move files from a pen drive, you use the ‘Cut’ command instead of ‘Copy’; otherwise, the steps to paste and remove the pen drive safely remain the same.

What is another method to sort files and folders besides using the ‘Sort by’ command in the View tab?

Another method to sort files and folders is by right-clicking in the folder window and selecting the preferred sorting option from the shortcut menu’s ‘Sort by’ submenu.

What type of files does the JPEG format store?

The JPEG format stores image files.

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