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Project Closeout Template
Step-by-Step Guide to Writing a Project Closeout [+Template]
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[TEMPLATE] Your Project

Document Preparer:
@Adam Davis
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Last edit date:
3/1/2024
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Project Closeout Approval

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Add Approver
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Clear sample data
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2
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out of
4
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people have approved this project closeout report.
Name
Role
Approve
Approval Status
1
Lola Tseudonym
Project Sponsor
Approve
Not Approved
2
Buck Dubois
Project Manager
Remove Approval
Approved
3
Lawrence Fitzgerald
Designer
Remove Approval
Approved
4
Mary Jones
Engineer
Approve
Not Approved
There are no rows in this table
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Final Project Summary

We were able to finish the completion of 25 houses in the subdivision, but some still require touch ups. The original offering plan involved creating 20 houses but during the project, the Project Sponsor decided to add an additional 5 houses to the plan. We were able to build more than expected, but it came at a cost. Quality on the houses suffered a bit.

Deliverables & Costs

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Add Deliverable
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Clear sample data
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Planned Deliverable
Actual Deliverable
Owner
Associated Milestones
Summary
1
Build 20 houses
Built 25 houses
Maria Marquis
Get construction permit
Get lumber and bricks shipped
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2
Get plumbing for all houses
Plumbing completed but some new issues
Lola Tseudonym
Plumber contractor selected
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3
Sell 10 houses
Only sold 5 houses
Alan Chowansky
Get listing agents to market properties
Set up model home
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There are no rows in this table
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Milestones & Costs

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Add Milestone
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Clear sample data
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Owner
Planned Milestones
Actual Milestones
Budgeted Cost
Actual Cost
Explanation of Variance
1
Buck Dubois
Get construction permit
Construction permit achieved
$5,000
$6,000
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2
Lawrence Fitzgerald
Get lumber and bricks shipped
Half of lumber was stuck in shipping
$10,000
$12,000
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3
Mary Jones
Plumber contractor selected
Narrowed down list of contractors
$50,000
$45,000
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4
Lola Tseudonym
Get listing agents to market properties
Marketing plan created but not much traction
$20,000
$15,000
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5
Joel Davis
Set up model home
Model home half finished
$35,000
$40,000
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There are no rows in this table
$120,000
Sum
$118,000
Sum
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Lessons Learned & Recommendations

Budget more time for getting a listing agency on board
Plumbing contractors should have full project plans before starting work
Weather needs to be factored into building schedule


Project Closeout Approval
Final Project Summary
Deliverables & Costs
Milestones & Costs
Lessons Learned & Recommendations
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