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Noke Van Co. Onsite Implementation Proposal

Overview

Product

Arda is a flexible, low-touch, and powerful inventory and order management system that allows customers to reduce the time they spend on ordering and managing inventory by up to 90% while avoiding the heavy compliance and configuration burdens of ERP software.

Onsite Implementation Goals

Our goal is implement a complete digital system that accounts for all of your inventory and order management workflows while setting up physical order cards in as much of your shop as possible so that you can continue to easily work within the system to add new items and account for future changes.

We will show up onsite with our own tools, printer, paper, etc. to make this process as low-touch or high-touch as you would like. We will likely require a few check-ins with key team members after we set up a small-scale version of each process to make sure that what we’ve implemented fits your workflow before we implement that process through your entire shop, but otherwise we aim to be completely self-sufficient so this process can be a high-touch or as low-touch as you want to minimize any disruption to your business activities.
Onsite, we likely won't have time to create and implement physical cards for every item in your entire shop in the 4 days, but we will be able to get a lot of the shop up and running and, more importantly, asses your workflow, tailor Arda to your exact needs, train key team members, and bring your team to a level of advanced proficiency within the system so that you can account for all future changes to your business within the system an finish any remaining work to physically set up cards in areas we weren’t able to get to.
Utilizing the Arda team’s expertise onsite will greatly accelerate the process of switching Noke Van Co. over to the Arda system without any disruption to your current business activities.
From our experience, it can take 4-6 weeks for an operation of your size to get up and running on an order card system. Our onsite implementation process should enable your team to bypass the onboarding phase altogether and get you to that 4-6 week point within 4 days.
Scaling came up in our discovery call as the key pain point to address. Onsite implementation will allow us to work together in your shop to fine tune our system to your processes and work through any kinks so that these processes are fully accounted for in the product. Other processes we will aim to set up are RFQ and PO workflows to enable you to generate PDFs in your emails.
Finally, onsite implementation will allow us to train your staff on the system before we leave so that you are ready to hit the ground running after our implementation process.

Timeline

Schedule Overview

Pre-Implementation
3
Pre-Configuration
5/1/2024 - 5/3/2024
Detail
Virtual Shop Tour
5/3/2024 - 5/3/2024
Detail
Configuration
5/3/2024 - 5/5/2024
Detail
Onsite
4
Day 1 - Overview & Planning
5/6/2024 - 5/6/2024
Detail
Day 2 - Always-In-Stock
5/7/2024 - 5/7/2024
Detail
Day 3 - Receiving
5/8/2024 - 5/8/2024
Detail
Day 4 - One-Offs & Review
5/9/2024 - 5/9/2024
Detail
Customer Support
4
Ongoing Support
8/5/2024 - 1/1/2028
Detail
3-Month Review
9/2/2024 - 9/2/2024
Detail
2-Month Review
10/7/2024 - 10/7/2024
Detail
6-Month Review
12/1/2024 - 12/1/2024
Detail
Post-Implementation
4
Weekly Check-In 1
5/13/2024 - 5/13/2024
Detail
Weekly Check-In 2
5/20/2024 - 5/20/2024
Detail
Weekly Check-In 3
5/27/2024 - 5/27/2024
Detail
Weekly Check-In 4
6/3/2024 - 6/3/2024
Detail

Schedule Detail

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Pre-Configuration
5/1/2024
Virtual Shop Tour
5/3/2024
Configuration
5/3/2024
Day 1 - Overview & Planning
5/6/2024
Day 2 - Always-In-Stock
5/7/2024
Day 3 - Receiving
5/8/2024
Day 4 - One-Offs & Review
5/9/2024
Weekly Check-In 1
5/13/2024
Weekly Check-In 2
5/20/2024
Weekly Check-In 3
5/27/2024
Weekly Check-In 4
6/3/2024
Ongoing Support
8/5/2024
3-Month Review
9/2/2024
2-Month Review
10/7/2024
6-Month Review
12/1/2024
Pre-Configuration
Pre-Implementation
5/1/2024 - 5/3/2024
Plan & Goals
Arda team to create plan to account for three inventory types based on feedback in configuration review.
Designate ordering / receiving area with computer and monitor.
Designate Order Card drop bins in different shop areas
These should be close enough to prevent a lot of walking but few enough to prevent them from getting forgotten
Team to collaboratively map out shop areas and figure out where to add collection bins
Send all inventory management and order tracking to Kyle
Agree on proposed timeline, cost structure, and implementation goals

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Cost


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