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YG Staff Meeting - August 31, 2022

Subject: Back-to-School Meeting Date: Wednesday, August 31 Time: 8:00-12:00; 12:00-12:30 (working lunch) Location: Cafeteria

8:00 - 8:30 - Welcome Back & Intro New Staff Members

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Warm Up Activity⁠

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8:30 - 9:00 Framing the Year (Priorities

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Superintendent Priorities⁠

(Communication, Equity, Safety)

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Wit & Wisdom⁠

(ELA) Adoption

Impact of W&W on YG’s Program

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The Great Body Shop⁠

(Health) Adoption

Universal Design for Learning

Social Emotional Learning

Balance Work & Home!

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9:00 - 9:30 Social Emotional Learning

SEL Areas of Focus

Conscious Discipline

PBiS

Resources:

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PBiS Handbook⁠

draft

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Recess Keynote⁠

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9:30 - 10:00 Items for Information

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YG Staff Dashboard 2022-2023⁠

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Finance

Reimbursements

Check wage statement

Visitors & Volunteers

Volunteers: need to consult with teachers.

Teacher refers volunteer to Kocho Sensei

Kocho Sensei submits form to HR

Information about events

BTS BBQ and Picnic

Field Trips: use this

form⁠

Plays can be in person

Safety Week

Week of 9/12

Evacuation drill in the first week

When sick

If you are sick…

If a student is sick…

10:00 - 11:15 Operations

Review

YG Operations 2022-2023⁠

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Updates

Classroom reconfiguration

Breakfast

Students need to enter numbers

Traffic flow

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Arrival⁠

and dismissal

Changes to recess schedules

Specials and transitions

Sensory and break spaces

Recess

K-2 and 3-5 recess

Where to line up students

11:15 - 11:55 Items for Discussion/Decisions

Teaching Expectations:

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PBiS Handbook⁠

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Last year teachers taught on their own. Continue or change?

Scheduling time to teach playground rules

See Recess Keynote

Friday PBiS Assembly

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Meetings⁠

and Events

Friday meeting times

Curriculum Night

Parent Conferences

Friday PD Meetings

When we have district-led PD, tier I schools will engage in PD from 1:25-2:25pm (prep will follow after the PD) and tier II schools will engage in PD from 3:00-4:00pm(teachers will have prep before PD). Yujin Gakuen is on a tier II schedule, so our meetings will be from 3:00-4:00.

On days when the building is leading PD, the schedule will be at our discretion. Since the building led PD is less frequent, I will assume that staff would prefer to maintain consistency and keep the same time, but this will be on our agenda on Wednesday.

More details to follow regarding Staff Choice PD, which begins October 7 (as September 9 (Individual Educator Choice) - is up to each individual teacher to use their time accordingly).

Questions?

Next Steps - Actions

Superintendent’s Memo to be addressed in September meetings

Hold on scheduling Curriculum Night. Tom will ask Instruction for some guidelines for introducing curriculum and also find out what other schools in our region are doing.

Parking Lot

Put items to consider at a later time in here.

Example:

12:00 - 12:30 Working Lunch

Nurse Robin’s Report

Proposal: Consider

Plan for Providing Release Time⁠

Information for Reference

Staff Input Needed on Calendaring Events

There are a few scheduling items that require staff input. These are on the agenda for Wednesday’s staff operations/logistics meeting. For those who want to start thinking about them now, I’m outlining the information below. If staff can discuss ahead of the meeting, we can be very efficient with our time when we actually meet.

Kindergarten Social?

The kindergarten team will need to hold a Kinder Family Engagement Event. Last year, we held a special Kinderzone meeting over zoom. This year, we can hold an event on site. Before the pandemic, we had a tradition of holding a kindergarten social. That will be an option for us again. This mostly affects the kindergarten team, but other staff may have ideas to share.

Friday, PBiS Assembly

It had been our practice to hold a PBiS assembly on the first Friday of the school year in the gym. Last year, we did not hold an assembly in the gym due to COVID protocols. This year, we need to decide if we still want to hold an assembly on Friday, Sept 9. See options below:

In the gym - as we have done before COVID. This would be our first one in our new building.

Virtually - with new staff and students not used to attending assemblies, some teachers might feel more comfortable with a virtual assembly. While we are permitted to be together at one time, holding an assembly with close to 300 people in one space might feel a little unsafe to some.

Other - We could delay the assembly one week in order to prepare students for assembly behavior.

Curriculum Night

Prior to the pandemic, we held Curriculum Night on the third Tuesday after school started. Last time it was held in-person was on 9/24/2019.

6:00-6:40, Grades 1 and 2 6:45-7:25, Grades 3,4, and 5

This year the intermediate grades would be first

6:00-6:40, Grades 3, 4, and 5 6:45-7:25, Grades 1 and 2

We will need to decide if we want to hold our Curriculum Night on September 27th, following our past practice, or if we want to hold the event at another time.

Parent Conferences

In an effort to reduce the time spent processing at staff meetings, I want to address this year’s parent conferences. Instruction has set the dates for conferences: Wednesday, November 9 and Thursday, November 10. Friday, the 11th, is Veteran’s Day, a holiday. We have some options:

A - hold conferences on Wednesday and Thursday, 8-4 each day.

B - hold conferences Tuesday evening, 4-8pm, and for twelve hours Wednesday, from 8am to 8pm. As compensation for working 8 additional hours on Tues and Wed, licensed staff can take Thursday off. This would create a 4-day weekend.

If you are ready to give your input, please complete the

Staff Input Poll - Parent Conferences⁠

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Back to School survey⁠

from admin or do teachers want to send their own? Last year 5th grade sent their own survey

The Great Body Shop

3 ways for staff to consume this content, depending upon the preferences of our staff:

Auditory/Visually = Read along and listen to the

voiceover slide-show video⁠

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Auditory only = pop in your earbuds and just listen to the

voiceover slide-show video⁠

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https://drive.google.com/file/d/1HzsTKlb0dy1v3hOoNAkJYc5KklMjG8YV/view?usp=sharing⁠

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Visually only =

click on this link to the slide show with the speaker's notes⁠

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and read at one's own pace, in peace.

After watching this video, listeners should have a better understanding of:

Why 4J needed to adopt a comprehensive K5 Health curriculum

Who served on the team of teachers that selected this new program

How our 4J K5 Health Adoption Team went about the rigorous evaluation process

What gets taught this first year of our "soft start" implementation of The Great Body Shop.

The cool, new materials teachers and students receive

Follow-Up and Updates

Curriculum Night

Tom is checking in with other schools in the North Region to see how they are doing their curriculum nights. Are they holding them? Are they virtual and how will they introduce new curriculum?

Will Instruction provide some guidance on how to introduce families to the new curriculum?

Breakfast and Early Arrival

See updated

arrival procedures⁠

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Jeanne will help with arrival, but when we start Ohayo Club, she will be with students between 8 and 8:20.

Ohayo Club - We discussed Jeanne working in the month of September with new students in first grade and a handful of other students in other grades. As long as this is a small group, Jeanne can meet with them in the Japanese Resource Room. If the group is more than 6 or so, she will need a larger space.

Parent Conferences

At this time, 5 people responded to the

Staff Input Poll - Parent Conferences⁠

. If you have not yet responded, please give your input. If the majority of staff respond by Friday, I will share the results over the weekend. If I don’t hear from the majority, we will finish this discussion at a future staff meeting.

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