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HRoPro Hiring Platform - Streamlining Recruitment Process

Table 1
Column 1
Column 2
1
Created On
3 March 2024
2
Product Manager
Ivan R
There are no rows in this table
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Problem Alignment

Background

High cost with inefficiency The recruitment process to search qualified candidate produce high cost. The cost include advertising job to hiring administration. In addition, the difficulty of evaluation candidate can lead to inefficient cost, as it search qualification candidates match to requirement. High competition labor market The increase of competition in labor market, speed time in recruitment process become advantage. Company need to fast adapt to identify and acquire highly qualified talent before their competitor. Innovation and improvement Innovation and improvement are required to tackle the challenge. Streamlining recruitment process to reduce required time and technology utilization. The process will reduce cost and attract and retain talent
Business Sustainability Improvement in recruitment process not only reduce cost but also ensure the company continue to grow. Development of talent gives positive impact to business sustainability. Innovative solution is required to make recruitment process more effective and efficient.

Data Evidence

Recruitment Process Time
On average, it takes 2 months to complete one recruitment cycle
Vacant position takes approximately 2 months to close
Recruitment cost
On average, the total cost of recruitment per hire is estimated to
US$4,000 to $7,000 for entry-level positions
US$20,000 for senior-level or executive positions.
Difficult to find high qualified talent
Difficulty finding highly qualified talent match with company requirement
Senior position takes longer time to find the talent

Challenge

How can streamlining recruitment process reduce time?
How to utilize technology reduce the cost associated finding highly qualified candidates?
How to increase efficiency in screening candidates to reduce time and cost?
How to reduce difficulty of finding highly qualified talents?
How to tackle competition to find highly qualified talent in market?

Success Criteria

The streamline recruitment process resulted significant reduction 85% to close job position in 3 months release
Usage of solution can reduce 45% total recruitment cost in first 3 months
The solution can save at least 55% total recruitment compared to conventional method in end of the years
Time consume to screening and evaluation can reduce 35% in first 3 months
Reduce unnecessary steps in a month after release.
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Proposed Solution

Recruitment Process Optimization
AI-based usage to identify suitable candidates
Auto filter implementation to screen candidates based on desire basic qualification
Algorithm usage to match job criteria with candidate profiles
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User Stories

Table 2
User Stories
Scenario
Acceptance Criteria
1
As a recruitment team, I want use AI technology to support initial screening process, so that I quick identify appropriate candidates with basic qualification
The recruitment team opens the platform ands upload desired basic qualification for certain position. Action :AI system automatically screen the applicant and provide a list of matched candidate with predefined qualification. Result: The candidates shortlist provided to recruitment team
The AI system accuracy to screen at least 90% candidates based on qualification. The required time to screen candidates does not exceed 5 minutes for each job position.
2
As a recruitment team, I want to use a criteria matching algorithm to automatically assess the extent to which candidates meet the requirement with job.
The recruitment team opens recruitment dashboard and select job position Action: AI system automatically assess the applicant and provide a list of matched candidate. Result: The candidates shortlist provided to recruitment team
The AI system accuracy to rank at least 90% candidates based on predefined criteria. The result used by the recruitment team to make decision.
There are no rows in this table
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User Flow

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Log In / Sign Up
The recruiter starts by logging into the AI-based recruitment platform using their credentials. If they are new to the platform, they can sign up for an account.
Dashboard
Upon logging in, the recruiter is taken to the dashboard, which provides an overview of their current recruitment activities. They can see metrics such as the number of open positions, candidates in the pipeline, and recent activity.
Job Posting
The recruiter creates a new job posting by providing details such as job title, description, requirements, and location. The AI-based platform may offer suggestions for optimizing the job posting based on industry best practices and data analytics.
Candidate Sourcing
The recruiter uses the AI-based platform to source candidates for the open position. They can search for candidates based on criteria such as skills, experience, location, and keywords. The platform may use AI algorithms to recommend potential candidates who match the job requirements.
Resume Screening
The platform automatically screens resumes and applications received for the job posting. Using AI-driven parsing and matching algorithms, it identifies qualified candidates and ranks them based on relevance to the job requirements.
Candidate Outreach
The recruiter reaches out to shortlisted candidates using the platform's communication tools. They can schedule interviews, send messages, and request additional information directly through the platform.
Interview Management
The recruiter manages the interview process through the platform, scheduling interviews, sending calendar invites to candidates and interviewers, and tracking interview feedback. The platform may offer AI-driven scheduling assistance to optimize interview logistics.
Candidate Evaluation
After interviews, the recruiter evaluates candidates based on their performance and fit for the role. The platform may provide tools for conducting assessments, collecting feedback from interviewers, and comparing candidates.
Offer Management
Once a suitable candidate is identified, the recruiter manages the offer process through the platform. They can generate offer letters, negotiate terms, and track the status of offers.
Onboarding
After the candidate accepts the offer, the recruiter initiates the onboarding process through the platform. They can provide access to onboarding materials, collect necessary paperwork, and coordinate with HR and other departments involved in the onboarding process.
Analytics and Reporting
Throughout the recruitment process, the recruiter can track and analyze key metrics using the platform's analytics and reporting tools. They can generate reports on recruitment performance, candidate demographics, and other relevant data to inform decision-making and optimize future recruitment efforts.
Feedback and Iteration
The recruiter provides feedback on the platform's performance and suggests improvements or enhancements based on their experience. The platform uses this feedback to iterate and improve its features and functionality over time.

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