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Lab Meeting Coordinator (Security Lab)

📝 Inyoung Cheong ​


Collect people’s preferred dates for the next quarter’s meetings around the end of the quarter:


1. Create a Google sheet to plan. ()

Indicate the dates, lunch orders, types of meetings, topics, presenters.
Types of meetings: Practice talk, Barnstorming, Lightning Talk, Hangouts, Feedback, Joint Meeting, Guest Speaker, and TBD. (can be added)
Create separate meeting notes and link them on a sheet.
I used it Google docs for compatibility.
Meeting notes can be used as a collaborative document to give feedback to presenters.
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2. Enable members to make a request for speaking at the meeting.

I used a second sheet in the planning sheet above to collect demands for records but it can be via an email or a Slack channel.
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Food Order

RSVP : 10 days ahead.
Food Order : 7 days ahead.
Cancellation/Changes : 2 days ahead

1. Get RSVPs.

March 27 RSVP Deadline: Security Lab Lunch on April 3, 2023 Please RSVP for lab lunch on April 3
What is your full name? (Or at least first and last) (We need to past first and last names into the order form, for government accounting purposes or something)
Will you join for the lab lunch?
Do you have any dietary restrictions?
Do you have any preferences (not restrictions) for food orders that we should consider?

2. Log in on Food Order System with your cs account.

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3. Fill the blank.

General Info
Event Name: Security Lab Meeting
Group Name: Security & Privacy Research Lab
Order Type: Lunch
Building: Gates Center
Event Purpose: Lab Meeting
Attendees: from the Google form results
Write the full names of attendees with commas.
e.g., Michael Smith, Inyoung Cheong, Sam Bolster
Who will pay?
PIs: Yoshi, Franzi, and David
Payment Instructions: BN 68-1090 (security lab general budget) (otherwise indicated)
Choose your menu.
If you choose the number of attendees, the options of Standard Menu will appear like the right image.
Select anything you’d like based on the attendees’ interests.
Put people’s personal request in a “Menu Special Request” box.
e.g., “2 people are vegetarian. 3 people can’t eat fish. 1 person is allergic to shell fish.”
Want Beverages? If yes, check the box.
Additional Contact
Put your cs account.

It’s done!!! 👏

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