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Flexible PTO Tracker

Don't forget to take vacations out of those flexible/unlimited PTO days

When I joined Coda, I was excited about the flexible PTO benefits. Unlimited PTO sounds pretty good! However, looking around the web, it seems on average, employees actually

use less PTO days⁠

compared to when there is a limit. I think one reason is because there is no counter of saved days, and it’s easy to work through a long stretch of time without taking days off.

I believe taking vacation days is important to maintain good mental health, avoid burn out and actually keep the engagement with the work. Because of that, I’ve built a rough formula to estimate the amount of PTO days would have accrued. It is common for companies, especially tech startup, to offer Unlimited PTO. I hope this tracker will be useful to you as well.

Personal PTO tracker:

Instructions: Change the start date & vacation days used to your own value

Start date:

Today:

Working days to date:

Vacation days used:

⁠

Nov 1, 2021

⁠

8/5/2024

⁠

721

⁠

Accrued PTO days to date:
`55.15`
⁠
⁠

The calculation above assume a typical number of PTO days and holidays in a year. You can adjust the arguments factored in below:

Avg days of PTO/year:

Yearly public holidays:

Total possible working days/year:

⁠

260

⁠

Estimate PTO until a defined date to plan for a vacation:

Accrued PTO days by

6/1/2022

⁠

9.34

⁠

Advanced: track accrued PTO days of your team

For managers, it is easy to set up a tracker for your whole team. It’s great if you’re concerned that people are not taking days off (or taking too many days)! Using the

Gmail pack⁠

, you can even set up automatic reminder for them to make use of the company’s benefit.

Name

Start date

Used PTOs

Accrued PTO days to date

Harry

11/1/2021

58.15

Jimmy

1/1/2022

53.52

Peter

2/3/2021

68.71

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Flexible PTO Tracker

Personal PTO tracker:

Accrued PTO days to date: 55.15⁠⁠

Advanced: track accrued PTO days of your team

Accrued PTO days to date:
`55.15`
⁠
⁠