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Flexible PTO Tracker

Don't forget to take vacations out of those flexible/unlimited PTO days
Hung Doan
When I joined Coda, I was excited about the flexible PTO benefits. Unlimited PTO sounds pretty good! However, looking around the web, it seems on average, employees actually
use less PTO days
⁠
compared to when there is a limit. I think one reason is because there is no counter of saved days, and it’s easy to work through a long stretch of time without taking days off.
I believe taking vacation days is important to maintain good mental health, avoid burn out and actually keep the engagement with the work. Because of that, I’ve built a rough formula to estimate the amount of PTO days would have accrued. It is common for companies, especially tech startup, to offer Unlimited PTO. I hope this tracker will be useful to you as well.

Personal PTO tracker:

Instructions: Change the start date & vacation days used to your own value
Start date:
Today:
Working days to date:
Vacation days used:
⁠
Nov 1, 2021
⁠
⁠
⁠
3/1/2024
⁠
⁠
⁠
610
⁠
⁠
⁠
3
⁠
⁠

Accrued PTO days to date:
46.19
⁠
⁠

The calculation above assume a typical number of PTO days and holidays in a year. You can adjust the arguments factored in below:
Avg days of PTO/year:
Yearly public holidays:
Total possible working days/year:
⁠
00
20
⁠
⁠
⁠
00
12
⁠
⁠
⁠
260
⁠
⁠
Estimate PTO until a defined date to plan for a vacation:
Accrued PTO days by
6/1/2022
⁠
is
9.34
⁠
⁠

Advanced: track accrued PTO days of your team

For managers, it is easy to set up a tracker for your whole team. It’s great if you’re concerned that people are not taking days off (or taking too many days)! Using the
Gmail pack
⁠
, you can even set up automatic reminder for them to make use of the company’s benefit.
Name
Start date
Used PTOs
Accrued PTO days to date
1
Harry
11/1/2021
0
49.19
2
Jimmy
1/1/2022
1
44.56
3
Peter
2/3/2021
5
59.760000000000005
There are no rows in this table
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