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Bonuses

Reflection Bonus Lesson

Time Mapping, Categorization, & Recovery

Lesson Goals

Lesson Duration: 20-35 mins

Part 1 - Time Mapping

Goals

Gain insight into where you spend your time each day so you can make better scheduling and time management decisions in alignment with your priorities and goals

Instructions:

Look at your calendar the past couple weeks to understand how you are spending your time.

Are the priority activities you listed from the previous lesson showing up?

Have you spent time working on what you do best?

Look for opportunities to increase time spent on impactful work and lessen busywork.

Duration: 10-15 minutes

cut the first 60 seconds.. no need. doesnt add anything.. TRIM The FAT - if we keep this lesson / step at all.

I believe the flow from pareto and Zone of genius right into Ideal Week is a more direct, powerful flow, which would eliminate this lesson.. I’d use this as a bonus lesson.

The questions for us to answer:

Is a calendar reflection required to shift 5 hours?

Do you need to know the time saving tactics ( delegate, defer, eliminate, timebound, etc.) to shift the 5 hours?

Do you need to know the Zone of genius framework, and how to categorize your time by it to shift the 5 hours?

Feels like a lot of nice to haves to me.. I guess customer testing is the best way to learn more here..

⁠

List out the activities below.

Day of the Week

Activity Name

Date

Activity Duration

⁠

10/19/2023

Additional thoughts besides comments - this is ALOT of data.. both overall to input as well as to view and make sense of .. having buckets / pillars to group by would help.. which I guess we get to in the next aprt with the ZOG framework. Wonder how we can simplify this down even more.. This took me probably 15 focused minutes to type out and I know how to do this fast compared to average user.

(Note - if your calendar doesn’t accurately reflect your past two weeks, do your best to work from memory.)

Part 2 - Time Categorization

Goals

Time: 15-20 minutes

Video

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Framework

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⁠

Activity

Categorize the activities you've listed in the last step using Gay Hendricks' Zones: Zone of Genius, Zone of Excellence, Zone of Competence, Zone of Incompetence.

Jot down any notes or thoughts that come to mind as you categorize each activity

Additional Questions to consider.. is it a priority based on your priority activities and ZOG? is it something you MUST do, such as a job responsibility that you’re required to do AND that only you can do.

Sort of cool to see the percentage of activities that meet priority definition ( 27%) and require (18%)

Activity Name

Zone

Notes

Priority?

Required?

Weekly Planning - Tactical

Invoice Creation - WSL

Business Strategy

Facebook Communication and Engagement

Emails

Vision Mission Work

Program Communication

WSL Call

CATA Project Start

Checkin

Email and Social Communication

Probably more

Ideal Week Workblock

Probably more of a zone of excellence in terms of skill. but ZOG in terms of focus and intention.

Sales Pipeline Updates, Lead Research Work

Impactful Time Program Development

Probably more of a zone of excellence in terms of skill. but ZOG in terms of focus and intention.

CATA Program Systems project Onboarding working meeting

Mission Vision Editing Workblock

Personal Goals and Metrics

Alston Center - Websites & Packages

Cata Project Comms

Alston Center - Website Fixes

Ideal Calendaring - Film Prep

Alston Center Meeting

CATA Database - Jobs to be done

Alston Center Acuity Work

Copy Writing Vision Mission

KPI Updates

Ideal Calendar Filming

Program Video Editing

AC - Call

Team huddle - IH

Service Workblock - CATA

WSL Checkin - Tony

Review Black Ice Report

AC Next Steps

Post ideal Week Lesson Development

IH Tactical

IH working meeting

There are no rows in this table

Count

27.03%

Percent True

18.92%

Percent True

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Part 3 - Time Recovery

Goals

Duration: 5-10 minutes

Activity

Using the zone of Genius Framework, Which activities can you lessen, delegate, or eliminate to recover at least 5 hours per week using the zone of Genius Framework?

Mark them in the table below with the checkbox and note how much time you could potentially save each week.

⁠

⁠

Tactics

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⁠

Zone

Activity Name

Can you save time here?

Time Saving Tactics

Time Saving Potential

Sum

35 mins

Sum

35 mins

Sum

⁠

Not sure about direction of this “DOMAINS” table.. might of been something goood here intentionwise?? I copied my previous table from above to do the time saving exercise.

Lesson Goals

Lesson Duration: 20-35 mins

Part 1 - Time Mapping

Goals

Duration: 10-15 minutes

Part 2 - Time Categorization

Part 3 - Time Recovery

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