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Reflection Bonus Lesson

Time Mapping, Categorization, & Recovery

Lesson Goals


Lesson Duration: 20-35 mins



Part 1 - Time Mapping

Goals

Gain insight into where you spend your time each day so you can make better scheduling and time management decisions in alignment with your priorities and goals

Instructions:
Look at your calendar the past couple weeks to understand how you are spending your time.
Are the priority activities you listed from the previous lesson showing up?
Have you spent time working on what you do best?
Look for opportunities to increase time spent on impactful work and lessen busywork.


Duration: 10-15 minutes

cut the first 60 seconds.. no need. doesnt add anything.. TRIM The FAT - if we keep this lesson / step at all.

I believe the flow from pareto and Zone of genius right into Ideal Week is a more direct, powerful flow, which would eliminate this lesson.. I’d use this as a bonus lesson.
The questions for us to answer:
Is a calendar reflection required to shift 5 hours?
Do you need to know the time saving tactics ( delegate, defer, eliminate, timebound, etc.) to shift the 5 hours?
Do you need to know the Zone of genius framework, and how to categorize your time by it to shift the 5 hours?
Feels like a lot of nice to haves to me.. I guess customer testing is the best way to learn more here..


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List out the activities below.

Day of the Week
Activity Name
Date
Activity Duration
Monday
8
Tuesday
8
Wednesday
8
Thursday
5
Friday
8
⁠
10/19/2023

Additional thoughts besides comments - this is ALOT of data.. both overall to input as well as to view and make sense of .. having buckets / pillars to group by would help.. which I guess we get to in the next aprt with the ZOG framework. Wonder how we can simplify this down even more.. This took me probably 15 focused minutes to type out and I know how to do this fast compared to average user.


(Note - if your calendar doesn’t accurately reflect your past two weeks, do your best to work from memory.)


Part 2 - Time Categorization

Goals


Time: 15-20 minutes


Video

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Framework
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Untitled 1.png
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Activity

Categorize the activities you've listed in the last step using Gay Hendricks' Zones: Zone of Genius, Zone of Excellence, Zone of Competence, Zone of Incompetence.
Jot down any notes or thoughts that come to mind as you categorize each activity
Additional Questions to consider.. is it a priority based on your priority activities and ZOG? is it something you MUST do, such as a job responsibility that you’re required to do AND that only you can do.
Sort of cool to see the percentage of activities that meet priority definition ( 27%) and require (18%)
Activity Name
Zone
Notes
Priority?
Required?
1
Weekly Planning - Tactical
Zone of Competence

2
Invoice Creation - WSL
Zone of Competence

3
Business Strategy
Zone of Competence

4
Facebook Communication and Engagement
Zone of Competence

5
Emails
Zone of Competence

6
Vision Mission Work
Zone of Excellence

7
Program Communication
Zone of Excellence

8
WSL Call
Zone of Excellence

9
CATA Project Start
Zone of Excellence

10
Checkin
Zone of Excellence

11
Email and Social Communication
Zone of Competence
Probably more
12
Ideal Week Workblock
Zone of Genius
Probably more of a zone of excellence in terms of skill. but ZOG in terms of focus and intention.
13
Sales Pipeline Updates, Lead Research Work
Zone of Competence

14
Impactful Time Program Development
Zone of Genius
Probably more of a zone of excellence in terms of skill. but ZOG in terms of focus and intention.
15
CATA Program Systems project Onboarding working meeting
Zone of Excellence

16
Mission Vision Editing Workblock
Zone of Competence

17
Personal Goals and Metrics
Zone of Competence

18
Alston Center - Websites & Packages
Zone of Excellence

19
Cata Project Comms
Zone of Competence

20
Alston Center - Website Fixes
Zone of Excellence

21
Ideal Calendaring - Film Prep
Zone of Competence

22
Alston Center Meeting
Zone of Competence

23
CATA Database - Jobs to be done
Zone of Excellence

24
Alston Center Acuity Work
Zone of Competence

25
Copy Writing Vision Mission
Zone of Competence

26
KPI Updates
Zone of Competence

27
Ideal Calendar Filming
Zone of Competence

28
Program Video Editing
Zone of Competence

29
AC - Call
Zone of Competence

30
Team huddle - IH
Zone of Competence

31
Service Workblock - CATA
Zone of Excellence

32
WSL Checkin - Tony
Zone of Competence

33
Review Black Ice Report
Zone of Competence

34
AC Next Steps
Zone of Excellence

35
Post ideal Week Lesson Development
Zone of Genius

36
IH Tactical
Zone of Competence

37
IH working meeting
Zone of Competence

There are no rows in this table
37
Count
27.03%
Percent True
18.92%
Percent True
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Part 3 - Time Recovery

Goals

Duration: 5-10 minutes
Activity
Using the zone of Genius Framework, Which activities can you lessen, delegate, or eliminate to recover at least 5 hours per week using the zone of Genius Framework?

Mark them in the table below with the checkbox and note how much time you could potentially save each week.
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Untitled 2.png
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Tactics
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Untitled 3.png
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Zone
Activity Name
Can you save time here?
Time Saving Tactics
Time Saving Potential
Zone of Genius
3
0
Sum
Zone of Excellence
11
0
Sum
Zone of Competence
23
35 mins
Sum
35 mins
Sum
⁠
Not sure about direction of this “DOMAINS” table.. might of been something goood here intentionwise?? I copied my previous table from above to do the time saving exercise.

Lesson Goals
Lesson Duration: 20-35 mins
Part 1 - Time Mapping
Goals
Duration: 10-15 minutes
Part 2 - Time Categorization
Goals
Time: 15-20 minutes
Video
Activity
Part 3 - Time Recovery
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