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Examples
Reimbursements
These tables can help with identifying which reimbursable expenses have and haven’t been paid back. The “Reimbursed by” column establishes a direct link between expenses and reimbursement transactions, a feature YNAB doesn’t natively support.
I use the approach of tracking reimbursements to catch mistakes I used to make. My “reimbursable” category balance rarely gets fully restored since I have frequent work expenses. Sometimes I would forget to split the expenses properly, but with the balance never being fully replenished it was hard to know if the reimbursement transactions really had the same total dollar amount as the corresponding expenses.
Hide reimbursed?:
Reimbursable
Date
Payee Name
Amount
Memo
Reimbursed by
8/3/2022
Sarah
-$10.00
Lent Sarah $10
Sarah 8/6/2022
8/3/2022
Mark
-$5.00
Bus fare for Mark
Mark 8/8/2022
8/3/2022
Mark
-$5.00
Movie ticket for Mark
8/1/2022
Restaurant 1
-$5.00
Sarah 8/6/2022
No results from filter
Reimbursements
Date
Payee Name
Amount
Memo
Reimburses
Reimburses Sum
Difference
8/8/2022
Mark
$10.00
For bus and movie
Mark 8/3/2022
-$5.00
$5.00
8/6/2022
Sarah
$15.00
From Sarah for food and lent cash
Sarah 8/3/2022
Restaurant 1 8/1/2022
-$15.00
$0.00
No results from filter
Here’s a timeline showing spans of times from when reimbursable expenses were incurred until they were paid back. The average time to get reimbursed was . This may not be a particularly useful chart, but it shows some of what’s possible:
4 days 8 hrs
Unreimbursed expense timelines
Sarah 8/3/2022
Mark 8/3/2022
Restaurant 1 8/1/2022
Apr 2025
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May 2025
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Jul 2025
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Aug 2025
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Sep 2025
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Oct 2025
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Nov 2025
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Dec 2025
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Month
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