Communication Tip Tuesday

Setting Up Professional Staff Signatures

**This message is sent to all Oneida Staff. **

This week on Tip Tuesday, we're diving into the importance of setting up and formatting professional staff signatures for your email communications. We'll provide you with a template that you can easily copy and paste, allowing you to personalize it with your own details. But first, let's understand why having a uniformed email signature is crucial for your organization.

Importance of Uniformed Email Signatures:

Brand Consistency

Professionalism

Contact Information

Clarity and Context

To add a signature or update yours you need to follow these instructions.

Open Outlook

Click ‘Settings’, this looks like a small gear in the upper right corner

Under ‘E-mail accounts’ click ‘signatures’.

Once ‘signatures’ is open you will have a blank text box

Copy and paste the below text

⁠

Yaw^ko/Thank you

⁠

[FIRST AND LAST NAME], [JOB TITLE]

Oneida Nation of the Thames

[OFFICE ADDRESS]

[ONEIDA EMAIL ADDRESS]

T: [PHONE NUMBER AND EXT]

Disclaimer: The content of this email is confidential and intended for the recipient specified in message only. It is strictly forbidden to share any part of this message with any third party, without a written consent of the sender. If you received this message by mistake, please reply to this message and follow with its deletion, so that we can ensure such a mistake does not occur in the future.

⁠

Customizing Your Signature:

Paste the template into the empty text box.

Replace the placeholder information with your own details, such as your name, job title, office address, Oneida e-mail address, phone number and extension when applicable.

Be sure that you have the ‘Yaw^ko/Thank You, logo image, your information, and the ‘Disclaimer’ paragraph.

Save the updated signature.

Another great example is at the bottom of this e-mail. My signature can also be used as a template/guide to help you build your own signature.

Until next week!

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