Untapped Energy + Calgary UX

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Untapped Energery + Calgary UX

CCC - Summer 2023 Edition - OHANA

MS Teams Space:

Aug 31 2023 - Ohana Edition⁠

⁠

July 21 meeting:

**Date: August 17 > August 31?

Better date because close to Sept past prime vacation

**Venue: finally got confirmation back from CPA - August 31

Sara progressing food truck research: costs and theme specials

Judge: Luis contacting through UX

$10 admission: includes voucher for food

BBQ as backup plan

Sara wants to get involved in marketing

Ohana means family in Hawaiian: immediate family as well as those that are so close, you consider them family. Families are bound together, and members must always cooperate, love, and remember each another. Family is everything and this term is very important.

Team:

Luis Berumen

Heidi Lacey

Lee Henderson

Tim Chan

Sara Salehi

Andy Nguyen

Any other events at Platform at that time; cross promote or other collaboration; any other YYC Data Society events?

Good Will Hunting ideas:

Wildfire Prevention:

Detailed Document⁠

⁠

Same approach as last time: teams of 2-4 with mixture of tech/creatives given 45 minutes to submit to a panel of judges

SME’s/Judges:

Lee has contacted Calgary Fire

Suncor: Ken Bisgrove - Director Sustainability - Research and Policy Centre. Also consultant, Gary Mandrusiak (gmandrus@telusplanet.net) who has written/maintained the Prometheus software that is used by Suncor, GOA, and many others to do some wildfire predictions

Sent invitation email to Gary on July 31

Laura Chutney (lchutny@suncor.com) - Data - did a capstone project for Master of Information and Data Science on wildfires - willing to be judge (data judge)

Reconnected with Laura on Aug 1 to see about her availability; she confirmed her availability and agreed!

Design - Martin again? Anyone else from Calgary UX?

https://www.linkedin.com/in/raulnemes/⁠

- CONFIRMED

Also to be another judge Michael Curtis -

https://www.linkedin.com/in/michaeltcurtis/⁠

- Luis to confirm

Background details:

⁠

How new technology could help fight and prevent wildfires in Canada - National | Globalnews.ca⁠

⁠

Sensaitech - AI enabled sensors for fire risk assessment:

SensaIoTech.com | Crop Monitoring and Fire Risk Assessment⁠

⁠

Gov of Alberta - Wildfire Prevention:

Wildfire prevention and mitigation | Alberta.ca⁠

wildfireinfo@gov.ab.ca⁠

⁠

https://youtube.com/shorts/zwAizrf3YRo?feature=share⁠

⁠

Pano AI⁠

- Actionable Intelligence for Wildfire Management

Wildfire Prevention Mini Hackathon blurb: 2023 has not been a good year for wildfires, where the season started earlier and the devastation felt is more intense than ever. Take part in the Wildfire Prevention mini-hackathon to help find solutions to prevent wildfires and protect our precious natural resources. Teams have 45 minutes to consider available data and approaches, sketch out new designs and collaborate relentlessly on creative solutions for wildfire prevention. Submissions are assessed by a panel of esteemed mentors and experts from leading agencies, who can also provide guidance and inspiration. More details provided at the event!

For future topics:

Data Equity:

Talking Data Equity (weallcount.com)⁠

⁠

Data Equity Framework:

Data Equity Framework (weallcount.com)⁠

⁠

Logistics and Event Planning

Venue:

Platform Calgary - Platform Innovation Centre - Essmaa Kachour

Main level patio - covered - owned by Calgary Parking Authority - have submitted a reservation - $26

Contact: Kamden - Event Rentals | Calgary Parking -

parkingeventrentals@calgary.ca⁠

⁠

Sent the signed Event Rental License to Kamden on Aug 3 - still need to provide general liability coverage for $5 million (though he says it is $2 million)

Ben Reeves (YYC Data Society) working on whether YYC Data Society’s insurance can cover our event

Otherwise: Lloyd Sadd (Christa Shulman) or Toole Peete (Neil Hogg)

Completed application and sent to Christa on Aug 3

Main level West area (next to pitch stage) - free in kind, but need to pay for security - $675

Essmaa Kachour -

essmaa.kachour@platformcalgary.com⁠

⁠

Calgary Parking Authority is requesting General Coverage Liability for $5M: have sent emails to Lloyd Sadd and Toole Peete; completed form and will receive quote from Lloyd Sadd after Aug 8; also contacted YYC Data Society to determine if this event can be covered under their insurance

Outdoor - Stanley Park? e.g. of past outdoor event hosted by Calgary UX:

https://www.meetup.com/calgaryux/events/288713501/⁠

⁠

Hospitality - food: • Snacks (prepackaged, low maintenance): budget of $250 (includes pop/water) • Beer: 50-60 cans, supplement with pop/water

ALGC Liquor License - Heidi to look after

Permit for server - Heidi

Andy volunteers for YYC-Chinatown - connected to food vendors

Security for storing items, for physical safety

Registration:

heidi.lacey@gmail.com

PW: IamUntappedEnergy

Discount codes:

ByeByeSummer - 100%, only 20 available

Talent - 100%, unlimited - for prospective employers and other talent seekers

Friend - 100%, unlimited - personal referral, volunteers, additional marketing purposes

Eventbrite main: https://www.eventbrite.ca/e/collaborators-coders-creatives-summer-edition-ohana-tickets-691033478737?aff=oddtdtcreator | or use shortened URL:

http://tiny.cc/YYC-CCC⁠

⁠

Eventbrite - Untapped Energy: https://www.eventbrite.ca/e/collaborators-coders-creatives-summer-edition-ohana-tickets-691033478737?aff=UntappedEnergy | or use shortened URL:

http://tiny.cc/YYC-CCC_Untapped⁠

⁠

Meetup - Untapped Energy:

End the Summer PERFECTLY! - Tech Networking Event, Thu, Aug 31, 2023, 6:00 PM | Meetup⁠

⁠

NON PROFIT SHOWCASE

Non-profit showcase as volunteer recruitment event

Sample non-profit showcase deck:

https://untappedenergy.sharepoint.com/:b:/s/CollaboratorsCodersandCreatives/EazdeN95FJ9ApEcCYukpgAUB8hX2d_Z0_vY7unCA_sEWLw?e=A1AmtI⁠

⁠

Possible non-profits:

Preserve and Protect Hawaii:

Home | Protect & Preserve Hawai'i (protectpreservehi.org)⁠

⁠

(24) Allison Valdez | LinkedIn⁠

- Outreach Coordinator - journalist

⁠

Home - Alberta Wilderness Association⁠

⁠

some synergies with the Good Will Hunting exercise

emailed (

awa@abwild.ca⁠

) and submitted a form on 8/2

Deborrah Donnelly is the executive director and she wants to meet; meeting with her and Phillip Meintzer (Conservation Specialist) on Aug 4

Alberta Wildfire (

Alberta Wildfire | Alberta.ca⁠

) | FireSmart (

FireSmart | Alberta.ca⁠

)

emailed both wildfireinfo@gov.ab.ca and firesmart@gov.ab.ca on Aug 9

⁠

https://volunteercalgary.net/nonprofit-organizations/⁠

⁠

Local Laundry - Conor

Making Changes - Women in Technology Program (

https://www.makingchangesassociation.ca/women-in-technology⁠

) - Shalzah Visram, Women in Technology Program Manager (

WIT@makingchangesassociation.ca⁠

) - emailed on 4/24 - no response

ARCS - Lisa Makinson, Karin King

CAWST

Joshua Ho, B.A. (hons.) - Donor Initiatives Officer

Centre for Affordable Water and Sanitation Technology B12 - 6020 2 Street SE, Calgary, Alberta T2H 2L8 Canada 403.243.3285 ext. 251 |
jho@cawst.org⁠
|
cawst.org⁠
⁠

PrairiesCan - Derek Armstrong

Sean and Muhannad - Urban Assault idea

⁠

Distress Centre Calgary⁠

- via Geoff Zakaib

⁠

Canadian Cultural Mosaic Foundation⁠

- via Geoff Zakaib

⁠

Social Ventures Partners⁠

- via Geoff Zakaib

⁠

Calgary Homeless Foundation⁠

- via Geoff Zakaib

⁠

Intrinsic Innovations⁠

- Uliana Yildirim (no longer with this organization)

Reskill - Al Del Degan

Calgary Chamber of Volunteers - Carol Chu

Date: Thursday August 3, 17, 31?

RUN OF PROGRAM

Run of Program: 5:30 - volunteers show and set up: refreshments, registration (digital sign in) - 2 stations: check in, name tags; t

6:00 - soft welcomes leading up to Official Welcome as people arrive and get settled - Lee (host)

6:30 - Welcome and housekeeping (thank organizers and volunteers, land acknowledgement, amenities and hospitality, expectations and code of conduct: https://www.calgaryux.com/code-of-conduct/); pass to Tim - Lee

6:35 - introduce Mini Hackathon: Wildfire Prevention - Tim

6:45 - 7:30 - form teams of 2-4 and work on solving a problem throughout the evening (coloured name tags - identify persona as using color (e.g.): yellow = dev, blue = data, green = UX/UI, purple = digital marketing) - team submission by 7:30 (45 mins), announce winner by 8:00 7:30 - close submission for Mini Hackathon; begin judging

8:00 - judging completed and announce winners - presentation by winning team

9:00 - close event

Marketing

different posters for attendees and potential hirers

target recruiting firms: AMTA, TEEMA, IT-IQ, ; also NEO who is in search of senior designers

Find a Hawaiian to consult on sensitivity of the planning details

Sponsor/employer target:

https://untappedenergy.sharepoint.com/:b:/s/CollaboratorsCodersandCreatives/ESMs1-TquGNIhOwmB4sjEyIBNRECpPFElFUQnq1e7BuNJA?e=GTjcaJ⁠

⁠

‣ Confirmed:

Manpower - Cecilia Keating

Credivera - Robert Forget

Tykans - Kirk Graham

Neo - Phil Burns

Benevity -> Corporate Giving (800+ employees) -

‣ Neo Financial -> Financial Services (800+ employees) - Phil - Tim emailed Phil on Aug 14

‣ SMART Technologies -> Smart Educational Hardware (600+ employees)

‣ Jobber -> Field Service Software (600+ employees)

‣ BioWare -> Gaming (600+ employees)

‣ Pason Systems USA Corp. -> Energy Software and Hardware (600+ employees)

‣ Morgan Stanley Shareworks -> Equity Compensation Software (400+ employees)

‣ Absorb Software -> LMS Software (400+ employees)

‣ Attabotics Inc. -> Robotics (300+ employees)

‣ Blackline Safety -> Safety Hardware (300+ employees)

‣ Drivewyze -> Fleet Software and Hardware (300+ employees)

‣ PBS Systems -> Dealer Management Software (300+ employees)

‣ Peloton -> Oil and Gas Software (200+ employees)

‣ Symend -> Customer Engagement (200+ employees)

‣ Computer Modelling Group Ltd. -> Oil and Gas Software (200+ employees)

Upwardly recruiting firm - Andy’s contact

Platform Calgary - to help socialize on their calendar and network - Tim emailed Nora and Vanessa on Aug 13

Door prizes and donated gifts

Table

Table

Name

Column 2

Column 3

Column 5

Notes

Company

Provided

Comment

Website

Open

Home And Way Bar and Games Room

$100 gift card

Dustin Cheong

https://homeandawaybar.com/locations/calgary/

Open

Remnant Woodworks

Charcuterie Board

Raul Nemes

https://www.remnantwoodworks.com/

Open

Go Go Golf

Sure I can provide 2 free hours for 4 people. Our gift cards work for everything we serve, so instead of issuing a gift card, the winner can claim the package by booking via email, with subject line 2023 University of Calgary Event prize winner, email to info@gogogolf.ca, must provide desired date/time and contact information including full name, phone number and email address.

Senghee Kang

https://gogogolf.ca/

Open

Calgary Sports and Social Club

4 x$100 CSSC Gift Certificates

Cooper Woycheshin

CalgarySportsClub.com

Open

Vertigo Theatre

2 ticket voucher valued at $146, to one of our shows this season

Lisa Floyd

https://www.vertigotheatre.com/

Open

The Military Museums

Family Day admission ticket to the museum

Blessing Obonomen

https://themilitarymuseums.ca/

Open

There are no rows in this table

⁠

FINANCIALS

⁠

https://untappedenergy.sharepoint.com/:x:/s/CollaboratorsCodersandCreatives/EXAfF9uX89tIqXh94YUa1vgBNX7omPauG89kw7G_DHPdhA?e=bMUjqF⁠

⁠

View of Action Items

View of Action Items

Action

Responsible

Notes

Completed

Create Meetup invitation (see below for respective URLs)

Luis, Tim

Open

Create poster for event

Luis

Open

Acquire more coloured name tages

Luis

Open

Purchase and bring refreshments: snacks, beverages

Tim and Andy

Open

Registration table: use Meetup digital check in - complicated by having 2 registrations - meetup organizer

Luis

Open

Develop a sponsorship package

Tim

Open

Market and promote event (see below)

All

Open

Send organization logos to Lee: CalgaryUX, Untapped, others?

Luis and Tim

Open

Meetup - create free tickets/discount code for volunteers, talent seekers and to support marketing

Luis

Open

Other volunteers:

Open

Door prize draw: use finalized meetup page and connect to randomizer (wheel of names)

Open

There are no rows in this table

⁠

Proposal Marketing of event in LinkedIn, Twitter and Instagram

RETROSPECTIVE

More food next time

More pens for the hackathon

Always have AV for sound reinforcement

Feedback from attendee: strong smell of gasoline/burnt tires in the parking lot

Next one: dedicated Talent Seeker space - $100 for a table, free admission and pre-event marketing with their logo

Dedicated space for talent seekers for next one; Manpower has already confirmed! approach: One way to elevate a talent seeker’s presence is by dedicating space within the event, perhaps a small table that can be staffed by members of your group during the event, with more details that participants can receive. We would charge a nominal fee for this, $100, but it would include free tickets to the event and pre-event marketing that includes your logo.

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