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Untapped Energery + Calgary UX
CCC - Summer 2023 Edition - OHANA
July 21 meeting:
**Date: August 17 > August 31?
Better date because close to Sept past prime vacation
**Venue: finally got confirmation back from CPA - August 31
Sara progressing food truck research: costs and theme specials
Judge: Luis contacting through UX
$10 admission: includes voucher for food
BBQ as backup plan
Sara wants to get involved in marketing
Ohana means family in Hawaiian: immediate family as well as those that are so close, you consider them family. Families are bound together, and members must always cooperate, love, and remember each another. Family is everything and this term is very important.
Team:
Luis Berumen
Heidi Lacey
Lee Henderson
Tim Chan
Sara Salehi
Andy Nguyen
Any other events at Platform at that time; cross promote or other collaboration; any other YYC Data Society events?
Good Will Hunting ideas:
Same approach as last time: teams of 2-4 with mixture of tech/creatives given 45 minutes to submit to a panel of judges
SME’s/Judges:
Lee has contacted Calgary Fire
Suncor: Ken Bisgrove - Director Sustainability - Research and Policy Centre. Also consultant, Gary Mandrusiak (gmandrus@telusplanet.net) who has written/maintained the Prometheus software that is used by Suncor, GOA, and many others to do some wildfire predictions
Sent invitation email to Gary on July 31
Laura Chutney (lchutny@suncor.com) - Data - did a capstone project for Master of Information and Data Science on wildfires - willing to be judge (data judge)
Reconnected with Laura on Aug 1 to see about her availability; she confirmed her availability and agreed!
Design - Martin again? Anyone else from Calgary UX? - CONFIRMED
Also to be another judge Michael Curtis - - Luis to confirm
Background details:
Wildfire Prevention Mini Hackathon blurb: 2023 has not been a good year for wildfires, where the season started earlier and the devastation felt is more intense than ever. Take part in the Wildfire Prevention mini-hackathon to help find solutions to prevent wildfires and protect our precious natural resources. Teams have 45 minutes to consider available data and approaches, sketch out new designs and collaborate relentlessly on creative solutions for wildfire prevention. Submissions are assessed by a panel of esteemed mentors and experts from leading agencies, who can also provide guidance and inspiration. More details provided at the event!
For future topics:
Logistics and Event Planning
Venue:
Platform Calgary - Platform Innovation Centre - Essmaa Kachour
Main level patio - covered - owned by Calgary Parking Authority - have submitted a reservation - $26
Sent the signed Event Rental License to Kamden on Aug 3 - still need to provide general liability coverage for $5 million (though he says it is $2 million)
Ben Reeves (YYC Data Society) working on whether YYC Data Society’s insurance can cover our event
Otherwise: Lloyd Sadd (Christa Shulman) or Toole Peete (Neil Hogg)
Completed application and sent to Christa on Aug 3
Main level West area (next to pitch stage) - free in kind, but need to pay for security - $675
Calgary Parking Authority is requesting General Coverage Liability for $5M: have sent emails to Lloyd Sadd and Toole Peete; completed form and will receive quote from Lloyd Sadd after Aug 8; also contacted YYC Data Society to determine if this event can be covered under their insurance
Outdoor - Stanley Park? e.g. of past outdoor event hosted by Calgary UX:
Hospitality - food:
• Snacks (prepackaged, low maintenance): budget of $250 (includes pop/water)
• Beer: 50-60 cans, supplement with pop/water
ALGC Liquor License - Heidi to look after
Permit for server - Heidi
Andy volunteers for YYC-Chinatown - connected to food vendors
Security for storing items, for physical safety
Registration:
heidi.lacey@gmail.com
PW: IamUntappedEnergy
Discount codes:
ByeByeSummer - 100%, only 20 available
Talent - 100%, unlimited - for prospective employers and other talent seekers
Friend - 100%, unlimited - personal referral, volunteers, additional marketing purposes
Eventbrite main: https://www.eventbrite.ca/e/collaborators-coders-creatives-summer-edition-ohana-tickets-691033478737?aff=oddtdtcreator | or use shortened URL:
Eventbrite - Untapped Energy: https://www.eventbrite.ca/e/collaborators-coders-creatives-summer-edition-ohana-tickets-691033478737?aff=UntappedEnergy | or use shortened URL:
Meetup - Untapped Energy:
NON PROFIT SHOWCASE
Centre for Affordable Water and Sanitation Technology B12 - 6020 2 Street SE, Calgary, Alberta T2H 2L8 Canada 403.243.3285 ext. 251 | |
RUN OF PROGRAM
Run of Program:
5:30 - volunteers show and set up: refreshments, registration (digital sign in) - 2 stations: check in, name tags; t
6:00 - soft welcomes leading up to Official Welcome as people arrive and get settled - Lee (host)
6:30 - Welcome and housekeeping (thank organizers and volunteers, land acknowledgement, amenities and hospitality, expectations and code of conduct: https://www.calgaryux.com/code-of-conduct/); pass to Tim - Lee
6:35 - introduce Mini Hackathon: Wildfire Prevention - Tim
6:45 - 7:30 - form teams of 2-4 and work on solving a problem throughout the evening (coloured name tags - identify persona as using color (e.g.): yellow = dev, blue = data, green = UX/UI, purple = digital marketing) - team submission by 7:30 (45 mins), announce winner by 8:00
7:30 - close submission for Mini Hackathon; begin judging
8:00 - judging completed and announce winners - presentation by winning team
9:00 - close event
Marketing
Sponsor/employer target:
‣ Confirmed:
Manpower - Cecilia Keating
Credivera - Robert Forget
Tykans - Kirk Graham
Neo - Phil Burns
Benevity -> Corporate Giving (800+ employees) -
‣ Neo Financial -> Financial Services (800+ employees) - Phil - Tim emailed Phil on Aug 14
‣ SMART Technologies -> Smart Educational Hardware (600+ employees)
‣ Jobber -> Field Service Software (600+ employees)
‣ BioWare -> Gaming (600+ employees)
‣ Pason Systems USA Corp. -> Energy Software and Hardware (600+ employees)
‣ Morgan Stanley Shareworks -> Equity Compensation Software (400+ employees)
‣ Absorb Software -> LMS Software (400+ employees)
‣ Attabotics Inc. -> Robotics (300+ employees)
‣ Blackline Safety -> Safety Hardware (300+ employees)
‣ Drivewyze -> Fleet Software and Hardware (300+ employees)
‣ PBS Systems -> Dealer Management Software (300+ employees)
‣ Peloton -> Oil and Gas Software (200+ employees)
‣ Symend -> Customer Engagement (200+ employees)
‣ Computer Modelling Group Ltd. -> Oil and Gas Software (200+ employees)
Upwardly recruiting firm - Andy’s contact
Platform Calgary - to help socialize on their calendar and network - Tim emailed Nora and Vanessa on Aug 13
Door prizes and donated gifts
Table
Name
Column 2
Column 3
Column 5
Notes
Company
Provided
Comment
Website
Open
Home And Way Bar and Games Room
$100 gift card
Dustin Cheong
Open
Go Go Golf
Sure I can provide 2 free hours for 4 people. Our gift cards work for everything we serve, so instead of issuing a gift card, the winner can claim the package by booking via email, with subject line 2023 University of Calgary Event prize winner, email to info@gogogolf.ca, must provide desired date/time and contact information including full name, phone number and email address.
Senghee Kang
Open
Calgary Sports and Social Club
4 x$100 CSSC Gift Certificates
Cooper Woycheshin
Open
Vertigo Theatre
2 ticket voucher valued at $146, to one of our shows this season
Lisa Floyd
Open
The Military Museums
Family Day admission ticket to the museum
Blessing Obonomen
Open
There are no rows in this table
FINANCIALS
View of Action Items
Action
Responsible
Notes
Completed
Create Meetup invitation (see below for respective URLs)
Luis, Tim
Open
Create poster for event
Luis
Open
Acquire more coloured name tages
Luis
Open
Purchase and bring refreshments: snacks, beverages
Tim and Andy
Open
Registration table: use Meetup digital check in - complicated by having 2 registrations - meetup organizer
Luis
Open
Develop a sponsorship package
Tim
Open
Market and promote event (see below)
All
Open
Send organization logos to Lee: CalgaryUX, Untapped, others?
Luis and Tim
Open
Meetup - create free tickets/discount code for volunteers, talent seekers and to support marketing
Luis
Open
Other volunteers:
Open
Door prize draw: use finalized meetup page and connect to randomizer (wheel of names)
Open
There are no rows in this table
Proposal
Marketing of event in LinkedIn, Twitter and Instagram
RETROSPECTIVE
More food next time
More pens for the hackathon
Always have AV for sound reinforcement
Feedback from attendee: strong smell of gasoline/burnt tires in the parking lot
Next one: dedicated Talent Seeker space - $100 for a table, free admission and pre-event marketing with their logo
Dedicated space for talent seekers for next one; Manpower has already confirmed! approach: One way to elevate a talent seeker’s presence is by dedicating space within the event, perhaps a small table that can be staffed by members of your group during the event, with more details that participants can receive. We would charge a nominal fee for this, $100, but it would include free tickets to the event and pre-event marketing that includes your logo.
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