-Event to be held on Thursday February 9, 2023 - 6 p.m. to 9 p.m.
-Venue: Stephen Avenue Meeting Space ( @Heidi Lacey - need more details here)
-Space holds 120 (70 in the main lounge, 50 in the game area) - aim to register 100 with flex and display set up for remaining capacity
-Invite Chinook Blast Hackathon winners to share their experience (https://www.meetup.com/calgaryux/events/290879346/ | https://www.yychacks.ca/) - otherwise, invite CAWST
-Keep with the "Collaborators, Coders, Creatives" tagline, presented by Untapped Energy, Calgary UX (potentially YYC Data Society)
-Registration for this CCC event via Eventbrite, but socialized via Untapped's Meetup, Calgary UX's Meetup and supplemental social media channels
-provide refreshments and drinks (inventory of beer from prior CCC)
Actions:
-set up WhatsApp group for collaboration/communications - TIM
-contact Pixel Tree (Serene) regarding Chinook Blast Hackathon winners to share at event - Luis
-create collateral for event - Heidi to ask daughter
-set up Eventbrite registration page - Heidi
-book venue - Heidi
-set up next meeting - next Friday, January 27? - Luis
Feb 3 - notes:
Registration numbers: 114 registered - Heidi export to support day of guest check in
Run of Program:
00:00 - 00:05 - Welcome and housekeeping (land acknowledgement, amenities and hospitality, expectations and code of conduct: https://www.calgaryux.com/code-of-conduct/) - Tim
00:05 - 00:10 - About Untapped Energy - Tim
00:10 - 00:15 - About Calgary UX - Luis
00:15 - 00:35 - Chinook Blast Hackathon/Pixeltree - 20 minutes - Luis to determine if they have slides to show
00:35 - 00:45 - Ice breaker activity using coloured name tags - Tim
01:00 - 01:30 - Basketball Challenge - prize #1
02:00 - 02:30 - Ping Pong Challenge - prize #2
02:45 - 02:50 - Door Prize draw
03:00 - Close
Details:
Hospitality - food:
• Snacks (prepackaged, low maintenance): budget of $250 (includes pop/water)
• Beer: 50-60 cans, supplement with pop/water - liquor license by Heidi
§ Ice breaker engagement activity leveraging the coloured name tags - Tim
§ Registration table to be set up at the one main door - Heidi
§ Coloured name tags and markers - Luis to bring
§ Music via on-prem AV- connected device or YouTube - Heidi - Tim has a YouTube Premium account if that is helpful
§ Slate Waiver to be signed by Tim and Luis
§ Door prizes provided by Calgary UX (Hoodie, Pillow, Water bottle, bag) to augment engagement activities:
• Basketball Challenge
• Ping Pong Challenge
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